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UCSF Medical Center CTG – August 7, 2014

UCSF Medical Center. UCSF Medical Center CTG – August 7, 2014. Project: e-Form/e-Signature Pilot BCD Project Manager: Sheryl Shah. The presenter(s):. Sheryl Shah, PMO Project Manager. The ask:.

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UCSF Medical Center CTG – August 7, 2014

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  1. UCSF Medical Center UCSF Medical CenterCTG – August 7, 2014 Project: e-Form/e-Signature Pilot BCD Project Manager: Sheryl Shah

  2. The presenter(s): Sheryl Shah, PMO Project Manager The ask: Request CTG approval to move forward with the E-form/E-signature pilot in Inpatient Admitting / ED. • Scope: • Inpatient Admitting and ED pilot (Parnassus and Mission Bay) • Integration between Apex, DocuSign for Patient, and Image Now/ECM. • In person signature process via mobile platform. Remote signing (offsite) is out of scope for the pilot. • Size (IT/CS): Medium /917 hours • Costs: $304,246 for pilot + $29,920 / year for vendor license renewal (DocuSign for Patient product) • Funding: IT/CS Capital and Operating Budget • Timeline: August 2014 – February 2015 • Go-lives: Parnassus – December 2014; Mission Bay – February 2015

  3. Project Drivers: • Increase operational efficiency • Streamline e-signature capture • Mobile device accessible • Remote signing capabilities (Future: NOT part of initial pilot) • Seamless integration with Apex and Image Now

  4. Operational Impact: Admitting & ED • Affected Locations: • Inpatient Admitting and ED • Parnassus • Mission Bay (Bedside Admitting, Surgical Waiting Area and Birthing Center) • Personnel Impacted: • Patient Access Staff • Training Required: • Who: Admitting and ED Super Users • Method: Classes, Tip Sheets

  5. Implementation Plan: • Admitting / ED Pilot would: • Build the core foundation to integrate all products (Apex, DocuSign for Patient, Image Now) • Demonstrate Tablet Integration • Address any issues before expanding the infrastructure to other departmental areas • In parallel to this development, the project team would partner with operational stakeholders to: • Determine workflows for capturing electronic signatures for surgical consents. • Determine additional development & training costs. • Determine timeline.

  6. Recap: We are requesting CTG to move forward with the E-form/E-signature pilot in Inpatient Admitting / ED. • Scope: • Inpatient Admitting and ED pilot (Parnassus and Mission Bay) • Integration between Apex, DocuSign for Patient, and Image Now/ECM. • In person signature process via mobile platform. Signing remotely (offsite) is out of scope for the pilot. • Size (IT/CS): 917 hours • Costs: $304,246 for pilot + $29,920 / year for vendor license renewal (DocuSign for Patient product) • Funding: IT/CS Capital and Operating Budget • Timeline: August 2014 – February 2015 • Golives: Parnassus – December 2014; Mission Bay – February 2015

  7. Appendix

  8. Funding/Costs SummarySoftware licenses and initial integration with Apex, DocuSign for Patient, and Image Now/ECM Assumptions: Vendor costs are a one-time fee for the e-signature platform and development of the transport mechanism to pass files from DocuSign for Patient to Image Now. IT infrastructure built as part of the Admitting / ED pilot will be reused for other departments. Requirements for subsequent department implementations will need to be analyzed for additional IT/CS development and training costs. Above estimates do not include signing devices (ie, ipads), tablet accessories, or MDM licenses that departments would need to purchase.

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