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Federal Program Monitoring Update

2012 Co-op Directors’ Conference Cindy Kazanis, Education Administrator Federal Program Monitoring Office September 20, 2012. Federal Program Monitoring Update. Training Objectives. Review 2011–12 Reviews Overview of 2012–13 Reviews Program Instrument Update Upcoming Activities

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Federal Program Monitoring Update

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  1. 2012 Co-op Directors’ Conference Cindy Kazanis, Education Administrator Federal Program Monitoring Office September 20, 2012 Federal Program Monitoring Update

  2. Training Objectives • Review 2011–12 Reviews • Overview of 2012–13 Reviews • Program Instrument Update • Upcoming Activities • FPM Support • Contact Information

  3. 2011–12 FPM Reviews • Cycle B (on-site): 59 Reviews • Cycle D (online): 60 Reviews • Direct Funded Charter Schools: 13 • County Offices of Education: 10

  4. 2011–12 Cycle B Frequency of Non-Compliant Items by Program Item

  5. 2011–12 Cycle D Frequency of Non-Compliant Items by Program Item

  6. A C

  7. 2012–13 Calendar March 2012 LEA selection including direct funded charters June 2012 Release common school sites and program names August 2012 LEA Trainings in Sacramento and Pomona September 2012 On-site reviews begin March 2012 Online reviews begin

  8. 2012–13 FPM Reviews • Cycle C (on-site): 61 Reviews • Cycle A (online): 64 Reviews • Direct Funded Charter Schools: 13 • County Offices of Education: 11

  9. 2012–13 Participating Programs • Before and After School Programs • Career and Technical Education • Child Development • Compensatory Education • Education Jobs Fund • Education Equity • English Learner • Fiscal Monitoring

  10. 2012–13 Participating Programs • HIV • Homeless Education • Improving Teacher Quality • Migrant Education • Neglected or Delinquent • Physical Education • Uniform Complaints Procedures

  11. Program InstrumentsChanges for 2012−13 • Labeling of documents • [r] Required • [s] Suggested • On-site and Online Instruments • Assembly Bill 9, “Safe Place to Learn Act” • Education Equity • Uniform Complaints Procedures

  12. 2012–13 Program Instruments Web pagehttp://www.cde.ca.gov/ta/cr/programinst201213.asp • http://www.cde.ca.gov/ta/cr/programinst201213.asp

  13. Review Schedulehttp://www.cde.ca.gov/ta/cr/

  14. On-site and Online Program Instruments

  15. Deadlines • LEA Upload Deadline • 30 calendar days before the first day of the review • LEA Additional Document Deadline • 5 p.m. on the day before last day of a review for Cycle C • noon on the day before last day of a review for Cycle A • LEAs not meeting upload deadlines risk having findings 17

  16. Document Review • CDE Program Reviewers will post comments in CAIS for each instrument item 15 calendar days before a review • LEA staff should be available during the 30 days prior to a review to respond to CAIS comments from program reviewers

  17. Sample Notification of Findings

  18. Upcoming Activities • November State Board of Education Meeting (items over 365 out of compliance) • Unresolved FPM Findings Report (items over 225 days) http://www.cde.ca.gov/ta/cr/#Instruments • CAIS Enhancements

  19. FPM Support • Regional Team Leaders http://www.cde.ca.gov/ta/cr/rtlassignments.asp • CDE Program Reviewers • CAIS County Office of Education Leads http://www.cde.ca.gov/ta/cr/caisleads.asp

  20. Contact Information Federal Program Monitoring Office 916-319-0935 fpmoffice@cde.ca.gov CDE Compliance Monitoring Web page http://www.cde.ca.gov/ta/cr/ CDE CAIS Web page http://www.cde.ca.gov/ta/ac/ca/index.asp 23 23

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