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Perkins IV Secondary Accountability Data

Perkins IV Secondary Accountability Data. September 8, 2015. Today’s Presenters. Debra Hsu Associate Director for Career Technical Education Michelle Kamenov Career Development & Career Technical Education Supervisor Kari-Ann Ediger Results Measurement Specialist. Goals.

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Perkins IV Secondary Accountability Data

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  1. Perkins IV Secondary Accountability Data September 8, 2015 “Leading for educational excellence and equity. Every day for every one.”

  2. Today’s Presenters education.state.mn.us Debra Hsu Associate Director for Career Technical Education Michelle KamenovCareer Development & Career Technical Education Supervisor Kari-Ann EdigerResults Measurement Specialist

  3. Goals education.state.mn.us • Submitting the P-file • Process • Timeline • Reports/data that are available • Definitions: Participant, Concentrator, Completer • Definitions: Discuss the secondary accountability indicators & how they impact district results • Examine current targets and performance • Preview the Perkins accountability indicators for FY16

  4. ~ SUBMITTING the P-FILE ~ education.state.mn.us

  5. Data Submissions for the P-File education.state.mn.us • Program Approvals (Spring-ongoing) • Table C: Table of Career and Technical Education Programs and Licenses has been updated and posted to the Carl Perkins Program Approval site • http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/ProgAppr/index.html • Can use whatever local course titles you like for Program Approval, but, the program & course codesneed to come from Table C • You should submit P-file data for all Programs/Courses listed in your Program Approvals. • You should NOT submit P-file data for any courses other than those listed in your Program Approval.

  6. P-file: Data Submission education.state.mn.us • May 1st – Sept 18th (Summer) • District personnel (CTE teachers & coordinators, business office/MARSS person, office staff, Consortium Leaders) should work together to ensure that all P-file data are prepared & accurate: • Appropriate programs/courses (refer back to your Program Approval) • Course length in minutes • Proficiency status for the course • TSA participation and TSA proficiency (from teachers)

  7. P-file: Data Submission education.state.mn.us • P-files submitted to MDE via the Carl Perkins website app • One person per district is authorized to submit the P-file • Directions have been provided to identified district personnel who upload the data file (contact MDE if you do not have this information) • Please make sure to submit the P-file by September 18th.There will be no extensions granted this year. • P-File submission webinar/training, September 9, 2015 (9am & 3:30pm)

  8. Carl D. Perkins Record Layout 2015 education.state.mn.us DATA ELEMENT LENGTH POSITION VALID DATA FILL/JUSTIFICATION School Year 2 1 – 2 Numeric Right Justify, leading zero fill School District 4 3 – 6 Numeric Right Justify, leading zero fill District Type 2 7 – 8 NumericRight Justify, leading zero fill School Number 3 9 – 11 Numeric Right Justify, leading zero fill MARSS ID Number 13 12 – 24 Numeric Right Justify, leading zero fill Program Code 6 25 – 30 Numeric Right Justify, leading zero fill Course Code 2 31 – 32 Numeric Right Justify, leading zero fill Course Length in Minutes 5 33 – 37 Numeric Right Justify, leading zero fill Grade Received 1 38 P or NProficient/Non-Proficient Teen (single) Parent 1 39 Y / N Default to N Displaced Homemaker 1 40 Y / N Is a TSA Given 1 41 Y / N State Approved TSA given in class Student Proficiency 1 42 P / N IF Line 41=Y then student P or N Last Name 40 43 – 82 Alpha Left justify, fill with spaces to end First Name 40 83 - 122 Alpha Left justify, fill with spaces to end Middle Name 40 123 - 162 Alpha Left justify, fill with spaces to end Suffix 04 163 - 166 Alpha/ Left justify, fill with spaces to end Numeric Gender 01 167 M or F Date of Birth 08 168 - 175 Numeric yyyymmdd Data Record Example: 1528530104000000000000001407101504840PNNYPLASTNAME FIRSTNAME MIDDLENAME SUFXGYYYYMMDD

