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Hamilton High School Music Boosters Marching Band Boot Camp Thursday, July 27, 2017

Get involved with the Hamilton High School Band Boosters! Explore volunteer opportunities, support the marching band at games, and learn about upcoming events. Join us in making a difference for our talented band students!

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Hamilton High School Music Boosters Marching Band Boot Camp Thursday, July 27, 2017

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  1. Hamilton High School Music Boosters Marching Band Boot CampThursday, July 27, 2017

  2. Game Day • Call time • Feed the Band • Dress Out • Water Bottles • Pre-game vs. Half-time • Return (text)

  3. Competitions • Overview • Scoring

  4. Husky Day Orders • Every member is required to have some items • Shirts • Shorts • Shoes • Travel Jacket • Some members have other items • Gloves, beret • Accessories & Family Shirts • All payments are past due

  5. Uniform Crew • Every students has a fitted uniform • Need volunteers to hem pants (bibs) & jackets • Sign out in band room • Each hat has a plume • Each game needs 5 volunteers • Transportation

  6. Feed the Band • What is it? • When is it? • Where is it? • How can I help?

  7. Concessions • What we do • Stock food/beverage items • Order food and supplies • Prep food – hot dogs, popcorn, pretzels and nachos • Sell inside and outside concessions • Staff Home and Visitors concessions for Varsity and JV home games • Staff for ABODA – State Marching Band Competition (Nov 4th) • Have fun! Typically for each game • ~10 volunteers needed for home side • ~6 volunteers needed for visitor side • Volunteers arrive at 6:00pm to prep (Gates open at 6:30) • Sell, Sell, Sell! • Concessions run into 4th quarter • Clean-up Concession is a great way to support our Band Kids, make new friends and have fun! Concessions Our biggest fundraiser!

  8. Pit Crew • What we do • Load and unload the truck/trailer • Drive the loaded truck and trailer to away games and competitions • Repair equipment as needed • Maintain water supply for the Band • Assist with props – build, move and maintain as needed • Have fun! Typically for each game • ~6 people are needed including a driver • Most of our duties happen before, at halftime and after games • You can support the band in the stands during games • You’ll have fun supporting our great kids! Pit Crew Volunteers Meet and Greet Aug. 1st – 6:30PM at the Band Truck Thank you Band parents!

  9. At a Glance: July 14thAugust 4thSeptember 13th Hamilton Pool Scavenger Hunt Pollack Theaters October 30thNovember 20th December 2nd Trick-or-Treating Feed My Starving Children Chandler Light Parade 2 Easy Links to find CURRENT calendar information. www.hamiltonbandboosters.org -OR- Ms. Trent’s Website

  10. 1- Visit www.cusd80.com Select a School Hamilton High 2- Select Faculty Scroll to Trent, Julie 3- Calendar is located in the LEFT sidebar 4- Calendar

  11. ? What is The Arizona Band and Orchestra Director’s Association is a non-profit organization serving the needs of Arizona’s school music students and it’s members. • Division I - 110+ • Division II - 80-109 (Hamilton) • Division III - 60-79 • Division IV - 59- Hamilton will host Division II and Division IV on November 4, 2017. The event will take place throughout the day into the evening, hosting approximately 40 bands. The top 20 scoring marching bands in each division from ABODA qualifying events will determine State Marching Band Festival participation. This is determined by the averaged 2 highest scores from ABODA qualifying events. Who Participates? • Save the date on your personal calendar now! • Look forward to attending upcoming (planning) meetings. • Plan to sign-up for 1 or more shifts. How Can You Help?

  12. “Tune” In To Social Media @HamiltonHSBands Official HHS Band Twitter feed. @HamiltonHSBands Official Instagram account for HHS Bands. @HamiltonHSBands Official Band Facebook Page for HHS Bands. @HamiltonHSBand2017 Private Facebook page for HHS Band Parents/ Students to POST pictures, plan carpools & get to know one another during the current season. #outsidethebachs #hamiltonband #huskypride #usethese

  13. Volunteer Opportunities • Band Office / Administrative Jobs • Copies of music, programs, etc. • 1-2 hours • Could be one time • Donate frames • Paper size • Poster size Looking for a Guard Chair

  14. HHS Music Boostershamiltonbandboosters.org We are the support organization for all instrumental music programs at Hamilton We Provide: Information Time Funding

