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Microsoft Word 2008

Microsoft Word 2008. Created by The Office of Media and Educational Technologies on: 07/2010. Maryland Technology Standards for School Administrators Standard 1: Leadership and Vision Standard 2: Teaching and Learning Maryland Teacher Technology Standards

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Microsoft Word 2008

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  1. Microsoft Word 2008 Created by The Office of Media and Educational Technologies on: 07/2010

  2. Maryland Technology Standards for School Administrators • Standard 1: Leadership and Vision • Standard 2: Teaching and Learning • Maryland Teacher Technology Standards • Standard 5: Integrating technology into curriculum and instruction • Maryland Technology Standards • Standard 3: Technology for Learning and Collaboration Objectives

  3. Agenda • What’s New Video • Menu Bars • Toolbars • Elements Gallery • Document Elements • Quick Tables • Charts • Smart Art Graphics • Word Art • Toolbox/Palettes • Citations • Object Palette • Layout • Notebook • Publishing How to: • Opening and Exploring a New Document • Page Setup • Headers and Footers • Format Painter • Formatting • Formatting Characters • Formatting Paragraphs • Line Spacing • Tabs • Previewing and Printing a Document • Saving Document • Converting .docx to .doc • Quick Keys • References

  4. Microsoft Video What’s New Video

  5. The Menu Bar located at the top of the screen contains commands that are listed in the pull down menus. • Things to be aware of: • If a command name appears dimmed (grayed), the command is not currently available. • If a ✔appears to the left of a command, the command is currently in effect. • To cancel a menu without choosing a command, simply move the pointer away from the menu and release the mouse button. • Many commands have short-cut key combinations that are listed to the right of the command in the menu. The COMMAND key is used in combination with the other keys to execute commands. For example, holding down the COMMAND key and pressing the S key simultaneously will save the file. Menu Bar

  6. Menu Bar - Menus

  7. Even More Menus

  8. Menus cont’d

  9. Toolbars Standard Select View>Toolbars - and choose the toolbars to add

  10. Toolbars cont’d Formatting Contacts Reviewing Tables and Borders

  11. Toolbars Cont’d background Auto Text drawing Database Movie Speech Adobe Acrobat PDFMaker 8 Forms

  12. Elements Gallery Select the Gallery button on the Toolbar New in 2008 the Elements Gallery offers tabs to enhance presentations.

  13. Templates for Cover Pages, Table of Contents, Header, Footer, Bibliographies Document Elements

  14. Add or delete rows/columns by going to the selecting the Insert Menu (and the formatting remains the same) or the Formatting Palette Quick Tables

  15. Charts • Select a Chart • A chart appears in the document & Chart in Microsoft Office (Excel) opens. • Any data manipulated on the chart automatically modifies the graph Chart Options opens in the Formatting Palette once a chart is created

  16. Create graphics and flow charts Change properties of color and number of elements SmartArt Graphics

  17. WordArt

  18. There are two ways to open the Toolbox/ Palette. • 1. View>Formatting Palette • 2. Click on the Toolbox Icon on the toolbar Toolbox/Palettes In the New Formatting Palette you can manage: Citations, Scrapbook, Reference tools, Compatibility Report, and Projects.

  19. Toolbox/Palettes

  20. In Word 2008 select the type of citation (MLA, APA, etc.). Go to the Formatting Palette and choose Citations. Select style and choose the + symbol to add a citation. Complete the citation information and it will be ready to use in the document. Citations

  21. Insert shapes, images, symbols, and photos. Object Palette

  22. Draft Web Layout Outline Print Layout Notebook Layout Publishing Layout >View: Layout default

  23. Notebook Layout Not new in 2008, but it has a some new tools to check out!

  24. Publishing Layout Make all kinds of cool publications.

  25. 1. >Word on the dock– Opens directly to a new blank page in Word. • 2. >Microsoft Project Gallery on the dock Opening a New Document

  26. Exploring a New Document Tab Stop – A position you set for placing and aligning text on a page. Click here to change the type of tab. Menu Bar Toolbars Horizontal Ruler – Use to view and set paragraph indents, tab stops, page margins, and column widths. View Buttons – Click to switch between Normal, Web Layout, Print Layout, and Outline views. Status Bar – Indicates page numbers, sections numbers, page totals, distance from top of line to insertion point, line where insertion point is located; distance, in number of characters, from the left margin to the insertion point. Click the arrows to navigate through the current document

  27. Option #1 - To setup margins, choose Format > Document. The default settings are as shown below. A gutter margin adds extra space to the side or top margin of a document you plan to bind. Be sure to apply the margin settings to the whole document. If you insert any breaks, you can set different margins for different parts of the document. Setting Up Pages - Margins Option #2 - Formatting Palette – Select Margins

  28. The default orientation is vertical or portrait To change to horizontal or landscape, go to File > Page Setup and select orientation Setting Up Pages - Orientation

  29. Headers and Footers can include text or graphics. Headers & Footers • To create a header or footer: • Go to View > Header and Footer • Click in the location of the header and footer • Type text

  30. More Headers & Footers * The Formatting Palette options only appears when viewing the Header and Footer.

  31. Use the Format Painter to copy formats (text, style, font size) from one location to another. Select the area that has the formatting you want to copy. Click the Format Painter, and then select the text to be formatted. Double Click the Format Painter to change multiple formats. Format Painter

