Piloting an E-Journals Preservation Registry Service (PEPRS)

1. Piloting an E-Journals Preservation Registry Service (PEPRS) EDINA & ISSN-IC as partners in a JISC-funded project Peter Burnhill Director, EDINA Fred Guy Project Manager, EDINA University of Edinburgh

2. Overview • Brief Introductions • Project Partners, UK Context • Background to Project • Scoping Study • UK project but international problem • Summary of the PEPRS Project • About the Archiving Agencies • System Architecture • Project progress: Data Fields etc • And some open issues • Next steps

3. 1. Brief Introductions

4. About the partners EDINA (UK national academic data centre) University of Edinburgh, Scotland & ISSN IC (International Standard Serial Number International Centre) Paris, France (Centre International de l’ISSN)

5. EDINBURGH, SCOTLAND EDINBURGH, SCOTLAND, UK EEDINBURGH, SCOTLAND, UK

6. UNIVERSITY OF EDINBURGH. Founded 1582 UNIVERSITY of EDINBURGH. Founded 1582.

7. PARIS & ISSN International Centre ISSN International Centre, Paris, France

10. Location of ISSN National Centres

13. Joint Information Systems Committee • Nominally part of the Higher Education Funding Council for England JISC disposes of funding from all the government agencies responsible for higher and further education in the UK (‘to provide world-class leadership in the innovative use of ICT to support education and research’). • JISC manages and funds more than 200 projects within 15 programmes. Outputs and lessons are made available to the HE and FE community. • JISC also supports 50 Services that provide expertise, advice, guidance and resources to address the needs of all users in HE and FE. • The three largest services are JANET(UK) - which oversees networking - and two national academic data centres, EDINA and Mimas, based respectively at the Universities of Edinburgh and Manchester

14. Project Team • Peter Burnhill (EDINA; Co-Director) • Pierre Godefroy (ISSN IC) • Fred Guy (EDINA; Project Manager) • Morag Macgregor (EDINA) • Françoise Pelle (ISSN IC; Co-Director) • Christine Rees (EDINA) • Adam Rusbridge (EDINA)

15. 2. Background to Project

16. So What’s the Problem with E-journals? • 96.1% of Science journals are online • 86.5% of Arts and Humanities are online • 2006-2007 – 102,000,000 downloads • Up 21% from previous year • 17% usage is at the weekend Source. E-journals: their use, value and impact. Research Information Network. UK April 2009.

17. There are now lots of E-Journals and E-Serials

18. Why Worry About Digital Preservation? • Worries that all that is now digital may not always be available, for a variety of reasons. • Publishers ceases publication with no transfer • Publisher goes out of business with no transfer • Publisher taken over

19. Why a Preservation Registry? • Many schemes emerging to meet challenge • But who is doing what? • How can libraries & policy-makers assess which e-journals are being archived, by what methods, and under what terms of access? • JISC commissioned a scoping study for an e-journals preservation registry • the idea had been mentioned in the literature

20. Scoping Study for a Registry

21. Scoping Study Report Precedes PEPRS • Rightscom / Loughborough University, 2007 • Confirmed expressed need among libraries and policy makers • Warned of potential burden on digital preservation agencies • Recommended: • an e-journals preservation registry should be built • UK Union Catalogue of Serials (SUNCAT) or SHERPA (Open Access) get involved • SUNCAT is hosted and managed at EDINA

22. 3. Summary view of PEPRS Project

23. Piloting … PEPRS Project: Funded by JISC, • over two years, starting August 2008. • review after 18 months into prospect for move into service Partners: EDINA and ISSN International Centre (Paris) • Support of Governing Body and Directors of ISSN Network Purpose: Scope, develop & test a registry service • Establish and test an Information Architecture • Seek consensus across stakeholders • Technical & financial sustainability

24. E-Journals PEPRS Scope: Journal and other serial content in digital format • Focus on those serials with the ISSN identifier • If its worth saving, it should have an ISSN Multi-level: article is the information object of desire • Focus on Journal Title-level • Issued Content, ie Volumes (Year), Articles International: • Matters for the UK • But matters to all countries • Cannot be resolved in (national) isolation

25. Preservation PEPRS Scope: digital preservation agencies for journal content Multi-level: • 3rd Party organisations (eg CLOCKSS & Portico; PubMed) • National Libraries (eg BL (UK), KB (Netherlands) some with legal deposit • Libraries and library consortia (eg UK LOCKSS Alliance) International: • Action taken in and for the UK • Cannot be resolved in (national) isolation

26. Registry PEPRS Scope: what is being done by digital preservation agencies for e-journals Multi-level: • Who can register, who decides who… • What should be registered • Intention, ingest pending (agreed), ingest in progress, ingest completion. • Self-statement of methods, using comparable vocabulary etc International: • Action taken in and for the UK • Cannot be resolved in (national) isolation

