New Community Athletic Stadium

1. New Community Athletic Stadium Opening at Heslington West September 2014

2. Reasons for Change (why we are moving) • Part of the new community stadium project • A once only opportunity to use private sector monies to deliver brilliant new facilities in York • City of York AC has had no security or guarantee of access to facilities at Huntington Stadium for a number of years. We could go out of existence without a move • Recognition that community athletic facilities in York are not to the standard expected and upgrade is unaffordable • Recognition that community athletics is an integral part of the York’s sporting fabric • After extensive option appraisal York University was the only feasible location for such a large site

3. Where are we going? • Heslington West (not the new sports village) • Near Fulford, next to the older sports complex • Why not the SV? Key issues • Affordability and drainage issues • Space is at a premium • Parking is limited • It became clear that a brand new facility at Heslington West would provide a much better hub for community athletics

5. Advantages of Heslington West • A visible base for community athletics in York • Deliverable in budget and can be completed quicker • More surrounding space for facilities • Dedicated throws area during athletics season • Improved H&S • Brilliant opportunities for training such as road runs/cross country and for other activities outside the immediate track area • Good parking provision • Good transport & cycle access

6. The Detail • Firstly, why City of York AC has been an influential partner in the community stadium project; • Vision • Inclusivity • Community work and aspirations • Willingness to work constructively and in partnership • Clubmark • Numbers

7. The Detail • 25 Year agreement that City of York AC will be the community partner and the main user of the facility • 5 year agreement of funding support from City of York Council for inclusivity/community actions • Affordable rental of a brand new facility, with options to flex hire upwards/downwards • Ensures sustainability of ‘our’ club for at least 5 years and existence of a community club for 25 years and in all probability longer

8. The Detail • County standard athletics facility • 500 seat covered spectator stand • Covered time-keepers seats • Photo finish equipment • PA system • Enclosed by secure perimeter fencing • Separate pavilion • 2 LJ pits, 2 SP areas • Throws area marked out permanently during ‘season’. • Ample car parking • Other leisure facilities & costa coffee

9. The Detail • What access are we getting? • 10 hours a week, between 6pm and 9pm • 5 nights a week (mon-fri) • 10 competition days a year • Throws area marked out & secured from 1st March to mid October • Pavillion – for community athletics – with toilets, disabled changing, office, kitchen, function room and storage • Opportunity to mark out 10K course, use low moor for XC, use cycle path network. (gentle) Hill training nearby

10. The Memorandum Of Understanding • OBJECTIVES AND KEY PRINCIPLES • The Intentions of the Parties • To build a new county standard athletics facility at the University West Heslington campus for the people of York by September 2014, subject to planning approval. All new facilities to be managed, operated and maintained by the University. It is intended that this facility remain sustainable beyond the 25 year agreement and will be the centre for community athletics for many future generations of York athletes. • The facilities will be built for the benefit of everyone in York, and to host local and regional competitions. The partners will work together, using the project as a platform, to develop athletics and healthy lifestyles for the community. The facility and supporting infrastructure will also enable gifted and talented athletes, of all abilities, to maximize their potential. • The new athletics facility will be the home of City of York Athletic Club, with internal and external signage on the pavilion to reflect this. The Athletics Club House will provide the club with an area for dedicated club notice boards and trophy cabinets to celebrate athletics. A private office for the athletics club will also be provided in the pavilion.

11. The Memorandum Of Understanding • The partners are committed to working together to develop dedicated and improved training facilities which maximizes the benefits for all ages and community programmes. For example, to identify an additional grass training area for U11 outside the main stadium area, cross county (10k) circuit and practice throws area. • The partners recognise the need for the athletics club to train indoors during the winter months (especially juniors and the disability group) and will seek to offer this space if it becomes available in the sports hall adjacent for an additional fee to be agreed. • To enable the athletics club to thrive so they can support the development of athletics in the city. • The above objectives will be underpinned by individual ‘Heads of Agreements’ and ‘Hire agreements’ representing the position for each of the parties based on those shared principles.

12. Questions • Far too much detail for slides – so fire away!!