FY2011 Illinois Campus Enforcing Underage Drinking Laws Bidder’s Meeting

1. FY2011 Illinois CampusEnforcing Underage Drinking LawsBidder’s Meeting April 22, 2010 Eric S. Davidson, MA, CSADP IHEC Project Director Jessica Wright, B.S. IHEC Project Assistant Director

2. Grant Purpose • To solicit proposals that will enhance enforcement of underage drinking laws on college campuses and/or college communities in Illinois • Open to any 2- and 4- year institution of higher education • Municipal law enforcement agencies are strongly encouraged to partner with 2- and 4- year institutions of higher education

3. Background of Grant • Funded through Federal Funds administered through the Office of Juvenile Justice & Delinquency Prevention and the Illinois Department of Human Services, Bureau of Community Prevention • Purpose of the grant is to enhance enforcement of underage drinking laws on Illinois college campuses and/or in college communities

4. Schools Awarded FY2010 Grants • Bradley University • Illinois State University • Illinois Wesleyan University • University of Illinois – Chicago • University of Illinois – Springfield • Western Illinois University

5. Acceptable Grant Activities • Activities must focus on underage drinking enforcement activities • Activities are not intended to surplant existing funding or activities

6. Unacceptable Grant Activities • Activities must convey a message of no use by underage persons • Harm reduction/responsible drinking • Simulator activities (golf cart and beer goggles) • Food • Travel to activities/events not directly related to underage alcohol enforcement

7. Questions IHEC will ask if there are questions about appropriateness • Does this item/action completely & thoroughly promote a message of no use for those under the age of 21? • Does the timing of this item/action, or the use of the item occur during the grant period? • Does this item’s/action’s message increase the likelihood of student compliance with alcohol-related campus policies, local ordinance violations & state law? • Does this item’s/action’s use increase the likelihood of student compliance with alcohol-related campus policies, local ordinance violations & state law?

8. Enforcement Practices Allowed • Compliance Checks • Minor Decoy Operations • Shoulder Tap Operations • Party Patrols • Parking Lot Surveillance • DUI Enforcement • Saturation Patrols • Fake ID

9. Compliance Checks – NOT STINGS or RAIDS • Considered by many in law enforcement to be a foundation program • Uses minor decoys under police supervision to attempt to make alcohol purchases inside an establishment • Basic operation is designed to provide a fair test of the system • Enforcement targets the establishment

10. Decoy Operations • Uses minor decoys under police supervision or covert police to attempt to make alcohol purchases inside an establishment • Basic operation is designed to provide a fair test of the system • Enforcement targets the individual patrons and individuals working at said premises • Badges in Bars/Cops in Shops

11. Shoulder Tap - Decoy Operations • Addresses adults who are willing to purchase for underage consumers • Places decoy outside of establishment/location where they approach “potential buyers/suppliers” and requests that they purchase alcohol on their behalf • Safety considerations are greater with minor decoy operations • Addresses Solicitation of a 3rd Party

12. Party Patrols • Designed to address underage drinking parties • Controlled party dispersals are a key element in enforcing laws • Controlled party dispersals are tactical operations designed to control the party and systematically control the release of the participants and take action against those breaking the law

13. Parking Lot Surveillance

14. DUI Enforcement • Road Side Safety Checkpoints • Directed Patrols/STEP • DUI Task Forces

15. Saturation Patrols/Bar Sweeps/Street Sweeps • Enforcement centers around violations occurring in peak areas • Bar Sweeps involve teams of officers walking through establishments at peak times looking for violations of alcohol-related laws • Street Sweeps involve teams of officers patrolling around areas where high incidents of alcohol occur

16. Fake ID Enforcement • Card hard enforcement programs place police with bar door staff for immediate enforcement; patrons encounter doormen first • Operation Trap Door – patrons encounter police first who check for fake id’s, then turn over to doorman who decide to allow entrance • Training of establishment staff of Fake ID detection

17. Source Investigation • Following alcohol trail back to the source

18. Writing Your Grant Proposal

19. Introduction • Institutional background – type of institution, size, Carnegie Classification • Community background - include city, county and zip of institution • Current judicial affairs and enforcement programs existing on and off campus • Campus-Community Coalition and Collaborative efforts

20. Need • CORE Alcohol and other Drug Survey Results • National College Health Assessment Results • Current numbers of campus, local, and state alcohol policy violations/ordinance violations for 17-21 year olds • Relationship/partnerships between campus and municipal administrations, law enforcement, etc.