27. Service PEPRS Scope: delivering value for various use communities Multi-use communities: • Librarians • Policy makers and funders • Digital preservation agencies • Publishers • Subscription Agents • etc International: • Action taken in and for the UK • Cannot be resolved in (national) isolation

28. 4. About the Archiving Agencies

29. 5. Digital Preservation Agencies in the Pilot * Two 3rd Party Organisations • CLOCKSS • Portico * Two National Libraries (c.f. legal deposit) • British Library (BL)British Library e-Journal Digital Archive • Koninklijke Bibliotheek (KB e-Depot)KB, National Library of the Netherlands * One library cooperative • UK LOCKSS Alliance

33. Legal Deposit • Works well with print via legislation and national libraries. • Countries with legislation enacted (or ‘in train’) for e-materials include: Canada, Denmark, Finland, France, Germany, Iceland, New Zealand, Norway, South Africa, Sweden, UK • But, not all countries (notably USA) and in UK the legislation supports voluntary deposit, with restrictions of mode of access

36. 5. System Architecture

37. Piloting an E-journals Preservation Registry Service (PEPRS) JISC-funded project, EDINA & ISSN-IC as partners E-J Preservation Registry Service E-Journal Preservation Registry METADATAon preservation actions METADATAon extant e-journals

38. Piloting anE-journalsPreservationRegistryService E-J Preservation Registry Service E-Journal Preservation Registry METADATAon preservation action (b) • KEY DATA: (a) • Serial Title-level • Title+ISSN; Pub.; related • Extent issued in digital? (a) METADATAon extant e-journals • KEY DATA: (b) • Agency Status • Serial Title-level, ISSN? • Policies eg on access • Extent preserved Data dependency

39. Piloting anE-journalsPreservationRegistryService SERVICES: user requirements (c) E-J Preservation Registry Service E-Journal Preservation Registry METADATAon preservation action (b) (a) METADATAon extant e-journals

40. Piloting anE-journalsPreservationRegistryService E-J Preservation Registry Service E-Journal Preservation Registry METADATAon preservation action (b) (a) METADATAon extant e-journals Data dependency ISSN Register

41. Piloting anE-journalsPreservationRegistryService E-J Preservation Registry Service E-Journal Preservation Registry METADATAon preservation action (b) (a) Digital Preservation Agenciese.g. CLOCKSS, Portico; BL, KB; UK LOCKSS Alliance etc. METADATAon extant e-journals Data dependency ISSN Register

42. Abstract Data Model: Figure 1 in reference paper in Serials, March 2009 SERVICES: user requirements E-J Preservation Registry Service Piloting anE-journalsPreservationRegistryService E-Journal Preservation Registry METADATAon preservation action (b) (a) Digital Preservation Agenciese.g. CLOCKSS, Portico; BL, KB; UK LOCKSS Alliance etc. METADATAon extant e-journals Data dependency ISSN Register

43. 6. Project Progress: Data Fields etc

44. Adapt Data Model for the Project Purpose: (1) obtain subsets of data from ISSN Register and from Preservation Agencies; (2) set up secure system for project purposes; (3) develop demonstrator Pilot of E-J Preserv Registry Service Project E-Journal Preservation Registry Preservation action metadata Piloting anE-journalsPreservationRegistryService E-J metadata Digital Preservation Agenciese.g. CLOCKSS, Portico; BL, KB; UK LOCKSS Alliance etc. ISSN Register

45. ISSN MARC 21 fields

46. Possible Agency fields

47. Thoughts and action .. Still early days: • Use E-Journals Register, sourced from ISSN Register • Over 66,000 e-serials now have ISSN • Need to agree what users want to know • descriptors of digital preservation policy & practices • Use network interoperability (to search or to harvest) • for up-to-date, reliable information held by preservation agencies on and statements about policies and coverage • ‘Titles’ is easy, but ‘Holdings’ is difficult! • role for DOI and Onix for Serials? • Ensure that e-journals you care about get an ISSN identifier! • The Directory of Open Access Journals (DOAJ) requires it

48. Questions, Questions, Questions …. • What to do about e-serial content that is being preserved where the ISSN has not been assigned? • How/whether to include print journals with content that are digitised retrospectively? • some of which may have a print ISSN but many will not • How to collect, record and display ‘holdings’ information? • The extent preserved: years?, issues? Articles??? • Does this have to be an international registry, and will that scale? • If attention is switching from preservation to post-cancellation access, should PEPRS try to adapt? • But that is for a national registry, not an international one

49. 7. Next Steps

50. ISSN-IC looking at assignment workflow • As part of PEPRS project, ISSN-IC will draft a workflow. An example mights be: • Discover ‘new’ (unassigned) e-serial from a digital preservation agency • Establish ISSN eligibility and ISSN jurisdiction for that publication • Temporary use of identifier local to PEPRS • ISSN-IC work with National ISSN Centre • according to pre-agreed schedule • E-serial becomes included in ISSN Register • Metadata and ‘pointer’ in e-journals preservations registry service updated • Happiness!