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Integrated National Education Information System ( iNEIS TM )

Integrated National Education Information System ( iNEIS TM ). C4A-AL Manage Student Allowances. Process Flow. Process Flow. Flowchart: Manage Student Allowances. C4A-AL01: Allowance Application. Description:

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Integrated National Education Information System ( iNEIS TM )

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  1. Integrated National Education Information System (iNEISTM) C4A-AL Manage Student Allowances

  2. Process Flow

  3. Process Flow

  4. Flowchart: Manage Student Allowances

  5. C4A-AL01: Allowance Application • Description: • This function allows Student Welfare Officer (SWO) to create a new allowance application or review existing applications. • Granted Role: • Student Welfare Officer (SWO) • Menu Path: • Home > Student Financials > Student Allowances > Allowance Application

  6. How to use • Navigate via menu path: Home > Student Financials > Student Allowances > Allowance Application 2. Click Add a New Value tab 3. Enter Academic Institution value 4. Enter Student ID value 5. Select Allowance Type value 6. Click the Add button

  7. Add New Application Navigation: Home > Student Financials > Student Allowances > Allowance Application Note: Fill in ALL the required fields. Click on the ADD button.

  8. Student Details

  9. Family Details

  10. Fill in the rest of the fields

  11. Save the Allowance Application Clicking the ‘Save’ button will save the application page.

  12. Application is a Success Successful Application will be routed for approval. Unsuccessful Application will be automatically rejected and the reason will be posted in the Remarks field.

  13. Flowchart: Manage Student Allowances

  14. C4A-AL02: Allowance Application Approval :Principal of the School • Description: • This function allows the Approvers to approve or deny an allowance application. • Granted Role: • Principal of the School • Department of Schools (JSS) • Menu Path: • Home > Worklist

  15. How to use • Login as First Approver (Principal) • Navigate to Home > Worklist • Search for the required link to Allowance Application page • Click on the required link • First Approval – Approve Application • Application Statuswill be automatically changed to Pending Application Approval

  16. Navigate

  17. Search for Allowance Application Note: Look for Student ID and the Application ID

  18. Approver – Principal of the School Note: Principal Denies – Application will not be routed to second approver. Note: Principal Approves – Application will be routed to the second approver.

  19. Flowchart: Manage Student Allowances

  20. How to use – Department of Schools (JSS) • Login as Second Approver (Department of Schools - JSS) • Navigate to the screen via menu path • Search for the required link to Allowance Application page • Click on the required link • Enter the Approval Reference Number • Second Approval – Approve Application • Application Status: Approved

  21. Approver – Department of Schools (JSS) Note: Follow the same steps as the School Principal to get to this page (Allowance Application Page)

  22. Application Status: Approved

  23. Process Flow

  24. Flowchart: Disburse Allowance

  25. C4A-AL03: Calculate Disbursement Amount • Description: • This process selects all students who are eligible for allowance payment. For each student, the process calculates the allowance amount based on the student’s attendance. • Granted Role: • Student Welfare Officer • Menu Path: • Home > Student Financials > Student Allowances > Allowance Disbursement

  26. How to use • Navigate to the screen via menu path: Home > Student Financials > Student Allowances > Allowance Disbursement • Click on the Add New Value tab • Enter Run Control ID value • Click on the Add button • Direct to Disburse Allowance page

  27. Add a New Value Note: Enter any value in the Run Control ID field. Click on the ADD button. Navigation: Home > Student Financials > Student Allowances > Allowance Disbursement

  28. Calculate Disbursement Amount Process

  29. Process Scheduler Request

  30. Process Instance and Process Monitor

  31. Details Link

  32. View Log/Trace Link

  33. View Log/Trace Page

  34. Batch Number It is IMPORTANT that the Batch ID generated is remembered. It is to be used in the next processes.

  35. Flowchart: Disburse Allowance

  36. C4A-AL03: Allowance Disbursement Amount • Description: • This function allows Student Welfare Officer (SWO) to check the disbursement amount for each student selected in the Batch and send it for approval. • Granted Role: • Student Welfare Officer • Menu Path: • Home > Student Financials > Student Allowances > Allowance Disbursement Amount

  37. How to use • Navigate to the screen via menu path: Home > Student Financials > Student Allowances > Allowance Disbursement Amount • Find an Existing Value tab • Enter Batch ID value • Click on the Search button • Direct to Allowance Disbursement Amount page • Verify Information • Click on the Submit Button • Allowance Disbursement Amount will be routed for approval.

  38. Batch ID Navigation: Home > Student Financials > Student allowances > Allowance Disbursement Amount

  39. Submit Application

  40. Route for Approval

  41. Flowchart: Disburse Allowance

  42. C4A-AL04: Allowance Disbursement Approval:Principal of School • Description: • This function allows Principal to approve the Allowance amount to be disbursed. • Granted Role: • Principal of the School • Menu Path: • Home > Worklist

  43. How to use • Navigate to the screen via menu path • Search for the page link • Direct to Allowance Disbursement Approval page • Click on the Approve All button • Change the Approval Status to Denied if particular students do not meet criteria • Click on the Submit button

  44. Navigate

  45. Search for the page link Note: Look for the Group ID

  46. Allowance Disbursement Page

  47. Change Approval Status

  48. Submit

  49. Approved

  50. Flowchart: Disburse Allowance

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