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Process Redesign and Connecting Perkins Data to State Level Accountability and Monitoring

Minnesota. Pradeep Kotamraju Ph.D. – System Director, Perkins Susan Carter – Senior Research Associate Minnesota State Colleges and Universities. Process Redesign and Connecting Perkins Data to State Level Accountability and Monitoring. Local Application – General Process. Regional Meetings

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Process Redesign and Connecting Perkins Data to State Level Accountability and Monitoring

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  1. Minnesota Pradeep Kotamraju Ph.D. – System Director, PerkinsSusan Carter – Senior Research AssociateMinnesota State Colleges and Universities Process RedesignandConnecting Perkins Data to State Level Accountability and Monitoring

  2. Local Application – General Process • Regional Meetings • discuss changes in application process • Regional Meetings – Peer Review • share best practices • review and critique plan objectives, strategies, budget and outcome targets • State Level Review • review applications ensure they meet federal, state and local goals • Grant Notification (with or without conditions) Minnesota – Slide 2

  3. Local Application - Elements • General Information • state plan development • career and technical education vision statement and purpose • core indicators • measurement approaches • Local Application Details • instructions & cover sheet • statement of assurances and certifications • data requirements • work plan • indicators • budget forms Minnesota – Slide 3

  4. Local Application ProcessIssues Identified in FY06 Review • Format is difficult to complete and to review • No place for context of goals and strategies • Measures not always detailed or related directly to objectives and goals • Difficulty in developing and using outcome measures (other than core indicators) • Varying levels of involvement by deans and administrators Minnesota – Slide 4

  5. Local ApplicationsOptions for Revising the Process • Require academic and CTE administrative leadership attendance at regional meeting • Revise application to: • More clearly relate strategies to specific goals and objectives • Include a narrative structure to allow for contextual information • Provide training and guidance in development and use of appropriate outcome measures—including baseline and targets for core measures and measures specific to a given objective and strategy Minnesota – Slide 5

  6. SYSTEM-LEVEL ACCOUNTABILITY SCORECARD I. Assumptions: Strategy Alignment with External Environment Technology Demographics Economics Government Competition II. Assessments: Progress Toward Strategic Directions Fully Integrate the High Quality Learning Community & Access & Opportunity System Economic Vitality Programs & Services 6. Student 1. Access to 3. Fiscal & Physical Learning 10. External Programs & Utilization Capital Partnerships Courses 7. Student 4. Human Satisfaction 11. Economic Resources Development 2. Financial 8. Student Resources Engagement 12. 5. Planning & Availability Community Resource 9. Program Engagement Alignment Development III. Assurances: Meeting Legal & Policy Expectations Monitoring Innovations Policy Compliance Innovation 1 Compliance Issue 1 Required Reports Innovation 2 Compliance Issue 2 Incorporating Perkins Accountability into System-wide Accountability Efforts http://www.mnscu.edu/board/accountability/scorecard.html Accountability measures are aligned with strategic directions identified in the system strategic plan Minnesota – Slide 6

  7. System-wide Accountability Dashboards: An Interactive View (Cyber Cafe) • Current Data View: Static Graphs and Tables Available on the Internet HTML PDF files PowerPoint files • In Development: Interactive Dashboards • Hyperion/Brio dashboard software • Downloadable plug-In • Will be linked from the Accountability website • Users navigate through series of tabs selecting how to view the data for a given measure • . Minnesota – Slide 7

  8. Sample Dashboard: Retention/Success Rates Dashboard accessed from website User selects level of analysis: Colleges, Universities or both Minnesota – Slide 8

  9. Sample Dashboard: Success Rates Perkins Dashboard Tab Tab to view Perkins data View data based on various student attributes Comparison of students in Perkins and Non-Perkins eligible programs Minnesota – Slide 9

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