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A Short History of Limited-Distribution Documents in the Dept. of Energy

A Short History of Limited-Distribution Documents in the Dept. of Energy. 2006 STI Program Meeting Chicago, Illinois April 2006. What Qualifies Me to Give this Talk. Have been the Technical Information Officer for ORNL for 14 years Was in Publications Management at ANL for five years

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A Short History of Limited-Distribution Documents in the Dept. of Energy

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  1. A Short History of Limited-Distribution Documents in the Dept. of Energy 2006 STI Program Meeting Chicago, Illinois April 2006

  2. What Qualifies Me to Give this Talk • Have been the Technical Information Officer for ORNL for 14 years • Was in Publications Management at ANL for five years • Have been the ORNL Classification Officer for the past eight years

  3. From 1993 until 2001, what word best describes sensitive unclassified information? • From the newsletter NCMS Viewpoints, Vol. 1, 1993, the term used was “pure chaos” • From the 2001 DOE Classification Officers Meeting, the term used was “chaos”

  4. “DOE Order” out of Chaos • In April of 2003, DOE issued a trio of directives on Official Use Only information: an Order, a Manual, and a Guide • Implementation of the OUO Program was fairly simple, as there were no requirements for training and oversight

  5. What Does Implementation of the OUO Program Look Like? • Following the Manual and Guide, slot your known categories into the proper exemption number • Create OUO training and offer it to interested parties • Limit the number of persons making an OUO determination • Keep saying “May contain” over and over

  6. Be Able to Describe Your OUO Program in 5 Minutes or Less • As one of the principal GAO interviewees, it was helpful to be able to say the following things: • Yes, we have an OUO Program • Yes, we understand the Order and Manual and we know whom to ask for clarification • Most OUO markings are applied by three persons, not 3000 persons

  7. Remember the “keystone” concepts • The FOIA is the law of the land, and we are a nation of laws • The “right to know” vs “need to know” debate is long-standing and is critically important to the Executive Branch, Congress, journalists, and citizens in general • Have a plan to try to get it right. Somebody is probably going to ask.

  8. Future concerns and actions • Current guidance says “should encrypt” vs “must encrypt” to allow sites to do their own risk assessment. Watch for changes in the OUO Order and Manual • Training and oversight may easily prove to be “resource gobblers,” so it will help to form contingency plans sooner than later

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