Organizing Your Inbox with Colors and the Junk Mail Filter

1. Organizing Your Inbox with Colors and the Junk Mail Filter Lunch and Learn

2. Workshop Outline • Organizing Mail by Color • Enabling the Junk Mail Feature • Adding E-Mail Address to the Junk Mail List • Setting Rules for Junk Mail

3. Organizing Mail by Color

4. Organizing Mail by Color • Switch to the Inbox (or the folder you would like to affect). • Decide which sender’s mail you would like to color. • Click to select a message from that individual.

5. Organizing Mail by Color • Click the Organize button on the standard toolbar. • Note the altered window.

6. Organizing Mail by Color • Click the Using Colors link in the left panel.

7. Organizing Mail by Color • Note the new options. • Select a desired color for all messages from the sender you have chosen.

8. Organizing Mail by Color • Click the Apply Color button. • Click the Close button.

9. Organizing Mail by Color • Note that all messages from the selected individual are now colored.

10. Enabling the Junk Mail Feature

11. Enabling the Junk Mail Feature • Switch to the Inbox. • Decide which sender you would like to add to the Junk E-Mail list. • Click to select a message from that individual.

12. Enabling the Junk Mail Feature • Click the Organize button on your toolbar.

13. Enabling the Junk Mail Feature • Click the Junk E-Mail link in the left panel.

14. Enabling the Junk Mail Feature • Select a color from the drop-down option box and click the Turn on button.

15. Adding E-Mail Address to the Junk Mail List

16. Adding E-Mail Address to the Junk Mail List • Hover over an address to mark as Junk and click the secondary mouse button. • Choose Add to Junk Senders List from the Junk E-Mail option.

17. Setting Rules for Junk Mail

18. Setting Rules for Junk Mail • Select Rules Wizard from the Tools menu. • Note the new window that appears. Edit the Exception List as needed. • Click the New button to create a rule that deletes junk mail.

19. Setting Rules for Junk Mail • Click the Next button to accept the first option.

20. Setting Rules for Junk Mail • Uncheck the first option (from people or distribution list) and select suspected to be junk e-mail or from Junk Senders by clicking the proper checkbox. • Click the Next button to continue.

21. Setting Rules for Junk Mail • Unselect move it to the specified folder. • Select delete it to rid your inbox of the junk mail. • Click the Next button to continue.

22. Setting Rules for Junk Mail • Select any desired exceptions and click the Next button.

23. Setting Rules for Junk Mail • Change any of the options if you wish to do so. • Click the Finish button.

24. Setting Rules for Junk Mail • Note the message window that appears. • A client-only rule runs only in your account. • A server rule runs whether or not you are accessing your account.

25. Setting Rules for Junk Mail • Click the OK button to finish.