  9. Data Timeline (barring any unforeseen circumstances…) education.state.mn.us • September 18th–October (State) • Internal data validation & quality checks of system generated reports • November 2nd(earliest possible) (State/Consortia) • District level reports are available to be downloaded from the Carl Perkins website app • Consortia level reports e-mailed out to Consortia leaders • Target negotiation sent out to Consortia leaders • November 30th(anticipated) (Consortia/State) • Consortia Negotiations finalized • December 1st – 15th (State) • Prepare & submit data for the CAR report (SLEDS, enrollment data, EdFacts) • December 15th (State) • Prepare data for State Negotiations with OCTAE • January–March (Consortia/State) • Consortia Leaders prepare Carl Perkins grants for submission • April–May (State/Consortia) – Plan review cycle

  10. ~ REPORTS ~Carl PerkinsPerformance Indicators education.state.mn.us

  11. Secondary Reports education.state.mn.us 1S1 Academic Attainment in Reading/Language Arts 1S2 Academic Attainment in Mathematics 2S1 Technical Skill Attainment (TSA) 3S1 School Completion 4S1 Student Graduation Rates (NCLB 4-year Graduation Rate) 5S1 Placement (SLEDS Match) 6S1 Nontraditional Participation 6S2 Nontraditional Completion

  12. Secondary Reports education.state.mn.us Reports available by: state, consortium, district, school • Career Cluster Report (1 page) • by the 16 career clusters • CTE Concentrators only • Program Report (3 pages) • Report includes the 6 digit program codes • CTE Participants only (duplicate students across programs) • Course Report (42 pages) • 6 + 2 digit course codes • CTE Participants only (duplicate students across courses) • Duplicated and Unduplicated counts are specified in each report

  13. Reporting Categories education.state.mn.us • All data reported out by: • Gender (MARSS, Female/Male) • Ethnicity (7 codes as of 2011 data) 1) American Indian or Alaskan Native, 2) Asian, 3) Hispanic, 4) Black, Non-Hispanic, 5) White, Non-Hispanic, 6) Hawaiian/ Pacific Islander, 7) Multiracial • Special Populations • Individuals with Disabilities (MARSS, SEES codes: 4, 6, 9) • Economically Disadvantaged (MARSS, Econ codes: 1, 2) • Nontraditional Enrollees (from P-file) • Single Parents (self-reported) • Displaced Homemakers (Federal definition, self-reported) • Limited English Proficiency (MARSS: Y/N) • Migrant (MARSS until 2013-14; database beginning SY2014-15)

  14. ~ DEFINITIONS ~2015 Carl PerkinsPerformance Indicators education.state.mn.us

  15. Definitions education.state.mn.us • Participant • 100-239 hours in one career field • Concentrator • 240 hours or more in one career field • Secondary Completer • A Concentrator who graduates

  16. 1S1 Academic Attainment in Reading/ Language Arts* • Number of CTE Concentratorswho have met the proficient or advanced level on the Statewide high school reading/language arts assessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. • Number of CTE Concentratorswho took the ESEA assessment in reading/language arts whose scores were included in the State’s computation of AYP and who, in the reporting year, left secondary education. *Based on the GRAD Numerator Denominator education.state.mn.us __________________________________________

  17. 1S2Academic Attainment in Mathematics* • Number of CTE Concentratorswho have met the proficient or advanced level on the Statewide high school mathematics assessment administered by the State under Section 1111(b)(3) of the (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. • Number of CTE Concentratorswho took the ESEA assessment in mathematics whose scores were included in the State’s computation of AYP and who, in the reporting year, have left secondary education. *Based on the GRAD Numerator Denominator education.state.mn.us ___________________________________________

  18. GRAD Testing: 1S1 & 1S2 reports Dec 2015 is the last year of using the GRAD assessment to report 1S1 & 2S1 education.state.mn.us

