1 / 10

Financial Rep Meeting

Financial Rep Meeting. February 17, 2014. Controller’s Office DISBURSEMENT SERVICES Carla Daniels. Accounts Payable: New Expenditure Guidelines . Effective April 1 st , 2014 At-a-Glance changes Athletics and Student Activities have been removed Technology Fee has been added

creola
Download Presentation

Financial Rep Meeting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Financial Rep Meeting February 17, 2014

  2. Controller’s OfficeDISBURSEMENT SERVICESCarla Daniels

  3. Accounts Payable: New Expenditure Guidelines • Effective April 1st, 2014 • At-a-Glance changes • Athletics and Student Activities have been removed • Technology Fee has been added • Account column has been added

  4. Expenditure Guidelines • Student Activities will mirror the Auxiliaries column • Except for items funded by A&S (Activity & Service) fees • Reference the use of A&S funds when preparing • Purchase requisitions • Payment request forms (PRFs) • When in doubt, please call either Accounts Payable or Purchasing

  5. Expenditure Guidelines Additions • Dues/Fees for professional, occupational or other license • Allowable if specifically authorized by law and necessary to perform duties • Student travel is allowable if it benefits the University • Does NOT include recruiting • Frames for pictures or art is allowable on vending • If it meets the mission of the University – Instructional or Informational

  6. Accounts Payable • Monthly Lease Payments • New way to create lease payments: • PRFs or • Spreadsheet upload • You may prepare the entire budget year’s payments at one time • For example, 12 PRFs or 1 upload file • Each payment will be budget checked and posted • However, payment will not be made until the scheduled payment date • Payments that require SRA approval must be routed appropriately

  7. Accounts Payable • Monthly Lease Payments, cont’d • This will impact your budget in that you will see the whole year’s worth of payments at one time • Efficiency: you will not have to think about leases until next year • If there is a problem and you need to stop a payment, then contact Accounts Payable before the next payment is due

  8. P-Card Updates • Receipt Exceptions – All departments must email/fax receipts with their monthly reconciliation beginning July 2014 • Expanded Duties – The P-Card unit will begin auditing Travel and Accounts Payable • Updated P-Card manual in the works

  9. Updated Travel Policy • New items to note • Fly America Act • Rentals of GPS units necessary for conducting business is allowed • Documentation of traveler’s receiving “less than entitled to” must be maintained by the departments

  10. Disbursement Services Contacts

More Related