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Special Olympics ATHENS 2011 FA Operating Plans v2 J. Krokodeilou 18/11/2010

Special Olympics ATHENS 2011 FA Operating Plans v2 J. Krokodeilou 18/11/2010. Contents. Terminology / Key Definitions Operational planning Games-time period Games planning process Functional operational planning stream - Outputs Venue operational planning stream - Outputs

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Special Olympics ATHENS 2011 FA Operating Plans v2 J. Krokodeilou 18/11/2010

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  1. Special Olympics ATHENS 2011 FA Operating Plans v2 J. Krokodeilou 18/11/2010

  2. Contents • Terminology / Key Definitions • Operational planning • Games-time period • Games planning process • Functional operational planningstream - Outputs • Venue operational planning stream - Outputs • Functional area operating plans (FAOP) v2 – Updating process • List of FAs to write/update FAOPs • Outputs • Templates • Terms & definitions

  3. Operational Planning (Function Operations) (Workforce) “The Four S’s” (FF&E, Technology) (Overlay) Functional Operational Planning “2 Major Planning Streams” Venue Operational Planning Plan everything that is needed to operate the Games • Services • Staff • Stuff • Space

  4. Games-time Period SOV Opens – Arrival of first delegations Opening Ceremony SOV Closes – Last delegations departed Closing Ceremony Host Town Program begins End Start June 20 4 July 6 July June 22 June 25 The period the GOC offers services to external clients 20 June – 6 July 2011 There are exceptions to this rule for a few functions/venues, i.e. Torch Run, UDAC

  5. Games Planning Process Nov2010 Games Time Period TEST EVENTS TEST EVENTS PLANNING FUNCTIONAL OPERATING PLANs (FAOPs) – V1 FAOPs - – FINAL FAOPs v2 FUNCTIONAL OPS PLANNING VENUE OPERATING PLANS Replicate Model Venue Ops Plan Draft 1 MODEL VENUE OPERATING VENUE OPERATING PLANS - FINAL VENUE OPS PLANNING

  6. ... ... ... Functional Operational Planning Process Outputs Jan2010 Dec2010 April 2011 VERSION2 FINAL VERSION VERSION1 FAOPs v2 FAOPs Final FAOPs Sports operating Plan v2 Sports operating Plan Final Sports operating Plan v1 Transport operating Plan v2 Transport operating Plan Final Transport operating Plan v1 Etc. … operating Plan v2 Etc. … operating Plan Final Etc. … operating Plan v1 • Content • What the functional area is going to do at Games time • Where is going to deliver it • When it is going to be delivered • What is needed from the other functional area • Content • Update of already defined content and further explain • Games time C3 Information • structures • communication • Contingencies • Content • Update of already defined content and further explain • How it is going to happen? • Policies & Procedures SOI Reviews at each step already defined!!!

  7. ... ... Venue Operational Planning March2010 Jan2011 April 2011 Model Venue Operating Plan Venue Operating Plans Venue Operating Plans FINAL DRAFT FINAL VERSION Olympic Stadium operating Plan FINAL Olympic Stadium operating Plan v1 Olympic Indoor operating Plan v1 Olympic Indoor operating Plan FINAL Etc. … operating Plan FINAL Etc. … operating Plan v1 Content How a venue will operate at Games time, detailing how each function within a specific venue will operate as an integrated team at Games time • Content • Update of already defined content and further explain • Workforce Numbers • Radio communication Guidelines • Contingency Plans • Daily Run Sheets • Venue Contact Lists • Venue Transport Schedules • Content • Replicates model venue • What, Where, When, How? • Operational Drawings & Client Flows • Organisational Structure • Functions’ operations descriptions/ Services • FF&E • Technology • Overlays • Signage SOI Reviews at each step already defined!!!

  8. Background Information & Status Definition of terms & process – Core Planning Team  November 2009 Presented to Senior Management & Heads  November 2009 Functional Area Operating Plans v1  Dec2009 (Drafted)  presented to all FAs  Issues Resolution  January 2010 provided to SOI Model Venue Operating Plan  March 2010

  9. FAOP updating process – V2        18.11 Opening Brief 19/11 – 10/12 13-17/12 FAOP v2 FAs writing Issues Resolution Provided to SOI FAOP v2 FAOP v2 FAOP update / compilation of policies & procedures SOI feedback • Ongoing Issues resolution / Gaps & Overlaps For Approval to senior management Last Update & Approval Presentations to be made only for the FAs started in a later than December stage

  10. List of FAs to write FAOPs

  11. List of FAs to write FAOPs

  12. Outputs – FAOPs v2 Set of Documents that include: FAOPs v2 • FAOPs - Scope, FA dependencies – Update document (MS Word track changes) • FA policies & Procedures - Venues - SOV - Central & Other • Other appendices

  13. Templates FAOP Template – Scope document (MS Word) NOTE: Available on network space G:\MOC Organisation\Operational Planning\Functional Ops Planning\FAOP v2 Policies & Procedures template G:\MOC Organisation\Operational Planning\Functional Ops Planning\FAOP v2 Existing FAOPs NOTE: Available on network space G:\MOC Organisation\Operational Planning\Functional Ops Planning\FAOP v1\Outputs

  14. Terms & Definitions • Key terms and definitions • Codes • List of venues (Comp, Non Comp, Accommodation) • List of clients • List of FAs • List of external stakeholders MOC Organisation\Operational Planning\Games Planning Process - Overview\Key Terms and Codes

  15. Thank you! www.athens2011.org

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