  19. 2S1 Technical Skills Attainment* • Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who pass any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained. • Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who attempt any of those identified technical skill assessment instruments pertinent to the Program of Study in which Concentrator status is obtained. • * FY11 was the first year of reporting TSA outcomes for Secondary. (Prior to FY11, the number of concentrators passing 2 credits within one career field was reported.) • *FY14 and going forward, this is reported as a single-year analysis only • Assessments have been added each subsequent year. State-Approved Technical Skill Assessments have now been identified in 60 of the 79 career pathways. Numerator Denominator education.state.mn.us __________________________________________

  20. 3S1School Completion Numerator • Number of CTE Concentratorswho earned a regular secondary school diploma during the reporting year. • Number of CTE Concentratorswho left secondary education during the reporting year. Denominator education.state.mn.us ___________________________________________

  21. 4S1Student Graduation Rates 4-year Cohort from grade 9 *Prior Year Data* ___________________________________________ Numerator Denominator education.state.mn.us • Number of CTE Concentratorswho, in the reporting year, were included as graduated in the State’s computation of its graduation rate as described in Section 1111(b)(2)(C)(vi) of the ESEA. • Number of CTE Concentratorswho, in the reporting year, were included in the State’s computation of its graduation rate as defined in the State’s Consolidated Accountability Plan pursuant to Section 1111(b)(2)(C)(vi) of the ESEA. Includes: 1) graduates, 2) dropouts, 3) *unknowns, and 4) *continuing *Beginning in 2012-13, the CTE calculation was adjusted to reflect the same definition as the calculation used by the state for 4-year graduation rate. All four categories of students are now included in the denominator, including the 1) unknown, and 2) continuing students.

  22. 5S1 Placement (Prior year data) Numerator • Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher Education • Number of Secondary CTE Completers. * Note second quarter enrollment following graduation (October-December). So for the December 2015 CAR report we will be reporting on students who graduated at the end of the SY2013-14 Denominator **Data match is actually via SLEDS, which includes data from Office of Higher Education as well as National Clearing House education.state.mn.us ___________________________________________

  23. 6S1 Nontraditional Participation Numerator • Number of CTE participants from underrepresented gender groups who participated ina program that leads to employment in nontraditional fields during the reporting year. • Number of CTE participantswho participated in a program that leads to employment in nontraditional fields during the reporting year. • NOTE: Nontrad codes were revised/updated this year according to national CIP codes. The new codes will take effect for the FY15 reporting cycle. Denominator education.state.mn.us ___________________________________________

  24. 6S2 Nontraditional Completion • Number of CTE concentratorsfrom underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year. • Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year. • NOTE: Nontrad codes were revised/updated this year according to national CIP codes. The new codes will take effect for the FY15 reporting cycle. Numerator Denominator education.state.mn.us ___________________________________________

  25. Negotiated State Target vs. Actual State Performance~ FY14 All Targets Met ~ education.state.mn.us Core IndicatorOCTAESTATE 1S1 Reading 72.00% 79.41% 1S2 Mathematics 56.00% 63.73% 2S1 Technical Skill 53.00% 60.08% 3S1 Completion*98.50% 98.66% 4S1 4-year Graduation**89.00% 90.18% 5S1 Placement**54.00% 66.32% 6S1 NT Participation 27.00% 28.03% 6S2 NT Completion 12.00% 13.33% *Students (SY2014-15), **Prior year students, (graduated SY2013-14) Red = Did not make the negotiated targets Purple = Did not make the negotiated target, but, are within 90% of the target, so, it does not count against us

  26. Negotiated State Target for SY2014-15 and SY2015-16 education.state.mn.us Core IndicatorSY2014-15SY2015-16 1S1 Reading 73.00% 58.00%* 1S2 Mathematics 56.00% 45.00%* 2S1 Technical Skill 54.00% 54.30% 3S1 Completion 98.50% 98.50% 4S1 4-year Graduation 89.00%89.10% 5S1 Placement 54.00% 54.10% 6S1 NT Participation 27.00%27.50% 6S2 NT Completion 12.00%12.50%

