New Athletic Director Workshop

1. New Athletic Director Workshop FHSAA Compliance Seminar 2014 Ronald Reagan Senior High School

2. Athletic Director Job Responsibilities • Possesses a thorough knowledge of all School Board policies and athletic regulations approved by District/School and is responsible for their implementation • Administers all school district interscholastic policies and procedures as well as the By-laws and Policies of the FHSAA, interpreting them for staff where applicable • Attends all required meetings and FHSAA mandatory district planning meetings

3. AD – Job Responsibilities • Attends home athletic contests and/or arranges for proper supervision and event management • Coordinates attendance of administrative personnel at all home athletic contests • Presents recommendations for changes in athletic policies and procedures to the school-site principal • Develops all interscholastic contest schedules and submits to FHSAA/C2C and Officials • Issues and maintains a record of all contest contracts

4. AD – Job Responsibilities • Acts as a tournament manager for all conference and tournament playoff activities assigned to the school • Cancels, postpones and reschedules contracted contests, officials, and transportation due to inclement weather or other hazardous conditions • Ensures that a permanent file of medical examinations, insurance forms, records, parental consent forms, insurance payments, and emergency contact information is maintained for seven (7) years • Provides rosters of eligible/qualified student-athletes to head coaches

5. AD – Job Responsibilities • Determines eligibility for all FHSAA Non-traditional Students • Determines scholastic eligibility of all candidates for athletic teams and certifies their eligibility in accordance with FHSAA • Works with the athletic business manager and head coaches to develop the annual athletic budget • Assumes responsibility for game management at all home interscholastic contests on and off campus • Monitors the athletic program to ensure compliance with Title IX and the FloridaEquity Act • Prepares appeals to the FHSAA Section Appeals Committee • Seeks ways to support and finance the athletic program

6. Rules and Regulations (Where to find answers) • FHSAA Website • By-laws of the FHSAA • FHSAA Eligibility and Compliance Webpage • Webinars - previous and new • Mentorship from the FIAAA • FHSAA Officials Guidebook • School Board Rules • School Polices • National Federation of High School Sports Rules Books • Peer Athletic Directors

7. Sports/Game Schedules • What sports does my school offer? • Where are the schedules for 2014-2015? • Are my schedules in C2C? • Do I have a password for C2C • Does my officials association or other entity require membership in a scheduling program? • How do I get officials? • How do I pay officials? • Do I have to use “those” officials?

8. FHSAA Districts • Is my school in a FHSAA District? • If so, what District and how do I know? • FHSAA Website: sports and then assignments • Not all teams are in the same Classification or District • Am I a District Leader? • How do I find out information about my District Tournaments?

9. FHSAA Eligibility Requirements • Set up a system for checking academic eligibility and collecting forms • EL02 – Physical Form • EL03 – Consent and Release • EL3CH – Consent and Release – Concussion • EL06 – School Transfer • EL07 – Home School • EL10 – Request for Eligibility Ruling • EL11 – Section Appeals

10. Eligibility Requirements • Age verification • Academic verification • Practice verification – Acclimatization • C2C • Athlete Eligibility • Team Rosters • Sports Schedules • State Entry List • Other paperwork to be sent to the FHSAA

11. Athletic Personnel - Coaches • Hiring of Coaches – School Board or School Policy • Instructional/Teacher Coaches • Non-Instructional Coaches • Volunteer Coaches • Certification of Coaches • District Certification • FL DOE Athletic Coaching Certification • Jessica Lunsford Clearance • What happens when a volunteer coach or non-certified coach gets ejected?

12. Time Management • FHSAA Deadlines • Calendar – Paper vs Electronic • Game and Officials Deadlines • Meetings • District Planning • District Scheduling • Email – Do you manage your email or does your email manage you? • Text - Is text your only form of communication?

13. Time Management - Continued • Before You Leave Home Daily • Check Weather Forecast • Check Traffic • Quick Glance at Email and Text • Why? Ejections and other issues that could surprise your principal • Wardrobe – Do you have clothing for all different types of events and weather you could experience daily? • Electronic Devices • Phone and charger • Tablet and charger • Lap Top and charger • Now you are ready to leave home and start your day!

14. Time Management - Continued • Office Responsibilities • Email – What is your system of communication? • Possible voice mail • Update the daily schedule • FHSAA / C2C deadlines and submissions • Home Events • Facilities • Event Staff • Weather • Away Events • Transportation • Release, class coverage • First aid and hydration equipment

15. Communications • Administration • Coaches • Parents • Athletes • Community • Media • Social Media • Facebook, Twitter, Text, Chat, Instagram

16. Equity for All • Not just Gender Equity • Coaching staff equity • Athletic Trainer availability equity • Equipment Equity • Uniform Equity • Fund-Raising Equity • Facility Equity • Practice Time Equity • Game Time Equity • Game coverage and attendance by athletic and administrative staff equity • Equity is more than numbers.

17. Traits of a Good AD • Reads email, Returns important emails • Answers phone • Owns issues • Knows the weather • Knows their school’s schedules • Plans • Has a “To Do” List - with nothing checked off • Asks questions • Is a good listener

18. New AD Workshop • Good luck • Have a successful year • Remember, it takes 3 years to learn the AD job, you are in year 1 • Call • Ask • Call another AD for second opinion • Ask again