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AFSA Chapter Officer Training

Learn about AFSA Awards and Recognition Programs, criteria, submission procedures, key dates, and eligibility for Individual Awards. Recognize outstanding contributors for their service.

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AFSA Chapter Officer Training

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  1. AFSA Chapter Officer Training Module 6AFSA Awards and Recognition Programs

  2. Field Operating Procedures • AFSA Awards and Recognition Programs • AFSA Manual (AFSAM) 100-5, AFSA Awards and Recognition Programs Dated November 2017 NOTE: Current manuals and forms are available to download from the HQs website

  3. AFSA Recognition Programs • Recognition programs foster morale, esprit de corps, and friendly competition through recognition and incentives within AFSA. • Volunteers make our Association work. • Recognizing individual members and teams who have made outstanding contributions to the United States, the Total Air Force and AFSA. • Take the time to recognize your outstanding performers.

  4. Important Dates • The awards competition year, for all AFSA awards, is 1 January - 31 December of the calendar year preceding the award presentation, i.e., 1 Jan 17 – 31 Dec 17 for presentation in calendar year 2018. • Chapters must establish award submission dates to meet Division’s suspense. • Divisions submit their nomination packages to AFSA Headquarters no later than May 1 of the calendar year in which the award is to be presented except the AFSA Airman of the Year (AOY) and the AFSA Non-Commissioned Officer (NCOY). The AOY and NCOY award packages are due at AFSA HQ absolutely no later than June 1 of the calendar year in which the award is to be presented.

  5. Award Package Submittal • Chapter Award nomination packages are submitted to parent Division. Divisions submit package to AFSA HQ. • Follow AFSAM 100-5 guidance carefully. • AFSA Award Nomination Form 100 is located in the (Forms) section under the Recourses tab of the “members” section on the AFSA website. • Keep Military abbreviations to a minimum. • Award submission matrix form and sample cover letters are located in the back of AFSA manual 100-5. • Preferred method of transmittal is electronic (email) paper copies will be accepted if needed.

  6. Chapter Level Individual Awards • Member of the Year • All AFSA regular and family members are eligible. • Categories: AFSA Member of the Year and AFSA Family Member of the Year. • All nominees must be a member of AFSA 1 July of the year being submitted. • Presented: for exceptional meritorious service on behalf of AFSA. • Package requirement: One-page personal biography, one color photograph 5x7 upper torso, AFSA form 100 limited to front side of form. • Award categories: • AFSA involvement chapter/base/location (scoring: 60 pts) • Membership contributions (scoring: 15 pts) • Legislative activities/contribution (scoring: 15 pts) • Community involvement non-AFSA related (scoring: 10 pts) • Reference 100-5, Principle 5, Section 1 • Chapters submit packages to Division by date determined by Division President.

  7. Chapter Level Individual Awards • AFSA Airman Of The Year Award • All AFSA members serving on Active Duty, or members of the ANG, AFRC, in the ranks of E-1 to E-4 • See Section 2.a Eligibility requirements • All nominees must be a member of AFSA 1 July of the year being submitted. • Presented for: Named in honor of SSgt Donald Ward, an AFSA founder, to recognize and honor outstanding Airman and to encourage them to continue with their desire to be exceptional representatives of the United States Air Force and their country. • Package requirement: Cover letter (attachment 3 100-5), two color photograph 5x7 upper torso and full front, AFSA form 100 limited to front side of form. • Award categories: • Leadership and Job Performance in Primary Duties (scoring: 40 pts) • Significant Self Improvement Efforts (scoring: 20 pts) • Base and Community Involvement (Non-AFSA) related (scoring: 20 pts) • AFSA Involvement Base and Community (scoring 20 pts) • Reference 100-5, Principle 5, Section 2 • Chapters submit packages to Division by date determined by Division President.