  27. ~ 2016 PREVIEW ~definition changes approved by OCTAE2016 Carl PerkinsPerformance Indicator Updates education.state.mn.us

  28. 1S1 Academic Attainment in Reading/ Language Arts* • Number of 12th grade Participants and Concentrators who have met or exceeded the proficiency level on the high school Reading Assessment (MCA/MTAS) • Number of 12th grade Participants and Concentrators who took the MCA/MTAS and whose high school Reading assessment scores were included in the State’s computation of AYP. Orange=changes accepted by OCTAE Numerator Denominator education.state.mn.us __________________________________________

  29. 1S2 Academic Attainment in Mathematics* • Number of 12th grade Participants and Concentrators who have met or exceeded the proficiency level on the high school Mathematics Assessment (MCA/MTAS) • Number of 12th grade Participants and Concentrators who took the MCA/MTAS and whose high school Mathematics assessment scores were included in the State’s computation of AYP. Orange=changes accepted by OCTAE Numerator Denominator education.state.mn.us __________________________________________

  30. 5S1 Placement (Prior year data) Numerator • Number of Secondary CTE Completers who register as participating in higher education in a data match with the Statewide Longitudinal Data System (SLDS) • Number of Secondary CTE Completers. *Note second quarter enrollment following graduation (October-December). So for the December 2016 CAR report we will be reporting on students who graduated at the end of the SY2014-15 *Definition now better reflects the actual analysis Denominator *Orange = changes accepted by OCTAE education.state.mn.us ___________________________________________

  31. 6S1 Nontraditional Participation Numerator • Number of CTE studentsfrom underrepresented gender groupswho enrolled ina nontraditional CTE course during the current reporting year. • Number of CTE studentswho enrolled in a nontraditional CTE course during the current reporting year. • Orange=changes accepted by OCTAE Denominator education.state.mn.us ___________________________________________

  32. CTE/Perkins Web Site Resources education.state.mn.us Career Technical Program Administration • http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/index.html • Perkins IV • Program Approvals • Transition-Disabled Programs Carl Perkins • http://education.state.mn.us/MDE/SchSup/DataSubLogin/CarlPerkins/index.html • Enter System for data downloads and report retrieval • Step-by-Step directions • Carl Perkins Record Layout • Go to this website for a list of Technical Skills Assessments by pathway www.cte.mnscu.edu/programs/mntsa.html

  33. Questions and Comments can be sent to: Kari-Ann Ediger Specialist, Results Measurement/Program Improvement Minnesota Department of Education Kari-Ann.Ediger@state.mn.us Michelle Kamenov Supervisor, Career Development & Career Technical Education Minnesota Department of Education Michelle.Kamenov@state.mn.us education.state.mn.us

  34. Upcoming CTE Professional Development Events education.state.mn.us Annual Perkins Consortium Coordinators Meeting November 4, 2015 Normandale Community College, Bloomington 2016 CTE Works! Leading the WayNovember 5, 2015 Sheraton Minneapolis West Hotel, Minnetonka www.cteworksminnesota.org/

  35. Perkins Accountability Webinars Perkins 101 for New Consortium Coordinators Perkins Fiscal Webinars www.cte.mnscu.edu/professionaldevelopment/finance-and-accountability.html

  36. Thanks for joining us today! We value your feedback about today’s session. Please click the link in the chat window now to complete the evaluation of this webinar. REMINDER: For secondary participants, Continuing Education Units (CEU’s) will be made available for teachers for this series of webinars (! Hour per webinar). In order to get the necessary certificates you MUST complete the session evaluation. 36

  37. Thank you for all you do for CTE in Minnesota 37

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