Integrating Financial Management with Project Management using EcoSys Financial Manager Neely Hemassi, PMP Director Ec

1. Integrating Financial Management with Project Management using EcoSys Financial Manager Neely Hemassi, PMPDirector EcoSys Management

2. Presentation Overview How to manage top-down strategy & financials and align them with the programmes & projects being delivered? Using EcoSys Financial Manager: • Enterprise Funding & Budgeting • Programme & Project Cost Forecasting • Performance Management • Integration of Project Management & GL

3. Company Background Enterprise Project Management History • EcoSys key personnel designers/developers of Primavera’s enterprise suite • Leading Primavera systems integration provider • Enterprise Expertise • Have supported over 150 enterprise implementations across numerous industries • Financial Management / Business Performance Management • Enterprise Project Management • Primavera Certified Technology Partner and Premier Service Partner • Proven Enterprise Software Track Record • EcoSys’ Financial Manager addresses critical needs voiced by our customers • Web scalability and ease of use applied to address core business practices

4. EcoSys Bridges Corporate Strategy with Project Financials

5. Key Benefits of EcoSys Financial Manager • Ease of use of spreadsheets on the web with accuracy and integrity of an enterprise application • Automation of offline & manual processes • Auditable financial repository • Flexible performance reporting • Supports full transparency & drilldown of performance data • Integration with ERP/GL and Project Management

6. Financial Manager Walkthrough • Annual & Multi-year Budgeting • Programmme/Project Forecasting • Capitalisation • Period Closeouts and Reporting • Consolidation & Reconciliation

7. Annual & Multi-Yr Budgeting Feature Highlights: • Link organisational budgets to projects/operations • Budget using prior year and carryover data • Take into account project/operations forecasts when defining departmental and project budgets • Budget multi-dimensionally (by product lines, assets, strategic objectives, resources) • Budget by cost category (labour, material,...)

8. Budget Planning Using Primavera Actuals/Forecasts Primavera Forecasts used as basis for Budget

9. Linking Organisational & Project Budgeting Department Budget Top-down Project Budget Compare to Schedule Driven Forecasts

10. Budget Alignment Alignment Category Top Down Alignment Budget Target Align Projects, Operations, and Resources to Targets

11. Programme/Project Cost Management • Ease of use of Excel, with integrity of centralised app • Perform both high-level forecasting and detailed itemised forecasts • Forecasts driven by resource planning/project schedules where they exist in Primavera • Forecast by Cost Category (labour, equipment, travel,...) • Forecast by Financial Period (Month/Year), Phase • Differentiate Capex & Opex • Compare to unlimited versions of prior forecasts • Support programme and department-level analysis

12. Project Cost Management Enter forecasts directly into spreadsheet cells Compare against prior forecast versions

13. £ Project Capitalisation £ Enterprise Funding Sources • Funds can be categorised as capital vs operating • Programme, portfolio, project, and non-project budgets are broken down into capital and operating amounts £ Capital £ Operating Budget

14. Capital Operating Capitalisation Rules • Costs and expenses incurred on projects are mapped to EcoSys as capital or operating • Definition based on flexible rules: by project, activity, resource, phase, or manually assigned By Project EcoSys supports flexible definition of Capital / Operating costs for labour and expenditures By Activity Categorisation By Resource By Time-period (milestones)

15. Period Closeouts & Reporting Feature Highlights: • Period closeout process and audited actuals at organisational, project, and operational level • Actuals history is locked down, changes requires formal adjustment process • Flexible performance reporting • Budget-Forecast Variance • Performance Metrics tied to Budget • Executive Performance Views • Forecast Trend Analysis • Graphical Charting

16. Create Variance Formulas for Budget Performance Measurement Reporting Run Time and Real Time Analysis

17. Consolidation and Reconciliation Feature Highlights: • Integrate data from various systems • ERPs, GL • Primavera, Microsoft Project • Timesheets • Resource Management • Budgeting Systems • Integrate multiple sets of actuals for reconciliation and validation • Views and reports pinpoint sources of variance and validate management financials against cost accounting systems

18. Drill-down to transactions Actuals and Accruals Project Actuals SAP Actuals

19. Consolidation and Reconciliation Consolidate GL Data for Cost Center

20. In Summary • EcoSys integrates financial strategy & cost management with project management • EcoSys eliminates need for offline Budget & Cost Control efforts which are disconnected from Projects • EcoSys provides a central repository that integrates top-down and bottom-up financials in an auditable system

21. Questions? Neely Hemassi EcoSys Management nhemassi@ecosysmgmt.com +44 777 1611 553 Thank You!