  8. Chapter Level Individual Awards • AFSA NCO Of The Year Award • All AFSA members serving on Active Duty, or members of the ANG, AFRC, in the ranks of E-5 to E-6 • See Section 3.a Eligibility requirements • All nominees must be a member of AFSA 1 July of the year being submitted. • Presented for: Named in honor of TSgt Virgil Perry, an AFSA founder, to recognize and honor outstanding Airman and to encourage them to continue with their desire to be exceptional representatives of the United States Air Force and their country. • Package requirement: Cover letter (attachment 3 100-5), two color photograph 5x7 upper torso and full front, AFSA form 100 limited to front side of form. • Award categories: • Leadership and Job Performance in Primary Duties (scoring: 40 pts) • Significant Self Improvement Efforts (scoring: 20 pts) • Base and Community Involvement (Non-AFSA) related (scoring: 20 pts) • AFSA Involvement Base and Community (scoring 20 pts) • Reference 100-5, Principle 5, Section 3 • Chapters submit packages to Division by date determined by Division President.

  9. Chapter Level Individual Awards • AFSA Exemplary Achievement Award • Eligibility: Members and non-members of AFSA, including persons eligible for membership or any field activity. • Presented for: Exemplary achievement in education, training, recruiting, management, community/public relations, career development or other programs that benefit AFSA, the USAF, ANG, AFRC. • Package requirement: AFSA form 100 limited to front side of form. • Reference 100-5, Principle 5, Section 5 • This award is recognized at the Chapter, Division or International level…it is not competed at the next level. The president at each level determines who is selected for this level of recognition. The next level may solicit nominees, but it is not required.

  10. Chapter Level Individual Awards • Veterans Administration Volunteer Services (VAVS) Award • Eligibility: All members. • Presented for: Exceptional dedication and service in a volunteer status in a VA facility. • Package requirement: AFSA form 100 limited to 20 lines. • Award categories: • Duties and Accomplishments (scoring: 50 pts) • Volunteer savings to Organization (scoring: 25 pts) • Total hours of service (scoring: 25 pts) • Reference 100-5, Principle 5, Section 6 • Chapters submit packages to Division by date determined by Division President.

  11. Chapter Level Individual Awards • Volunteer Service Award • Eligibility: All members and chapters. • This award has two categories: • Individual and Chapter • Presented for: Exceptional dedication and service in a volunteer status in any area where volunteer service is authorized. • Package requirement: AFSA form 100 limited to 20 lines for individuals...full page for chapters. • Award categories: • Volunteer Activities (scoring: 60 pts) • Impact of Volunteer Service (scoring: 25 pts) • Total hours of service (scoring: 15 pts) • Reference 100-5, Principle 5, Section 7 • Chapters submit packages to Division by date determined by Division President.

  12. Chapter Level Individual Awards • AFSA Membership Achievement Award • Eligibility: All AFSA members who recruit and/or retained a minimum total of 100 members for the award period. • Presented for: Criteria is based upon efforts to recruit and retain members, innovative ways to promote membership at the chapter or international level and management support of membership initiatives. • Package requirement: A one-page biography and the AFSA 100 form limited to 20 lines. • Award categories: • Significant efforts in recruiting and retention (scoring: 50 pts) • Innovative ways to increase membership (scoring: 25 pts) • Membership initiatives at the chapter level (scoring: 25 pts) • Reference 100-5, Principle 5, Section 8 • Chapters submit packages to Division by date determined by Division President.

  13. AFSA TEAM AWARDS • AFSA Chapter of the Year • Eligibility: All Chapters • Chapter of the year awards are broken up into two classes: • Chapters with 500 or more members and Chapters with less than 500 members. • Presented for: Presented to the top chapter in their class whose overall management contributes to further the aims of the association. • Package requirement: Submit AFSA Form 100 limited to both front and back sides. • Award categories: • Activity and Americanism Projects (Score Value 50 pts) • Membership Achievement (Score Value 20 pts) • Legislative Initiatives (Score value 15 pts) • Fraternalism Activities (Score value 15 pts) • Reference 100-5, Principle 6, Section 1 • Chapters submit packages to Division by date determined by Division President.

