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Reading Symphony Youth Orchestra

Reading Symphony Youth Orchestra. ITALY 2007. Agenda: May 19, 2007. Payments Outstanding paperwork Itinerary updates Flight changes Ground transportation details Pre departure Rehearsals Housing Bus list for touring groups Shirts Instruments Travel tips Contact information.

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Reading Symphony Youth Orchestra

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  1. Reading SymphonyYouth Orchestra ITALY 2007

  2. Agenda: May 19, 2007 • Payments • Outstanding paperwork • Itinerary updates • Flight changes • Ground transportation details • Pre departure Rehearsals • Housing • Bus list for touring groups • Shirts • Instruments • Travel tips • Contact information

  3. Invoices & Payments • Armin Surti • David Setley • Short history of pricing • Transfer fees • Value of US Dollar vs. Euro and its impact

  4. Exchange rate July, 2006 – Initial Plans were being formed US to Euro Exchange Rate 1.2482 Fall 2006 – RSYO Season Begins US to Euro Exchange Rate 1.2515 January 2007 US to Euro Exchange Rate 1.2921 February 2007 US to Euro Exchange Rate 1.3211 March 2007 US to Euro Exchange Rate 1.3293 April 2007 : Final Payment to UK Due US to Euro Exchange Rate 1.3695 May 2007 US to Euro Exchange Rate 1.3574

  5. What it Means to Us • Base Rate (students) 1185 Euros • In July 2006 = $1479.00 • In April 2007 = $1623.00 • Difference = $ 144.00 • Initial Airfare Quote • July 2006 = $1100.00 • Final Airfare = $1225.00 • Difference = $125.00

  6. Outstanding paperwork & info • Passports (keep a copy in your luggage) • Medical forms • Dietary requirements • Diabetic or Serious food allergies • Vegetarian

  7. Itinerary Updates • Already posted • Quick review

  8. Flight Changes • Outbound (Departures) • Flight Group B, C, and D • BA #116 – 8:01 PM • Flight Group E • BA#114 – 8:30 PM • Flight Group A • BA#182 – 10:30 PM

  9. Flight Changes • Inbound (Arrivals) • Flight Group B and D • BA #177 – 4:10 PM • Flight Group C and E • BA#115 – 6:45 PM • Flight Group A • BA#179 – 8:45 PM

  10. Ground Transportation • Berkshire Mall • Sears Automotive lot • Bieber Bus Co. • Departure • Flights Groups B, C, D, and E • 2:00 PM. Friday, June 22, 2007 • Flight Group A • 4:30 PM. Friday, June 22, 2007

  11. Ground Transportation • Berkshire Mall • Sears Automotive lot • Bieber Bus Co. • Return • Flights Groups B, C, D, and E • 10 PM. Tuesday, July 3, 2007 • Flight Group A • 12 Midnight. Tuesday, July 3, 2007

  12. Pre-Departure Rehearsals • Twin Valley High School • Saturday, June 9 9:00 am- 12:00 noon • Tuesday, June 19 9:00am-12:00 noon LUNCH 1:00pm-4:00pm • Wednesday, June 20 9:00am-12:00 noon LUNCH 1:00pm-4:00pm • Thursday, June 21 9:00am-12:00noon POSSIBLE PRE TRIP CONCERT

  13. Housing Lists

  14. Touring bus lists

  15. Shirts • Samples available today for sizing • Need your size today! • Traditional Polos • Burgundy- will be embroidered with RSYO Italy Tour 2007 and Italian Flag • Men’s sizes • May be ordered by men or women if traditional style is preferred • Women’s styles • EXTRA SHIRTS $15/EACH check to RSYO Parent Association

  16. Instruments • Transport • Via Penske Truck to/from airport • Packing • Instruments will be packed immediately following the final pre-tour rehearsal

  17. Contact information • Modified phone tree if needed for late arrivals or other significant changes • Mike Norris will be state-side contact • The Setleys will have an international chip in their phone • All students will be provide with a wallet card with pertinent information and contacts

  18. Travel Tips and Updates • Pack lightly!! Maximum of 51 lbs. • Weigh your contents and reduce as necessary • Remember that you need to leave room for souvenirs • Travel knits and cotton are lightweight and easily washable in the hotel room

  19. Remember any liquids over 3 ounces must be packed in checked luggage • You will need a QUART sized bag for your carry on cosmetics, meds, etc…. Cannot be larger!- no water bottles • Fyi.. European hotels do not usually provide washcloths. We suggest purchasing a pack of cheap washcloths at Walmart, Target, etc and leaving them behind

  20. 1 carry on/person allowed • This is additional for students with small instruments such as violins • Suggest that flutes and other small instruments be packed in checked luggage • Snacks: OK to pack p-butter crackers, granola bars, etc in checked luggage for longer days… must be non-perishable

  21. Publicity for tour in Italy • Check it out!!! • Fyi… travel posters for tour in Italy http://www.asiago.to/news.php?idEvento=600

  22. Behavior and Expectations (handbook) • Rules to be shared with students • Dress code • Travel • Touring • Concerts • Drinking age • Please help make this a positive experience by talking to your son/daughter ahead of time

  23. Keep an eye on the website Download handbook & read it Student & chaperone meetings to follow QUESTIONS??

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