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Proposal Training

Learn the basics, types, and terms for successful grant proposal writing. Understand key elements such as F&A costs, submission processes, internal documents required, and special considerations. Get insights on calculating person months and handling special items of interest. Discover tips and tricks for FastLane and Grants.gov platforms. Utilize resources for managing proposal types and engaging pre-award staff support. For any queries, seek assistance from the experts.

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Proposal Training

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  1. Proposal Training Proposal Basics, Tips & Tricks June 29, 2009

  2. Proposal Basics

  3. Proposal Types • New • Renewal • Continuation • Revision • Resubmission • Preliminary

  4. Common Pre-Award Terms • Facilities & Administrative Costs (F&A) • Indirect Costs (IDC) • Direct Costs • Request for Proposal (RFP) • Program Announcement (PA) • Solicitation

  5. Required Internal Documents • Proposal Submission Form (PSF) • Sponsor vs. Prime Sponsor • Notice of Opportunity • Funding Opportunity Number • Credit Split • Yes/No Questions • Special Review • Others Tab

  6. Required Internal Documents • PSF • Academic Approvals • Coeus budget pages • Form 32 (if applicable) • Authorization from subcontractors (if applicable) • Final technical documents submitted to sponsor

  7. Special Items of Interest • Non-faculty PI • Cost Share Commitments • Subcontractors and/or Consultants • International Sponsors • Foreign Travel • Conflict of Interest • Subcontracting Plans • F&A waivers • Proposal Notifications

  8. Person Months How do you calculate person months? Conversion of percentage of effort to person months is straight-forward. To calculate person months, multiply the percentage of your effort associated with the project times the number of months of your appointment. For example: 25% of a 9 month academic year appointment equals 2.25 (AY) person months (9 x .25= 2.25) 10% of a 12 month calendar appointment equals 1.2 (CY) person months (12 x .10 = 1.2) 35% of a 3 month summer term appointment equals 1.05 (SM) person months (3 x .35= 1.05) Another example: • If the regular pay schedule of an institution is a 9 month academic year and the PI will devote 9 months at 30% time/effort and 3 months summer term at 30% time/effort to the project, then 2.7 academic months and .9 summer months should be listed in the academic and summer term blocks of the application (9 x 30% = 2.7 person months; 3 x 30%= .9)

  9. Grad Fee Remits & Insurance • Where to place costs within sponsor budget • Fee remissions are NOT the equivalent of tuition • Remits & Insurance for partial grad effort

  10. Questions on the basics?

  11. FASTLANE

  12. FastLane Tips & Tricks • Proposal ID & PIN • Releasing to SRO • Budgeting correctly within Fastlane • Adding Co-PIs • Adding Senior Personnel • Biosketch • Current & Pending • NSF person month rule

  13. Grants.gov

  14. Getting Started • www.grants.gov • Finding the Adobe package • Version Control • Downloading an expired package • Completing the Adobe package • University Information: http://www.purdue.edu/sps/proposals/universityinfo.html

  15. Grants.gov Tips & Tricks • Correct version of Adobe • Attachments – pdf unless otherwise stated in the guidelines • Naming convention of attachments • Save often • Deciding which budget to use (NIH only) • Emailing to Pre-Award

  16. Top 5 Errors – Grants.gov • Missing Attachments/Attachments not in correct format. • Invalid/Inconsistent/Missing Data • Application business requirements not met • Budget miscalculations • e-RA Commons user profile errors

  17. Additional Tips & Tricks • Coeus Tips & Tricks: http://www.purdue.edu/coeus/guide/modules/propdev/tips/ • coeushelp@purdue.edu • Proposal Types: http://www.purdue.edu/coeus/guide/modules/propdev/coredata/main/proposaltypes.html • Utilize your Pre-Award staff. We are here to support YOU!

  18. Questions?

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