Health & Safety Awareness

1. Health & Safety Awareness SSC Societies Committee 2013-2014

2. 1. Assessing risk

3. STEP 1. IDENTIFY THE Hazards • Ahazard is anything that may cause harm • Consider what could go wrong: • How might people be injured or killed? • What happens in the event of an emergency • What is inherently risky as an element of this activity

4. STEP 2. IDENTIFY Who may be harmed and how they may be harmed • Consider the people (in broad groups) who may be harmed by the activities • Members of your society • Special guests • Members of the general public • Others • Consider how they may be harmed • What type of injury or harm is possible as a result of the activity

5. STEP 3. Evaluate the risks and set precautions • Can risk be totally eliminated? • If not, how can I mitigate the risk as much as reasonably practicable? • Try a less risky option • Prevent access/reduce exposure to the hazard • Be prepared for contingencies

6. STEP 4. Record and implement your findings • Fill in our risk assessment form or submit one to socrisk@ and det8@ • You must show that you: • Made a proper check • Considered who may be affected • Dealt with all significant and foreseeable hazards • The precautions are reasonable • Your committee was properly appraised of their responsibilities

7. STEP 5. Review and amend if required • Examine the risk assessment at regular intervals and amend it if circumstances change or the risks appear improperly mitigated • Quarterly review is recommended

8. Sample risk assessment:Lecture in University venue

9. Sample risk assessment:Lecture in University venue

10. Sample risk assessment:alcohol liability mitigation policy

11. Sample risk assessment:alcohol liability mitigation policy

12. Composite risk matrix 1-5: Officers may proceed 6-9: Officers may proceed after advising Committee 10-15: Officers shall not proceed without Committee consent 16-25: Officers shall not proceed

13. 2. Health and safety requirements

14. Risk assessments • Fill out a general risk assessment for all activities in the ordinary course of business • Foreseeable events within aims • Fill out a supplementary risk assessment and event proposal for any event or activity outwith general risk assessment no later than 14 days prior to commencement

15. Private vehicles • Submit an event proposal detailing the names of all drivers and vehicle registration numbers of all private vehicles for the trip • Require the driver of every private vehicle to produce: a valid drivers license without endorsements • Maintain copies of the above • File a copy of the above with Risk Assessment Administrator no later than three working-days prior to the commencement of the trip (mailbox in General Office)

16. Events in private residences • No society shall hold an event or activity in a private residence without leave of the Societies Committee • a society may hold a meeting of its committee in a private residence, provided that the attendance of said meeting is limited to ten or fewer persons and does not include activities beyond the scope of a deliberative meeting.

17. 3. questions?