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SUNCOM State Master Contract Filing Procedures FY 2014-15

This directive outlines the filing procedures for E-Rate reimbursement for all State Master Contracts starting with FY2013-2014. DivTel will manage the procurement, billing, and USAC invoices, reducing the burden on customers. Customers maintain choice of invoicing modes and will not have to submit AT&T GRIDS. DivTel will ensure accurate applications and compliance with USAC guidelines.

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SUNCOM State Master Contract Filing Procedures FY 2014-15

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  1. SUNCOM State Master Contract Filing Procedures FY 2014-15

  2. USAC Directive • USAC requires DivTel to file for E-Rate reimbursement for all State Master Contracts starting with FY2013-2014 • Decision due to fact that DivTel pays service provider invoices – i.e. is Billed Entity • The change applies to all DMS-billed E-Rate Eligible SUNCOM Master Contracts • Customer must file Form 471 for DMS services directly billed by the vendor (e.g., Mobile Communications Services)

  3. Working with the DMS Team • E-Rate Team • Advise Florida schools & libraries • Apply on behalf of entities using DMS-billed State Master Contracts • DMS Business Consultants • Service Delivery Department • Billing Department

  4. Benefits to You • DivTel manages all procurement and competitive bidding for state master contracts • DivTel will be responsible for filing applications, billing and USAC invoices • Customers will not have to comply with USAC State Replacement Contract procedures

  5. Benefits to You • Customer maintains choice of SPI vs. BEAR invoicing modes • Customers will not have to complete and submit AT&T GRIDS • E-Rate Team will be primary contact for USAC inquiries • e.g., PIA, Invoice Review (PQA) contacts • DivTel will ensure that state master contract applications are accurate and meet all USAC guidelines.  DivTel, rather than SUNCOM customers, will be responsible for errors or omissions that impact funding.

  6. State Master Contract Filing Process

  7. Mirrors Standard Annual Applicant E-rate Process

  8. State Master Contract Filing Process

  9. State Master Contract Filing Process

  10. State Master Contract Filing Process

  11. State Master Contract Filing Process

  12. State Master Contract Filing Process

  13. State Master ContractsBidding & Ordering

  14. SUNCOM State Master Contracts • To view eligible E-Rate contract information,go to the DMS SUNCOM Website • For questions about services, contact your DMS Business Consultant • To order services, go to Ordering Login Page TIP: Allow plenty of time to file your CSA

  15. DMS State Master Contracts

  16. DMS State Master Contracts

  17. DMS State Master Contracts

  18. DivTel Business Development Consultants

  19. Competitive Bidding: ‘Mini Bids’ • What is a mini bid? It is a process used by applicants to evaluate all eligible state master contracts and demonstrate why the selected service provider it chooses is the most cost-effective solution. • When is a mini bid required? A mini bid is required for contracts where a state files a Form 470 and signs state master contracts with more than one provider. • Applies to the following SUNCOM contracts: • Mobile Communications Services (MCS) # DMS 1011-008(A or B, depending on vendor) • Telephone Equipment & Services (STEPS) # 730-000-09-1 • Wiring, Internal (TIPS) # DMS 1213-001(A-N, depending on vendor)

  20. Sample Bid Evaluation Matrix

  21. Communications Service Agreement and Billing (CSAB) System • New CSAB Data Collection & Ordering System • Evolution of FY2013-14’s Application process • Data Collection • Selecting Services • WebEx Training series • 11/08 – System Administrator Set-up • 11/15 – General E-rate Topics Training

  22. State Master ContractResponsibilities

  23. DivTel Will Need From You: • Letter of Agency – Sign, date, notarize, and return to E-Rate Team • If ordering P2, you will need a Technology Plan • If you already have a certified Tech Plan: • Provide your DOE letter of Tech Plan Certification • If you don’t have a certified Tech Plan: • Notify E-rate Team of Plan status • You must provide your DOE Letter of Tech Plan Certification beforeForm 486 (Receipt of Service Confirmation) can be filed • Inform E-Rate Team if you are conducting your own procurement (filing own Form 470) and considering a DMS State Master Contract as a bid response

  24. DivTel Will Need From You: • Services, quantities, and other information included on Block 5 • Copy of Form 479 (Children’s Internet Protection Act Compliance Certification) if ordering Internet Access services • Contact information for person(s) responsible for E-Rate • Any supporting documentation requested by E-Rate Team

  25. Responsibilities • DivTel • Will ensure State Master Contract applications are accurate and meet all USAC guidelines • Will be responsible for any reduction in funding that results from DivTel errors or omissions • SUNCOM Customers • Will be responsible for any reduction in funding that result from their error or omissions • Agree to meet required document retention rules and to provide documentation, as required by DivTel and USAC

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