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Preservation of e-journals at the Koninklijke Bibliotheek Hilde van Wijngaarden

Preservation of e-journals at the Koninklijke Bibliotheek Hilde van Wijngaarden Digital Preservation Officer Koninklijke Bibliotheek/ National Library of the Netherlands www.kb.nl/e-depot. Preservation of e-journals. Overview Deposit of electronic publications at the KB

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Preservation of e-journals at the Koninklijke Bibliotheek Hilde van Wijngaarden

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  1. Preservation of e-journals at the Koninklijke Bibliotheek Hilde van Wijngaarden Digital Preservation Officer Koninklijke Bibliotheek/ National Library of the Netherlands www.kb.nl/e-depot

  2. Preservation of e-journals Overview • Deposit of electronic publications at the KB • The e-Depot as a digital archive for international e-journals • Current status of the e-Depot • The e-Depot: how does it work? • Access policy • Plans for the future

  3. Preservation of e-journals Deposit of electronic publications at the KB • In the Netherlands, there is no formal deposit law • Publications deposited voluntarily • Agreements with publishers • While building the e-Depot, the agreement with Elsevier was renewed • New agreement: deposit of e-journals no longer restricted to Dutch imprint • Elsevier: wanted a ‘safe place’ for their digital publications • KB: place of imprint not relevant for digital publications • Kluwer signed the same kind of agreement • Next step: deposit by international publishers

  4. Preservation of e-journals The e-Depot as a digital archive for international e-journals • Agreements with individual publishers • Publishers do not pay us, we do not pay them • The KB promises to: • Do everything possible to keep the publications accessible • Maintain the integrity of the publications’ content • Commit itself to the long-term storage and maintenance • Honor access policy as agreed upon with the publisher • The publisher promises to: • Deliver their e-journals with metadata • Discuss preferred metadata and formats

  5. Preservation of e-journals Current status of the e-Depot • Agreements signed with Elsevier Science, Kluwer Academic, BioMed Central and Blackwell • New agreements in negotiation • Operational since March 2003 • With Elsevier e-pubs, it processes 40,000 articles per day • Currently over 2 million articles stored • Scalable up to 200 TB (and even more…)

  6. Preservation of e-journals The e-Depot: How does it work? • On-line publications: • Delivery through FTP or tapes • Registration, CRC Check • Metadata conversion • Metadata stored in the central catalogue • Storage in e-Depot, together with technical metadata • Off-line publications (installables): • Installation on Reference Workstation • Manual cataloguing • Installation of entire image in e-Depot

  7. The e-DepotErik Oltmans Preservation of e-journals Publisher Catalogue Post office Content (PSP’s) Batch Builder e-Depot BER Metadata (NBN) Metadata Content I A A Client

  8. Preservation of e-journals Access policy • Access discussed with publisher • On-site access only for Elsevier and Kluwer journals • Open access for BioMed Central • Delivery for Inter Library Loan on paper (fax or print) • Back-up facility in case of emergency

  9. Implicit question Explicit question USER Access Policy What do you want to acces? Open Archive NBNs Restricted CATALOGUE with URL On-site IP check Remote Trusted LDAP Identification Unknown “Please visit the KB in Den Haag” Where are you? Who are you?

  10. Preservation of e-journals Plans for the future (1): Technical: • Generic procedure for loading (configurable post office) • Integration with LTP modules • Providing permanent access through R&D on strategies and tools • Enhancing the system through co-operation with other DIAS-implementers

  11. Preservation of e-journals Plans for the future (2): • More publishers, more content • Other kinds of deposit: national projects • DARE: Digital Academic Depositories • Tiff-archive: Storing tiff masters for Dutch cultural heritage institutions • Certification as a ‘Trusted Depository’ • International co-operation: Safe place strategy

  12. Preservation of e-journals Any questions?

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