  15. Hamilton High School Music Boosters Understanding The 2017-18 Budget Andy Fry, Co-Treasurer Chris Wodarcyk, Co-Treasurer Presented At HHS Music Boosters New Parent Kick-Off MeetingTuesday 07/27/17

  16. What Does It Cost To Run The HHS Marching Band? It will cost about $104,000 to operate the marching band in 2017-18 $34,000 of these costs are paid by the school (from tax credit donations and fees that band parents pay directly to HHS)● 1 Instructor [Ms. Trent – paid for by CUSD operating budget] ● Multiple Part-Time Consultants for Music Arrangement, Drill Design, Guard Choreography● Multiple Part-Time Clinicians (Supplemental Instructors)● Two Camps [Summer + Fall Mini-Camp] ● Many Practices During The Fall Semester [Almost Daily] ● Travel: 8-10 Half-Time / Pre-Game Performances [HHS Varsity Football Games]● Travel: 4-5 Competitive Performances [BUT no plans for a CA trip this year] ● Instrument repair

  17. What Does It Cost To Run The HHS Marching Band? It will cost about $104,000 to operate the marching band in 2017-18 The remaining $70,000 of this is paid by the HHS Music Boosters● Stock the concession stand● Feed The Band● Husky Day orders (2 “free” t-shirts per student plus shoes, jacket, gloves, etc.) ● Expenses related to hosting the ABODA competition● Uniform cleaning and maintenance● Props and Color Guard uniforms / equipment (purchase and repair)● Student leadership workshop● Some activity-related costs (especially during Summer Band Camp and Mini-Camp)● Instrument repair, pit crew supplies, uniform crew supplies● Maintenance on uniforms, pit equipment and band trailer ● Year-End Celebration (Main Street Lock-In) ● Miscellaneous special projects

  18. Where Does $104,000 In Revenue Come From?

  19. Where Does $104,000 In Revenue Come From? The first $34,000 of this comes from fees paid by band families directly to HHS

  20. Where Does $104,000 In Revenue Come From? $400 total fees per family, capped at $600 total for families who have more than one student in the marching band● Follow the payment schedule and instructions in the Marching Band Payment Guide ● Make fee payments at the HHS Bookstore● Keep careful records (don’t expect HHS to) ● Email Ms. Trent with an update every time you make a payment Band families can use State Tax Credit contributions to cover all or any portion of these total $400 / $600 fees

  21. Where Does $104,000 In Revenue Come From? The remaining $70,000 of this comes from funds raised by the HHS Music Boosters + $17,000 Funds Available For Expenditure From Opening Bank Balance* + $30,000 Expected Revenue From Concession Stand Sales + $8,000 Expected Husky Day Revenue+ $10,000 Expected Revenue From Hosting ABODA Competition (concession stand, program sales, corporate sponsorships, etc.) + $5,000 Expected Charitable Contributions ------------------------------------------------------------------------------------------------------------=$70,000 TOTAL ------------------------------------------------------------------------------------------------------------ *The HHS Music Boosters opening bank balance as of 07/01/17 is projected to be $35,000, however the HHS Music Boosters need to end the year (on 06/30/18) with $18,000 in the bank for cash-flow purposes; $35,000 less $18,000 = $17,000 available

  22. HHS Music Booster Fundraising in 2017-18 ●Concession Stand Sales (home football games, this takes lots of volunteers) ● Snap-Raise / Crowd-Funding (online, email, social media) ● Other Voluntary Charitable Contributions (write us a check!) ● Intel Employee Matching Gifts Program (Steve Vallego can assist with this) ● Community Partner Programs (Fry’s, Albertson’s, Scrip, etc.) ● Corporate Sponsorships● Other fundraising initiatives to be announced, now have a committee chairperson • Financially, this is the biggest area parents can help out! Looking for low effort, high return fundraising ideas. The Hamilton High School Music Boosters is a member of Chandler School Boosters, Inc., a tax-exempt, 501(c)3 non-profit organization. Any amount contributed to the HHS Music Boosters is considered a tax-deductible charitable contribution, and will be acknowledged as such by the HHS Music Boosters. The recommended charitable contribution amount for 2017-18 for each band family is $250. Any HHS Music Booster Board Member (JC O’Neil, Chris Wodarcyk, Dinah Fry, Andy Fry, Scarlet Brown-Barnes) would be glad to give you more information on this.

  23. Questions? Andy Fry, Co-Treasurer Chris Wodarcyk, Co-Treasurer Presented At HHS Music Boosters New Parent Kick-Off Meeting Tuesday 07/27/17

  24. Questions

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