21. Goals • Should relate to: • Increased enforcement of underage alcohol laws and policies • Increased safety and security • Increased business compliance • Decreased rates of alcohol use • Decreased rates of alcohol-related negative incidents • Decreased rates of other crimes

22. Methods • Suitable activities previously noted • Involvement or creation of an campus/community alcohol task force/coalition • Communication plans – how you will inform students, administration, faculty, community regarding increased enforcement

23. Evaluation • IHEC will provide measures for evaluation • Grantees are encouraged to evaluate additional areas

24. Budget • IHEC anticipated awarding grants of $15,000 • A minimum of 80% of monies must be spent on the implementation of suitable enforcement activities which do not supplant existing law enforcement activities. • Budget plus budget narrative required

25. Allowable Expenses • Law Enforcement Expenses for wages, subject to requirements set forth by IDHS found in Administrative Code 509.20 – Allowable/Unallowable Costs • Travel – must be directly connected to enforcement of underage drinking laws • Student help – must be appropriate to the task • Equipment – must be used directly in grant activities, could be seized by DHS • Commodities/Office Supplies

26. Proposed Grant Time Line

27. Grant Time Period • May 14, 2010, RFP Deadline • May 14 – June 1, RFP Review & Judging • May 14 – July 1, Await word from DHS • July 1 – Distribute notification letters, subaward agreement • July 1 – August 1, Complete Sub-award agreements

28. Grant Time Line Period • August 1- October 1, Grant activities commence • Activities should cease before May 1, 2011 • All funds should be expended before May 1, 2011 • Any funds not spent by May 1, 2011must be returned to Eastern Illinois University

29. Letters of Support • University President or other Senior Level Administrator (Chief Student Affairs Officer) • Campus and/or Off-Campus Law Enforcement Agencies participating in grant activities, but not administering the grant • Campus and/or Off-Campus agencies participating in grant activities, but not administering the grant

30. Additional Activities Which are Expected • EUDL Orientation Webinar • Alcohol Enforcement Officer’s Course (costs can be included in grant) • Bi-monthly conference call with IHEC staff • On-site monitoring visit each semester by IHEC staff

31. Additional Activities - which are encouraged – but not required or cannot be paid for with grant funding • IHEC affiliate meetings • IHEC annual conference • IHEC trainings • IHEC webinars

32. Grant Reporting

33. Quarterly Report Due Dates • Quarterly Progress Reports Due Dates • September 30, 2010 (should grants commence prior to September 15, 2010) • December 31, 2010 • March 31, 2011 • May 31, 2011 • Arrest/Compliance/Sanction Data • Demographic Data • Activity Narrative • Financial Reports

34. Quarterly Progress Report Content • EUDL Performance Indicators Law Enforcement Report • EUDL Block grant Performance Measures • EUDL Block Grant Demographic Report

35. EUDL Performance Indicators Law Enforcement Report

36. EUDL Block Grant Performance Measures

37. EUDL Block Grant FY10 Demographic Report • Location where services took place • Location designation (S/U/R) • Off-premise establishments = places where alcohol is purchased and then consumed off-premise • On-premise establishments = places where alcohol is purchased and then consumed on-site, at that location

38. Financial Report • Report should minimally categorize and document all expenditures • All $15,000 should be expended by May 1, 2011 • Any funds not expended by May 1, 2011 will need to be returned to EIU

39. Contractual Agreement Process

40. Official Notification • IHEC will review grant applications and use rubric to rate applicants • Once contractual issues have been set between IDHS and EIU/IHEC, applicants will be notified of awards/non-awards. • Subaward Agreement will be sent to winning • Subaward agreement must be signed and returned to EIU before requests for payment to winning institutions will be processed • Any changes to workplan/budget after subaward has been signed must be approved by IHEC

41. Subaward Agreement • Once the signed subaward has been received, EIU will issue payment to your institution for $15,000 • Any request or change in workplan, workplan budget needs to be approved by E. Davidson before changes may be made on your part

42. Questions?????