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ITQ for accessible IT practice

ITQ for accessible IT practice. Amazing Word. Overview. Fonts and Styles. Navigating documents. Portable document format. Images and Tables. Interactivity. ITQ evidence. What do you do?. JISC TechDis Staff Packs – Benevolent Bill Act 2 – Word – www. jisctechdis.ac.uk/staffpacks.

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ITQ for accessible IT practice

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  1. ITQ for accessible IT practice Amazing Word •November 2011 •

  2. Overview • Fonts and Styles. • Navigating documents. • Portable document format. • Images and Tables. • Interactivity. • ITQ evidence. •November 2011 •

  3. What do you do? JISC TechDis Staff Packs – Benevolent Bill Act 2 – Word – www.jisctechdis.ac.uk/staffpacks. •November 2011 •

  4. Fonts and Styles Can you…. do you….? • Amend or create new font stylesand colour. • Amend the character and line spacing. • Amend the background colour. • Animations showing how to do the above can be found at:- http://tinyurl.com/6d8jwcm or http://tinyurl.com/6akzou4. • Accessibility Essentials Number 2 - http://www.jisctechdis.ac.uk/AccessibilityEssentials/. • TIP: Styles can also be applied by right click and 'Select similar formatting’. •November 2011 •

  5. Images Top tips: • Clarify purpose of image. • Description of key points. • Colour contrasts. • Resolution i.e. file size versus pixellation) (http://resize.it/ and • http://www.imageoptimizer.net/). Activity: Open the imageactivity.doc in the resource folder and reformat both images to Grayscale setting. •November 2011 •

  6. Tables •November 2011 •

  7. Alternate view •November 2011 •

  8. Interactivity • Insert sound files – this benefits people with literacy or vision difficulties. • For information on adding sound see the audio section of the Adding Accessibility file in the resource pack for this module. Goldencap.doc •November 2011 •

  9. Interactivity • Insert image pop ups – this benefits most users, especially dyslexic and partially sighted. • See http://tinyurl.com/6ekb72kfor making these in Word 2003 or http://tinyurl.com/6krj6hhfor making these in Word 2007. SouthamptonWater.doc •November 2011 •

  10. Interactivity • Drag and drop activity – good for many learners especially those with strong kinaesthetic and visual learning preferences - http://tinyurl.com/2g996hv. Computer.doc Micro_essay.doc •November 2011 •

  11. Interactivity • Drop down forms – good support for dyslexic learners http://tinyurl.com/2apqcfw. Fish.doc •November 2011 •

  12. Activity: 15 minutes • Explore the links and activities seen in slides 8-11 (these are available in the Resource folder). • Create an interactive activity relevant to your own context. • Reflect on what sort of learners this would positively benefit and who would experience a barrier. •November 2011 •

  13. Word v PDF • Word is one way of presenting text but not all users will have Word since it is a proprietary format. • PDFs are another way of presenting information and have slightly different accessibility benefits. These include: • auto scroll in of text which benefits people with motor difficulties and dyslexic readers who are less tempted to revert to the start of the paragraph; • inbuilt text-to-speech; • much higher magnification compared to Word’s 500%. • FOXIT is a free portable PDF reader that reflows text and is useful when working on computers without Adobe Reader. •November 2011 •

  14. A chance to explore and capture evidence • Refer to your Blog or reflective document to capture evidence for IPU. • Organise your time to achieve Parts 1, 2 and 3 in 30 minutes. • Refer to the Activity sheet (Activity_sheet.doc) in the resource pack for this module for instructions, links and prompts. • Note your comments on a reflective log or share them with other participants - for example on a discussion list or whiteboard. Make sure you have a copy of your comments. •November 2011 •

  15. Activity Part 1: 5-10 minutes approx Step 1 Download the Word document named‘AddingAccessible’ document from the resource folder. Step 2 Browse to two or three free online PDF converter services and upload the document to convert to PDF. (You will be emailed a zip file - download, right click and select unzip). If your computer has PDF creation software on it try that also and compare the results using the prompts on the activity sheet. Step 3 Load the PDF into Acrobat Reader and see how the structure has been converted into navigable bookmarks. •November 2011 •

  16. Activity Part 2: 10 minutes Step 1: Compare the new PDF in Acrobat Reader with the original Word document. You should consider: Magnification • Look at the Word doc, magnify it to 500% in Print Layout View. Compare this with 500% magnification in Web Layout View. • Now look at the PDF version and magnify to 500% in Normal View, then reflow the document (View>Zoom>Reflow) and magnify to 500%. Comment on the differences. • Load the document 'Becta_Report.PDF' into Adobe Reader. Magnify it to 500% and try to read it. • Change the view by clicking View>Zoom> Reflow then magnify to 500% again. Step 2: Comment on the relative usefulness of these different views in your Blog. You might consider different contexts such as giving a presentation and personal reading. •November 2011 •

  17. Activity Part 3: 10 minutes Explore Navigation and Transformation… Navigation • Look at the Word doc in Document Map View and compare it to the Outline View - play with different level headings and move them round to reorder the document like a 'linear mindmap‘. • Look at the PDF document and use the Bookmark function to navigate through the document. • In Acrobat Reader use View>Automatically Scroll to read the document without any further keystrokes - use up/down arrows to control speed. Transformation • If you have commercial mindmapping software you can seamlessly go between a mindmap and a structured document. Mindmaps export to a structured document and structured documents export to a mindmap. This is an easy way to meet individual learning preferences. •November 2011 •

  18. Useful links • Inbuilt Word tools:www.jisctechdis.ac.uk/staffpacks(Benevolent Bill). • Accessibility Essentials 1,2 and 4 www.jisctechdis.ac.uk/AccessibilityEssentials. • Accessible prospectuses – see Peter Symonds College case study. •November 2011 •

  19. Suggested ITQ evidence • Produce a detailed, structured, accessible, multi-paged Portable Apps guide for staff or colleagues to include screen shots, images, a table indicating at least 3 Portable Apps and their functionality and description of scenarios for use. • Create a document with questions and interactive elements i.e. drop down or check boxes to select the answers. • Critically examine and adjust at least 1 existing document (e.g. policy document, procedural advice, etc) and make distinct improvements with regards to accessible IT practice. Save as PDF. • Create a reflective statement talking about the purpose of the documents, explain what you have to consider when using tables, columns and form elements, etc. •November 2011 •

  20. And finally… • This is the end of the Word Processing session. Please look in the resource pack for accompanying resources. • Have a look on the JISC TechDis website for the Accessibility Essentials section, in particular Number 2, about producing accessible documents. •November 2011 •

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