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Update on Categorical Program Monitoring

Co-op Directors September 22, 2010 H é ctor Rico, Director Categorical Compliance Division Patrick McMenamin, Administrator Categorical Program Monitoring Office Erin Carter, Web Producer/Administrator WestEd Interactive. Update on Categorical Program Monitoring. Purpose.

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Update on Categorical Program Monitoring

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  1. Co-op DirectorsSeptember 22, 2010Héctor Rico, DirectorCategorical Compliance DivisionPatrick McMenamin, AdministratorCategorical Program Monitoring OfficeErin Carter, Web Producer/AdministratorWestEd Interactive Update on Categorical Program Monitoring

  2. Purpose • Review Proposed Pilot of Redesigned 4x2 CPM Model for 2010-11 • Discuss next steps • Q & A

  3. Basic Facts • In February, 2009, Jack announced the suspension of all non-mandated on-site CPM visits for at least one year • He called for a “top-to-bottom” review of our compliance monitoring system in order to redesign the system to “focus the greatest attention on those schools that need the most assistance” • The SBE increased its focus on resolving non-compliant items • CPM reviews resumed January 2010 • Limited Scope • Pilot of risk-based LEA selection criteria • California Accountability & Improvement System (CAIS)

  4. CPM Redesign Objectives • Focus the greatest attention on schools that need the most assistance • Increase the use of technology to widen CDE’s statewide monitoring efforts through a combination of on-site and on-line reviews • Focus monitoring efforts on student achievement results • Mitigate findings (e.g. not utilizing a risk-based method for LEA selection; insufficient focus on fiscal issues; subrecipient monitoring) from audits & reviews of the CDE by the BSA and ED

  5. Key Change in CPM Model Previous Model Proposed 4x2 Model Year 1 On-site review Pool Year 2 Optional self-review and/or work on resolving outstanding issues Year 3 Online Review Pool Year 4 Optional self-review and/or work on resolving outstanding issues Year 1 Year 2 Year 3 Year 4 On-site review Pool As Needed: Follow-up reviews on-site

  6. Proposed Redesigned CPM 4x2 Model

  7. 2010-11 Selection Criteria • Four independent variables: three risk-based and one random sample • Of the LEAs selected each year for an on-site or online review, 90% will be selected if they fall under any of the following three independent risk variables; 10% will be selected via a random selection process • Tentative Risk Variables: • 1. Academic: Top Cycle A LEAs with • API (e.g. <800 in LEA or any subgroup) & • PI (e.g. ≥3 yrs) & • Title II (e.g. Level C) & • Title III (e.g. ≥4 yrs) Note: Proposed criteria subject to change

  8. 2010-11 Selection Criteria (cont’d) 2. Fiscal A: Top Cycle A LEAs in • School districts: • Per Pupil Allocation & Carryover % • County offices of education: • Total Allocation & Carryover % 3. Fiscal B: • Subset of the Top 20 Cycle A LEAs in Total Allocation • 5 LEAs to be selected, taking into consideration history of audit findings Note: Proposed criteria subject to change

  9. 2010-11 Selection Criteria : Funding Sources • Per Pupil Allocation & Total Allocation : • Title I Pt. A (Basic & Neglected) • Title I Pt. C (Migrant) • Title I Pt. D (Delinquent) • Title II (ITQ) • Title III (LEP & Immigrant) • Title X Pt. C (Homeless) • Career Technical Education • Economic Impact Aid • ARRA (Title 1 Pt. A&D, SFSF, & Homeless) • Ed Jobs Fund Note: Proposed sources subject to change

  10. 2010-11 Selection Criteria : Funding Sources (cont’d) • Carryover %: • Title I Pt. A • Title I Pt. D • Title II • Title III • EIA Note: Proposed sources subject to change

  11. Tentative 2010-11 Participating Programs or Instruments: • Adult Education (AE) • Before and After School Programs (BASP) (NCLB Title IV, Part B [21stCCLC]; [ASSETs]; & [ASES]) • Career Technical Education (CTE) • Child Development (CD) • Compensatory Education(CE) (NCLB Title I, Pt. A; & ARRA) (Former PI Instrument incorporated into CE Instrument) • Education Equity (EE) • Ed Jobs Fund(EJ) • English Learner(EL) (including NCLB Title III) • Fiscal Monitoring(FM)

  12. Tentative 2010-11 Participating Programs or Instruments (Cont’d): 10. HIV/AIDS Prevention (HIV) • Homeless Education (HE) (NCLB Title X, Pt. C; & ARRA) • Improving Teacher Quality (ITQ) (NCLB Title II, Pt.A) • Migrant Education(ME) (NCLB Title I, Pt. C) • Neglected or Delinquent(NorD)(NCLB Title I, Pt. D; & ARRA) • Physical Education (PE) • State Fiscal Stabilization Fund (SFSF) (ARRA) • Uniform Complaint Procedures (UCP)

  13. Next Steps • Cycle A LEAs selected for a 2010-11 CPM on-site review will receive notification • Cycle C LEAs selected for a 2010-11 CPM online review will receive notification subsequent to Cycle A LEAs being notified of their reviews • Cycle A & C LEAs selected for a 2010-11 CPM review will be notified a minimum of 45 days in advance of on-site review or online submission deadline

  14. Next Steps (cont’d) • Soon after LEA receives notification of on-site CPM review: • CDE team lead will contact LEA’s CPM coordinator to facilitate scheduling and other matters in preparation for the review • LEA will submit an “LEA General Information Form” to help the CDE team lead and LEA coordinator make decisions regarding scheduling and other matters • LEAs will receive CAIS training

  15. Next Steps (cont’d) • Information regarding training on program requirements/instruments is forthcoming • New Ed Job Fund (EJ) and Fiscal Monitoring (FM) instruments (Titles I Parts A&C, II, III, IV)

  16. Possible Timeline • Notification to LEAs selected for on-site reviews likely by early October • Training on CAIS and Program Instruments to begin shortly after notification • On-site reviews likely to begin early December • Notification of online reviews and submission deadlines TBD (most likely after the start of the new year 2011).

  17. Resources: CPM Team Leads 17

  18. Other Resources CPM Office: 916-319-0935 CPM website: www.cde.ca.gov/ta/cr/cc CDE/WestEd CAIS Support: caishelp@cde.ca.gov CPM Redesign input mailbox: cpmredesign@cde.ca.gov ARRA & Ed Jobs Act website: www.cde.ca.gov/ar 18

  19. Q & A CAIS 19

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