  14. AFSA TEAM AWARDS • AFSA Humanitarian Service Award • Eligibility: Chapters involved with humanitarian efforts on a local and/or national level, this award is not about volunteering on-bases and not every chapter may be involved in humanitarian activities. • Presented for: Exemplary achievement in the field of humanity • Package requirement: Submit AFSA Form 100 limited to front side only. • Award categories: • Humanitarian efforts at Local Level (Scoring 75 pts) • Humanitarian efforts at the national Level (Scoring 25 pts) • Reference 100-5, Principle 6, Section 2 • Chapters submit packages to Division by date determined by Division President.

  15. AFSA TEAM AWARDS • AFSA Chapter Membership Award • Eligibility: All chapters are eligible, two awards are presented to ensure all chapters are competitive: percentage increase and actual increase. • Presented for: Chapters showing the largest growth percentage and actual in membership in any given recruiting year (January 1- December 31). • Package requirement: None, award is determined by International President and Division Presidents • Reference 100-5, Principle 6, Section 3

  16. AFSA TEAM AWARDS • AFSA CMSgt Richard L. Etchberger Communication Award • Eligibility: All Divisions/Chapters are eligible • Presented for: This award recognizes a comprehensive communication program that effectively incorporates association messages into newsletters, websites and social media outlets and uses a variety of other communication tactics to reach internal and external audiences. • Package requirement: Submit AFSA Form 100 both sides, with (URLs) links to websites and social media outlets, submit one copy of three separate newsletter editions if applicable. • Award categories: • Social media (Scoring 40 pts) • Website (Scoring 30 pts) • Newsletter (Scoring 30 pts) • Reference 100-5, Principle 6, Section 4 • Chapters submit packages to Division by date determined by Division President.

  17. Recruiting and Retention Incentive Awards • The Membership Recruiting and Retention Incentive Awards program recognizes members who recruit new members and retain current members in sufficient quantities to sustains the continued growth of the association. The program is designed to recognized membership recruiting and retention achievements and encourages members to seek entry into the elite SKYHigh/HighFLIER/TwinFLYER clubs. Top performers will have their names listed in AFSA publications. • Eligibility: All AFSA members • Submittal: None, award is determined by International President and International Membership Chairman • Individual Awards: Top Recruiter and Top Retainer • Each winner will receive a memento, and one free convention registration if member recruited or retained a minimum of 100 members • Elite SKYHigh/HighFLIER clubs. • Recruit/Retain 100 or more members in calendar year, receives distinctive award, special pocket badge and one free conference registration • Elite TwinFLIER Club • Recruit/Retain 100 or more members with at least 25 being either recruited or retained • Reference 100-5, Principle 7, Section 3-4

  18. Recruiting and Retention Incentive Awards • Chapter Awards: • The top recruiting and retaining chapter will receive a distinctive award and special recognition at the International Convention. • No convention registration will be awarded for organizational awards. • Minimum recruiting is 300 newly recruited members and retention is 200 retained members. • Reference 100-5, Principle 7, Section 5

  19. AFSA Form 100 AFSA Awards Nomination Form (AFSA Form 100). AFSAM 100-5 provides detailed instructions on completing this form.

  20. Sample Transmittal Letter Follow AFSAM 100-5 guidance closely and meet your Division suspense.

  21. Airman/NCO of the Year Cover Letter NOTE: The Biography and Photo requirement. Ensure your package is complete!

  22. AFSA Awards Submission Matrix The Awards Matrix is a handy checklist to ensure your packages are complete.

  23. Award Process Tips • Chapter Presidents or their awards program chairpersons should start collecting useful awards information from the beginning of the year. • Keep documentation on every Chapter project throughout the year. • Write in active voice and make your bullets count with action/result format. • Keep Military abbreviations to a minimum. • Follow the manual guidance, ensure your nominations are formatted correctly. Ensure spelling/punctuation and grammar are correct. • Proofread & remember, awards package writing is a “team sport”.

  24. Summary • Volunteers “run” our Association—make the time to recognize them! • Plan ahead and document often, award package writing is easier when the achievements are already gathered • Correct format and on time submission is a must • AFSA Manual 100-5 • Your DP & AFSA HQs Staff are there to help

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