Environmental Monitoring at the National Archives

1. Environmental Monitoring at the National Archives Marta O’Neill, Preservation Officer National Archives

2. Current process • One to three data loggers in each stack of our 44 facilities, depending upon stack size and shelving configuration. • Several hundred data loggers in use across the National Archives. • A variety of different data loggers. Primarily PEMs. • On-site staff upload the data logger information into Climate Notebook. They email the zipped files to Preservation Programs and mail printed copies of a report to our office quarterly.

3. NARA eClimate Notebook • We have a contract with Image Permanence Institute to customize their eClimate Notebook website http://eclimatenotebook.com/ for our use. • It is over the web and not part of our network.

4. Customized features • Each facility will have an account, where they can view their own data. • There will be an administrator account that can see the data for all facilities. • One account can have multiple logins/users.

5. Customized features • Shows NARA Standards and each data logger will be assigned a standard. • Shows time in standard for each data logger

6. Show National Archives hierarchy This is only test data, not our actual hierarchy.

7. Benefits of the website • Quicker for staff gathering data. • More efficient sharing of data between each facility and Preservation Programs and Facilities staff. • Secure and backed up electronic records for our environmental data.

8. Schedule • Website will be piloted at the beginning of September. • It will be rolled out to all our facilities between October 2012 and March 2013. • Training will be provided to our field sites over the web by Preservation Programs staff.

9. Contact information • Marta O’Neill • Marta.Oneill@nara.gov • Preservation Programs • http://www.archives.gov/preservation/ • Preservation@nara.gov • Image Permanence Institute • https://www.imagepermanenceinstitute.org/ • https://www.eclimatenotebook.com