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Evaluation as a Tool for Leadership

Evaluation as a Tool for Leadership. Bertha M. Gorham, Ph.D., Evaluator Jeremiah 33:3. LEADERSHIP CONFERENCE - JULY 2010 PHASE 1 – PILOT Completed survey in April 2011 Results presented in June 2011 PHASE 2 – IMPLEMENTATION February 2013 – May 2014.

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Evaluation as a Tool for Leadership

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  1. Evaluation as a Tool for Leadership Bertha M. Gorham, Ph.D., Evaluator Jeremiah 33:3

  2. LEADERSHIP CONFERENCE - JULY 2010 PHASE 1 – PILOT Completed survey in April 2011 Results presented in June 2011 PHASE 2 – IMPLEMENTATION February 2013 – May 2014

  3. TIMELINE:    We propose that ministries will begin to be contacted in February and that there will be quarterly updates as follows: BEGIN SURVEYSTATUS RESULTS February 2013             March  2013                       May 2013 June 2013 July 2013 September 2013 October 2013                 November 2013 January 2014 February 2014           March  2014                       May 2014

  4. COMMISSION ON CHURCH LIFE:  Bridges, Parking, Transportation, Debutante & Master's, Nursery Volunteers, Sponsor a Child, Welcome Committee, Sports COMMISSION ON YOUTH:  Boys to Men, Teen Temple

  5. Ministries Surveyed COMMISSION ON WORSHIP & LITURGY :  Prayer Ministry (PUSH), Youth & Young Adult Choir, RTAMEC Temple Choir, Dance Ministry, Senior. Usher Board,Mighty Men of Reid Choir COMMISSION ON CHRISTIAN EDUCATION: Church School, Pathways to Life: HIV/AIDS Ministry, New Members Orientation, Foundations of Faith, Marriage God's Way, Tutorial Ministry

  6. Ministries Surveyed COMMISSION ON MISSIONS & WELFARE:   Young People's Division of the Missionary Society, Masters Touch, Deliverance Ministry  COMMISSION ON STEWARDSHIP & FINANCE:  Pastor's Agape Society, Stewardess Board, Fishes & Loaves, Employment Assistance

  7. Ministries Surveyed COMMISSION ON EVANGELISM & OUTREACH:   College Outreach, Global Outreach, Harvest Warriors, Prison Ministry, Nursing Home Ministry

  8. Ministries Surveyed 10 Commissions 33 Ministries 326 Leaders and Workers

  9. Survey Topics • Relevance of Mission Statement • Ministry Function and Operations • Administrative Effectiveness • Ministry Accomplishments • Need for Improvements

  10. Survey Results 91% of respondents believe their ministry is still relevant

  11. Survey Results 84% of respondents believe their ministry is making good or excellent progress

  12. Survey Results 95% think the ministry mission statement is accurate or somewhat to mostly accurate.

  13. How ministries select leaders Voted In Pastor Appoints 5% 32% Leaders Appoint 18% Members Volunteer 29% 11% Don’t Know

  14. Should all members be aware of how leaders are elected or appointed?

  15. Survey Results Effectiveness of the Ministry in Applying Administrative Procedures • Applying and navigating ministry policies and procedures

  16. Survey Results Effectiveness of the Ministry in Applying Administrative Procedures • Submitting vouchers in the specified timeframe

  17. Survey Results Effectiveness of the Ministry in Applying Administrative Procedures • Submitting timely requests for meeting space

  18. Survey Results Effectiveness of the Ministry in Applying Administrative Procedures • Building a sense of teamwork among ministry workers

  19. Survey Results Effectiveness of the Ministry in Applying Administrative Procedures • Sharing information about the ministry among ministry workers

  20. Survey Results Effectiveness of the Ministry in Applying Administrative Procedures • Orienting volunteers to ministry operations • Keeping ministry workers updated on the budget

  21. Time Spent Performing Ministry Work, Past 30 Days

  22. Survey Results Average Years in This Ministry Leaders: 5 Years (1-23) Workers: 7 Years (<1-49)

  23. Survey Results Does the ministry have sufficient volunteers to accomplish its mission? YesNo 67.9% 32.1%

  24. Survey Results How often does your ministry evaluate activities? • 28% After each event/activity • 25% Occasionally • 16% Not at all • 10% Quarterly or Semi-Annually

  25. Survey Results What are examples of ministry accomplishments?

  26. Ministry meeting- the active members and commissioner met to share our testimonies and ongoing focus for the ministry Awesome Assistive Technology Fair Ministry was asked to serve for TD JAKES at JERICO 3rd Annual Lee P. Washington Day of Service & Pastor Agape Sunday Celebrated two years of service at Allen House Fine dining with youth and their fathers or male role models Prayer and Worship Habitat for Humanity build project. Pastor's 30th Anniversary Celebration Visit to the White House after second Inauguration of the first African American president… It was important for the young people to realize that the White House is right here in our back yard and accessible to us. Fed homeless at two lots and women's shelter - 4th Saturday Reid Temple Job Fair/ Summer youth employment program

  27. Survey Results In what ways can the ministry grow to minister and better accomplish its mission?

  28. Survey Results Recruit more members Depends on strong leaders Foster unity and cooperation Increase visibilityPray and stay the course Reach out beyond church walls Encourage bible studyImproveflow of communicationsProvide more training and mentors for members Don’t knowIt’s doing fine as is.

  29. Survey Results What support is needed to sustain effective ministry? “Funding. As the ministry continues to grow and new ideas are birthed for youth to provide community service, and enhance their spiritual growth the ministry is faced with providing the opportunities needed to attract and maintain youth interest.”

  30. Survey Results What support is needed to sustain effective ministry? “Support from ministry Leaders to train or have an orientation for new members along with expectations clearly defined.”

  31. Survey Results What support is needed to sustain effective ministry? “A ministry is most effective when everyone is involved and committed. Not just the executive committee but every member. Support for our ministry starts within the ministry.”

  32. Conclusions/Recommendations • Consider informing members how leaders are selected • Support efforts to recruit and retain volunteers in ministries • Improve communications among ministry volunteers and across ministries

  33. Conclusions/Recommendations • Provide a brief handbook (one document) where ministries can find support within the church to advertise and promote their service to members and the community • Provide support and training for ministry leaders and workers on evaluating their ministries

  34. Next Steps Impact Evaluation Logic Model Development Strategic Planning for Ministry Reid Temple Ministry Evaluation Tool Kit Final Phase of Implementation

  35. TIMELINE:    We propose that ministries will begin to be contacted in February and that there will be quarterly updates as follows: BEGIN SURVEYSTATUS RESULTS February 2013             March  2013                       May 2013 June 2013 July 2013 September 2013 October 2013                 November 2013 January 2014 February 2014           March  2014                       May 2014

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