DFAS PARTNERING BRIEF PAY/PERS Conference

1. DFAS PARTNERING BRIEFPAY/PERS Conference Mr. Mark Rudolph PSC(SW/AW) R. M. Dilloway Current Initiatives & Changes September 18th, 2012 Integrity - Service - Innovation

2. DWOWS UPDATE • Defense Workload Operations Web System – Update • DFAS will be publishing a DWOWS Tips of the Month bulletin to inform users of updates and changes. • CCL-MB-DWOWS@DFAS.MIL is not a trouble ticket Email address, this address is for DWOWS access and other functions outlined in the DWOWS users guide. • DFAS continues to receive trouble ticket request via CCL-TD mailboxes. MPA 49/11 announces limitations on the use of CCL-TD mailboxes for the last 3 of members SSN. • Remember to log in DWOWS at least once a month to prevent suspension of your access. Users that have not log into DWOWS for over 90 days, the system will automatically delete your access for security purposes. • MPA 28/12 requires supporting documents be uploaded to DWOWS on all requests. • Separation worksheets are required on all accounts, upload requirements and guidelines are included in DJMS PTG Part 1, Chapter 3, Section (a). Integrity - Service - Innovation

3. AUDIT READINESS CERTIFICATION • MPA 28/12 announces requirement for supporting documents • DFAS requires that supporting documents are uploaded to DWOWS for all request that are not supported by a reject that can be viewed in JJAM. • Exceptions have been made for programs managed by NPC and Navy Safe Harbor. Requests supported by authorized listings such as bonus payments, bonus collections, officer aviation incentive pay, SDAP, PAC, SCAADL, and other programs will continue to be processed when a request is received from the appropriate program manager. • DFAS will begin a trail period to obtain supporting documents on a random sampling of accounts where action is taken based on JJAM rejects or listings received from NPC and Navy Safe Harbor. Integrity - Service - Innovation

4. SEPARATION WORKSHEETS • SUBMISSION REQUIREMENT FOR SEPARATION WORKSHEETS. • DJMS PTG part 1, chapter 3, section (a) has been updated to address all regular separations and following sections have been reassigned. • DFAS requires ALL separation worksheets be submitted through DWOWS (Individual trouble tickets for each member with out-of-balance status). • Both the DJMS PTG and DWOWS users guide provide specific instructions on when and how to upload separation worksheets. • Individual cases for out-of-balance separations. • Individual cases for out-of-service debt separations. • Mass transaction case for in-balance-separations to be submitted within 3 workings days after the 20th day of the month for all separations in the prior calendar month. • Mass transaction SSN requirements. In the “SSN” field enter one of the following options ONLY, do not adjust to a different last three regardless of the last three of the SSN in the file.a) 000000333 for all separation worksheets ending in SSN last three range 000-333b) 000000667 for all separation worksheets ending in SSN last three range 334-667c) 000000999 for all separation worksheets ending in SSN last three range 668-999 Integrity - Service - Innovation

5. HFP AND IDP UPDATE • MPA 08/12, 11/12, and 17/12 outline workaround procedures for reporting HFP and IDP (MPA 13/12-RC). • Personnel/Pay office determination is critical in determining which method is best to process prorated entitlement to minimize negative pay impacts on eligible member accounts. • Corrections and cancellations to entitlements erroneously or incorrectly posted must be submitted directly via DWOWS under department JFLQ and Clerk Code 261 for action IAW MPA 17/12. • Commanding Officers and Unit Commanders have the responsibility of certifying a location HFP or IDP when reporting eligibility to PSD’s for pay action. • DJMS workaround is in place to systematically post negative 23 amounts based on the ARRIVE and DEPART HFP dates recorded from 2301, 02, and 03 transactions. DJMS system review completed after each update with a one day delay at MM and EOM pay cut-offs. • SDP processing limitations have resulted from activities holding IDP transactions for afloat deployed sailors that would otherwise be eligible to start an allotment. DS and C2 processing is required to post SDP in months where IDP cannot be started as an open entry. Integrity - Service - Innovation

6. HDP-L UPDATE • MPA 30/12 details the system change for HDP-L (location) input. • HDP-L entitlement requires a member to remain in a qualifying location for over 30 consecutive days, with the entitlement starting on the 31st day (DoD FMR Volume 7A Chapter 17 paragraph 170103). • 1401 transactions must include either a Y (back to back) or N (non back to back) indicator to post HDP-L. • 1401 transactions with code N will post an NE entry until the 31st day member has been in the qualifying location and then post an open entry to the pay account. If an SH transaction is posted between the NE start and 31st day, the entitlement will not open. This avoids timeliness issues caused by holding the document until member meets the minimum consecutive days in the qualifying location. • Correction to NE entries should be made in the same manner as FSA entries recycling through the 31st day. Integrity - Service - Innovation

