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NM Aging and Long-Term Services Department

NM Aging and Long-Term Services Department. Aging Network Capital Initiatives Collaborative Capital Project Planning Aging Network Training April 8, 2014. Today’s Presentation. 2014 Legislative Session Capital Appropriations & Reauthorizations Issues & Trends

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NM Aging and Long-Term Services Department

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  1. NM Aging and Long-Term Services Department Aging Network Capital Initiatives Collaborative Capital Project Planning Aging Network Training April 8, 2014

  2. Today’s Presentation • 2014 Legislative Session • Capital Appropriations & Reauthorizations • Issues & Trends • Capital Projects Bureau Grants Administration • Reporting Requirements • Projects Ending 6/30/2014 • Q & A

  3. 2014 Legislative SessionALTSD Capital Outlay AppropriationsGeneral Obligation Bond (SB53) NOTE: The question pertaining to the sale of the General Obligation Bonds will be on the November 2014 ballot. If voted in, the funds will be available 7/1/15.

  4. 2014 Legislative SessionALTSD Capital Outlay AppropriationsSeverance Tax Bond (HB55) NOTE: The State Board of Finance is preparing to issue publicly-sold STB’s. We expect the funds will be available 7/1/14.

  5. 2014 Legislative SessionALTSD Capital Outlay Reauthorizations (SB163)

  6. 2014 Legislative SessionIssues and Trends • Bond appropriations will no longer fund capital requests of $5,000 or less. • ALTSD received a special appropriation for $175,000 in HB2. This will be used to provide funding to the AAA’s for “small dollar purchases” of less than $5,000. • ALTSD will continue to develop strategies to work with providers to assist local governments to provide essential equipment for operations. • There is continued emphasis on community planning for local government capital needs -- Infrastructure Capital Improvement Plan • FY 2016-2020 ICIP DEADLINES:SPECIAL DISTRICTS - JUNE 16, 2014; NATIVE ENTITIES - JULY 14, 2014; COUNTIES AND MUNICIPALITIES - SEPTEMBER 2, 2014 http://www.state.nm.us/capitalprojects/ • New emphasis on Asset Management (CO Forms 1,2,3) • ALTSD has plans to continue providing Training and Technical Assistance in this area. • Planning and design phase of construction projects must be completed before construction funding will be allocated

  7. ALTSD Capital Projects Bureau Grants Administration • Manage the contracting process, process request for payments and draw requests to ensuring that all expenditures have proper justification and are in compliance with the legislative intent and in compliance with Executive Order 2013-006, Capital Outlay Reform. • Track and report project status of capital funds to DFA & LFC. • Work with providers to annually identify, prioritize, and submit requests for appropriations to the Executive and Legislative branches of government. • Prepare annual Capital Outlay Request Application, conduct training, work with providers to identify, prioritize requests, rate and rank the applications, and make recommendations to management for annual capital asset appropriations.

  8. 2015 Capital Outlay Request Application • Provided training and technical assistance throughout New Mexico at 8 different locations state-wide for the 2015 Capital Outlay Request Application plus a webinar. • Survey Monkey for feedback on 2015 Application Process: • https://www.surveymonkey.com/s/ALTSD_2015_Capital_Outlay_Request_Application-Training_Session_Feedback

  9. Reporting Requirements(Grant Agreement. ARTICLE VIII. Reports) • Request for Payment Form • Paper Periodic Report Due: MONTHLY • Paperless Reporting -- DFA Capital Projects Monitoring System (CPMS) Due: MONTHLY • Paper Final Report • Notice of Obligation (Article II. Limitations on Department’s Obligations to Make Grant Disbursement to Grantee.

  10. Projects Ending 6/30/2014 • Request for Payment Due:Last day to submit requests for payment for expenditures made in FY 2013 outstanding for goods and services received is:June 30, 2014 • For projects with balances of <$1,000: grantees will be encouraged to expend those balances and to close-out the project timely.

  11. Contact Information Rebecca Martinez Capital ProjectsBureau Chief rebeccas.martinez@state.nm.us Office: (505) 476-4768 Cell: (505) 231-2451 Fax: (505) 476-4836 Barbara Romero Capital ProjectsCoordinator barbara.romero@state.nm.us Office: (505) 476-4704 Fax: (505) 476-4836 Mary Chavez Capital ProjectsBureau Admin. Assistant maryj.chavez@state.nm.us Office: (505) 476-4879 Fax: (505) 476-4836

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