Wimba Presenters Guide

1. Wimba Presenters Guide North Dakota University System 2009

2. Presenter Access • Navigate your web browser to: http://www.ndivnlc. wimba.com/ If you have not used Wimba before, click on Setup Wizard to ensure you have the necessary settings.

3. Presenter Access • Login in with the User Name and Password you were provided as a presenter.

4. Lobby • Once you have logged in, you will enter an area referred to as the “Lobby”. • Find the room you will use for your presentation. Using your mouse, left click on it.

5. Content Frame Presenter Console Media Bar Participant Area Text Chat Area

6. Presenter’s Console: Access Content • To access PowerPoint and other preloaded items such as polls, click on Default Content Folder box to select which content you want to view/present. • Click the to display the items. • Click the Go button to display the folder selected. • The allows you to preview your slide before viewing by clicking on it. • To advance slides, use the right and left arrow keys. • To import PowerPoint slide on the fly, click on the and follow instructions.

7. Presentation Console: e Board Click on eBoard and tools will be displayed at left. e- is similar to a white board allowing you to draw, write or add text.

8. e-Board Features Arrow: Click on arrow to change direction. Pencil: writing tool. Click on it, changes to a highlighter. Line: Click& hold where you want it to begin, drag it to end position, and release mouse Ellipse: click your mouse and drag until size you want, and release. You can adjust line thickness and color. Undo: erases last change Line Thickness – 3 choices T for Text: type by pressing T and then click where you want to begin. Select text color first. Color Palette: for drawing and text tools. Erase: removes all markings on e-Board Clear slide removes EVERYTHING from e-Board Import image or graphic, such as JPEG or GIF file Save what is displayed as a slide in the Content Folder. Screen Grab allows you to post a screen shot of your desktop Enable allows you to give control to a participant

9. Presenter’s Console: Display Web Page Step 1: Click on Web Step 2: A pop up box will appear. Fill in the URL and select how you wish to display Step 3: Click on “Show Web Page” Note: The participants will see the web site, however; they will NOT see the navigation movements made by the presenter. You will need to verbally clue participants on where to navigate on the web site.

10. Presenter’s Console: Application Share Application Share can be used for: • Sharing a document or another software program. Examples: Share a Word document or Excel spreadsheet • Demonstrating actions by the presenter or student of their desktop.

11. Application Share: How to … STEP 1: Click on “Share” in the presenter’s console • STEP 2: • Determine whose desktop you are sharing or whether you just want to provide Cursor Control. • Select where to display – current Content Frame or open a New Window • Click on Begin Sharing

12. Application Share: Content View If you selected to view in Content Frame, you have 3 options: Window: allows you to show one window on your desktop. Screen Area: preferred. You will be able to set the size of your viewing area. A draw box will appear – drag the lines around the area you wish to share. Full desktop: your entire desktop will be in view Select OK, when ready. TIPS: Have the document you wish to share open on your desktop before beginning App Share. Ask students if they can see the document.

13. Application Share: End Sharing STEP 1: Click on “Share” in the presenter’s console STEP 2: Click on Cancel

14. Accessing Breakout Rooms • Most Wimba rooms will have been created with at least 3 breakout rooms. • Click on Breakout Rooms, in the Presenters Console,

15. Breakout Rooms: Distribute Students • You can distribute students in the breakout rooms either AUTOMATICALLY or MANUALLY. • You can not archive in the breakout rooms. • As an instructor/presenter, you can move yourself from one room to another.

16. Breakout Rooms:Automatic Distribution • Click on Automatic • Select the number of breakout rooms you wish to use, this will automatically move the students. • Click on the MOVE button.

17. Breakout Rooms: Manual • Select MANUAL • Click on student’s name and drag them to the breakout room. • For a group of students – hold down CTRL key to select more than one. • To move them back to the Main Room, click on each name and drag them to the Main Room.

18. Breakout Rooms:Showing PowerPoint Step 1: In the Main Room under Presenter’s Console, select your PowerPoint Slides in the drop down box and click on Go. Step 2. Click on the Preview button for the slide you wish to show

19. Breakout Rooms:Showing PowerPoint (cont.) • Step 3: This box will pop up - which will allow you to Push Slide to which room you want. Select All Breakout Rooms or a specific breakout room. • Step 4: Click on Push Slide. This will move the slide to the selected room

20. Enabling E-Board for Students STEP 1: From the Presenter’s Console, click on e-Board so the tools on the left show. STEP 2:Click on ENABLE in the e-Board tools.

21. Enabling E-board for Students (cont.) • STEP 3: Click on name of individual to allow and click on Update OR if you want all students to have access, click Enable All. • Name or Names will then be displayed in the Enabled box.

22. Disable E-board for Students • To Disable – Click on Student’s name and click on Update OR if more than one student, click Disable All

23. Uploading PowerPoint on the Fly • It is recommended that you load PowerPoints prior to class as it will take time to load if doing it on the fly. • In the Presenter’s Console select the PowerPoint Upload icon

24. Uploading PowerPoint on the Fly • STEP 1: Click on Browse to locate the PowerPoint file on your computer. • STEP 2: Select where you wish to display the PowerPoint. E-board is recommended so you can annotate the slide. • STEP 3: Click on IMPORT

25. Archiving a Class/Session • STEP 1: Click on the START ARCHIVE in the Presenter’s Console. It will switch color from a black target to red. • STEP 2: A pop up box will ask if you wish to Archive. Click OK. An audio announcement: “Archiving is started” will follow. • The words “archiver” and “encorder_on” will appear in the People box, indicating it is working.

26. Archiving a Class/Session (cont.) • To Stop Archive, click on the Archive button. A pop up window will ask you to click OK. • A message prompt will follow stating “Archive has been stopped. The Archive is being saved. Archive is complete.” • The Archive button will return to a black color.

27. Accessing Archive • To make archives available to participants after the event, you will need to have Room Administrator Access to open the room. If you do, follow the steps in the next slides. • If you do not have Room Administrator access your Wimba Campus Contact will need to enable the archive.

28. Accessing the Archive – Step 1 • To open an archive, you will need to enter the Administrative section. • Go to: www.ndivnlc.wimba.com/admin • Login with your user name & password

29. Accessing Archives – Step 2 When you enter, you will be in the Room Management Section. Click on the Archives tab at the top to get to the archive section

30. Accessing the Archives – Step 3 To open the room – click on the Open/Close symbol by your archived event. To send out information to view archive to participants, click on the Invite symbol .

31. Accessing Archives – Final Step A pop window with the invitation will appear. Click on NEXT. This will send the information to e-mail. All you need to do is fill in the e-mail addresses of the participants and send it out. Make sure the Room ID is provided. If not, list it. This will allow participants access.