  32. Formatting Formatting can be done using the Format Menu, Formatting Toolbar or the Formatting Palette.

  33. Use the Format Menu command, the toolbars, or the Formatting Palette to make changes in your text. • Fonts – a design of a set of characters or typeface • Size – measured in pixels. • Character Style - • Bold – printed darker • Italic - slanted and used for emphasis. Sometimes used for headings • Underline – used for emphasis. • There are many options for making formatting changes! Formatting Characters

  34. Left Aligned: Word enables you to create, edit, format, and save the various kinds of documents you need for classroom and professional use with ease. To help your students create professional looking documents, such as journal articles, newsletters, and term papers, Word offers a selection of templates in the Project Gallery. Centered: Word enables you to create, edit, format, and save the various kinds of documents you need for classroom and professional use with ease. To help your students create professional looking documents, such as journal articles, newsletters, and term papers, Word offers a selection of templates in the Project Gallery. Right Aligned: Word enables you to create, edit, format, and save the various kinds of documents you need for classroom and professional use with ease. To help your students create professional looking documents, such as journal articles, newsletters, and term papers, Word offers a selection of templates in the Project Gallery. Justified: Word enables you to create, edit, format, and save the various kinds of documents you need for classroom and professional use with ease. To help your students create professional looking documents, such as journal articles, newsletters, and term papers, Word offers a selection of templates in the Project Gallery. Formatting Paragraphs Paragraph Alignment Alignment of text refers to its position relative to the sides of the pages. A paragraph can be left aligned, centered, right aligned, or justified.

  35. Use >Format>Paragraph on the Menu Bar, the Formatting Toolbar, or the Formatting Palette to make changes in your paragraphs. • The changes you can make include alignment and line spacing. Formatting Paragraphs

  36. Line Spacing • Option 1: • >Format>Paragraph • Select Line Spacing Option Option 2: >Formatting Palette >Alignment and Spacing>Line Spacing

  37. Tabs Select Tab Icon in top left of the horizontal ruler (✓ Ruler in View Menu) Select tab type Click on the ruler to place the tab.

  38. Tabs Precise >Format>Tabs • In the Tab Menu: • Clear all tabs • Set alignment • Set tab exact location

  39. Previewing Documents View print preview full screen View Multiple pages View rulers Print Preview Toolbar Shrink to fit Magnify View one page at a time

  40. Printing Documents

  41. Save Save as Convert to PDF Saving Documents * Important not all Word formats compatible without a file convertor

  42. Save >File>Save • From dialog box: • Preview document • Change page setup • Convert to PDF • Choose printer * Important not all Word formats compatible without a file convertor

  43. Save As 3. Select Format that you want to save as 1.>File>Save As 2.Select Where you want your document saved 4. Select Save * Important not all Word formats compatible without a file convertor

  44. Save as a PDF Option 1: >File>Print Select PDF Menu Select option Name document Select Where you want the document saved Select Save Option 2: 1.>Automator>Sample Automator>Save as a PDF file while preserving page orientation Automator

  45. Converting .docx to .doc >File>Save As 2. Format>Word 97-2004 Document (.doc) 3. Select Save

  46. Quick Keys Command + A Select all contents of the page.Command + B Bold highlighted selection.Command + C Copy selected text.Command + X Cut selected text.Command + P Open the print window.Command + F Open find box.Command + I Italic highlighted selection.Command + K Insert link.Command + U Underline highlighted selection.Command + V Paste.Command + Y Redo the last action performed.Command + Z Undo last action.Command + L Aligns the line or selected text to the left of the screen.Command + E Aligns the line or selected text to the center of the screen.Command + R Aligns the line or selected text to the right of the screen.Command + M Indent the paragraph.Command + Shift + F Change the font.Command + Shift + > Increase selected font +1pts up to 12pt and then increases font +2pts.Command + ] Increase selected font +1pts.Command + Shift + < Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt.Command + [ Decrease selected font -1pts.Command + Shift + * View or hide non printing characters.Command + <left arrow> Moves one word to the left.Alt + Shift + T Insert the current time. Command + <right arrow> Moves one word to the right.Command + <up arrow> Moves to the beginning of the line or paragraph.Command + <down arrow> Moves to the end of the paragraph.Command + Del Deletes word to right of cursor.Command + Backspace Deletes word to left of cursor.Command + End Moves the cursor to the end of the document.Command + Home Moves the cursor to the beginning of the document.Command + Spacebar Reset highlighted text to the default font.Command + 1 Single-space lines.Command + 2 Double-space lines.Command + 5 1.5-line spacing.Command + Alt + 1 Changes text to heading 1.Command + Alt + 2 Changes text to heading 2.Command + Alt + 3 Changes text to heading 3.Command + F1 Open the Task Pane.F1 Open Help.Alt + Command + F2 Open new document.Command + F2 Display the print preview.Shift + F3 Change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.Shift + Insert Paste.F4 Repeat the last action performed (Word 2000+)F5 Open the find, replace, and go to window in Microsoft Word.Command + Shift + F6 Opens to another open Microsoft Word document.F7 Spell and grammar check selected text and/or document.Shift + F7 Runs a Thesaurus check on the word highlighted.F12 Save as.Shift + F12 Save.Command + Shift + F12 Prints the document.Alt + Shift + D Insert the current date. Source http://forums.techarena.in/tips-tweaks/1108349.htm

  47. References

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