7. RESERVE LEAVE CARRY FORWARD AND SELL BACK • MPA 07/12-AC and MPA 25/12-RC • Improved separation/accession counseling is required at the NOSC and PSD levels. when a members DJMS account will transfer from RC to AC systems or AC to RC systems and upon completion of ADT orders. • DJMS-AC: Delay separation transactions until member has made the election and pay account has been adjusted or DOS if member fails to make the election. • Elections (NSIPS NAVPERS 1070/613) should be made prior to completion of Active Duty and uploaded to DWOWS for action before the separation transaction is submitted, DO NOT hold separation transaction past DOS. • Unique DWOWS requirements (all other fields remain standard). • I) SYSTEM: ACTIVE DUTY, TYPE OF CASE: MPN LV CARRYOVER, DEPARTMENT: JFLF, CLERK CODE: MST • II) SYSTEM: RESERVE, TYPE OF CASE: RPN LV CARRYOVER, DEPARTMENT: JFLF, CLERK CODE: MST • NAVPERS 1070/613 will also have to be submitted at the beginning of new active duty periods to adjust beginning leave balance for any days carried forward. Reserve personnel should report with this document upon ADT, ADSW, or Mobilization. • MPA 25/12 outlines guidelines for initiating LSL for members under DJMS-RC for accrued leave under DJMS-RC when the member is not completing a set of qualifying orders (separation or retirement from the Navy Reserve or at reenlistment for enlisted members). Integrity - Service - Innovation

8. UPDATE TO PAC/WIA HFP & CZTE ACTION • MPA 32/12 (Navy Safe Harbor assumes responsibilities of PAC reporting). • DFAS Cleveland will ONLY take any action on PAC accounts as authorized by Navy Safe Harbor (weekly PAC Action Requests and Monthly PAC Rosters). • Beginning in September 2011, DFAS has been using OPEN 09 entries, Save Pay Type – A or G, with FID 23 to report HFP for PAC/WIA Sailors. • This entry will remain open until Navy Safe Harbor notifies DFAS of termination or 1 year after evacuation without extension. • CZTE entries will be posted when DFAS receives notification from Navy Safe Harbor inpatient status using an FL entry with country code XX. T • The field should note that ALL other entitlements (10, 14, 15, 21, 27, etc) will remain on those lines. PSD’s should not stop these entitlements on accounts with OPEN 09 lines FID 23. • PSD should NOT open 23 entries for accounts with OPEN 09 lines FID 23. • If the member has been returned to a HFP/CZTE location or returned FIT for FULL DUTY notify Navy Safe Harbor IAW MPM 7220-112 and MPA 32/12 to stop members PAC entitlement. • Request field continue to review MEMO entries before taking action. Integrity - Service - Innovation

9. ADDITIONAL INFORMATION • RAVC READ INFORMATION • DFAS-CL MilPay Operations receives several requests for assistance with RAVC and travel payments. • Navy PCS travel is not maintained by DFAS-CL MILPAY Operations and is a field processing responsibility. However, DFAS can provide limited assistance with FTP and WINIATS problems interfacing with payment release. • FTP problems should be reported to CCL-DFAS-FTP@DFAS.MIL • This mailbox can provide assistance with FTP files submitted for travel payments. • WINIATS problems should be reported to IATS-HELP-DESK@DFAS.MIL • This mailbox can provide assistance with WINIATS technical support BUT are not the correct office for policy or entitlement. DTMO can help determine travel entitlement not clearly stated in the JFTR. • Unofficial WINIATS user training can be located on the following Website. • http://www.profsft.com/cbt/ Integrity - Service - Innovation

10. CONCLUSION • DWOWS UPDATE • AUDIT READINESS. • SEPARATION WORKSHEETS. • HFP & IDP UPDATE. • HDP-L SYSTEM CHANGES • RESERVE LEAVE CHANGES. • PAC/WIA HFP & CZTE PROCESSING UPDATE. • ADDITIONAL INFORMATION FTP & WINIATS. • QUESTIONS? Integrity - Service - Innovation

11. CONCLUSION • For emergencies or concerns, please feel free to contact the following personnel: PSC(SW/AW) DOMINIC R. POSTIGLIONE (ACTIVE DUTY PAY) DOMINIC.POSTIGLIONE@DFAS.MIL COMM: (216) 204-3831 DSN: 580-5530 MR. THOMAS ALTMAN (PSC RETIRED) (RESERVE PAY) THOMAS.ALTMAN@DFAS.MIL COMM: (216) 204-4573 DSN: 580-5530 LTJG TYSON BIDDLE (SPECIAL CLAIMS/RESERVE BRANCH CHIEF) TYSON.BIDDLE@DFAS.MIL COMM: (216) 204-1238 DSN: 580-5683 LT YIFAN GUO (ACTIVE DUTY BRANCH CHIEF) YIFAN.GUO@DFAS.MIL COMM: (216) 204-4325 DSN: 580-5530 Integrity - Service - Innovation