All Athlete Training

1. All Athlete Training January 9, 2019 Competitive Sports Staff Hper 118

2. Associate Director of Campus Recreation - Daniel Lawrence Assistant Director of Competitive Sports – Amanda Bray Athletic Trainer – Kendra Gilmore Competitive Sports Graduate Assistants –Emma Juneau and Kyle Pearson Introductions of Personnel

3. Daniel: advocates for resources for all programs, assists with finances • Amanda; day-to-day operations, finances, student development • Kendra; Injury prevention and care, home game/event coverage • Emma and Kyle; Assist assigned teams with operations, travel itineraries, equipment inventory/storage, BOX updates • Executive Council: Incentive Program, Community Service, Club Socials • Other professional staff assist with the following • Scheduling: Nicole Nelson • Marketing: Diane Meifert • Travel: Kayleen Streator • Financial: Jennifer Seamons • Trademark/Licensing: Heidi Adams Personnel/Their Role

4. General Representation Hazing Team Infractions Standards of Conduct

5. All team members must maintain high standards of behavior and sportsmanship both on and off the field. When visiting other campuses, team members are expected to respect local laws, regulations and authorities, and the same standards hold true for teams being hosted by Utah State University. General

6. There are NO drugs, alcohol, or other illegal substances allowed in vehicles, hotels/motels, or University facilities while on a team trip or at a team function. There is NO underage drinking allowed ever. As team members, you are responsible for the actions of your teammates, which affect the entire program. If an incident does occur, please contact the Assistant Director of Competitive Sports and inform them of the situation BEFORE they hear it from someone else. Representation

7. If a Club Sports team is found in violation of the USU hazing policy, it will result in disciplinary action to be taken and may be grounds for suspension. • Just a few examples • Endangers the mental or physical health or safety of another • Involves consumption of any food, alcoholic beverage, drug, or other substance or any other physical activity that endangers the mental or physical health and safety of an individual • Involves any activity that would subject the individual to extreme mental stress, such as sleep deprivation, extended isolation from social contact • Involves defacing or destroying public or private property Hazing

8. Team Disciplinary Procedures - Minor • Minor infractions include, but are not limited to: • Failure to submit required documents such as; Travel Authorization forms, injury reports, driver forms/tests, budgets, etc. • Second offense of improper social media or web content • Failure to maintain an accurate inventory of equipment/uniforms, etc. • Failure to clean up fields after events or to keep spectators off of fields during events. • Teams using fields they have not scheduled or occupying “Open Rec” scheduled space as a team. • Minor infractions will result in a warning given to the team and a $25 to $75 fine.

9. Major infractions include, but are not limited to: • Two or more minor infractions • Misuse of team funds and/or abusive use of team funds • Not following proper purchasing procedures • Failure to submit University required paperwork, i.e. medical waivers, participant forms, team rosters, travel authorizations, eligibility forms etc. • Displaying conduct that is incompatible with the University’s function and purpose and the purpose of the Club Sport Program • Destruction of property or equipment • Not getting approval for logos and word marks, or misuse of them. All designs must be approved! • Allowing ineligible individuals to participate in team activities. Ineligibility can be caused by lack of waivers, low GPA inaccuracy credits carried, NON USU student etc. Team Disciplinary Procedures - Major

10. A $300 - $1,000 fine will be assessed for every major infraction. If more major infractions occur, or if the 1st infraction is serious enough, the following actions may also be taken: • Probation (will last one year to date of punishment unless otherwise noted) • Funds frozen • Loss of funding and/or facility usage • Suspension of Club Sport status on campus • The Assistant Director will notify the team representatives in an email about major infractions. It is also likely a meeting will take place between the team officers, Assistant Director, GA’s, and Executive Council. Team Disciplinary Procedures - Major

11. Benefits of Being a Club Sport Retaining Club Sports Status incentive program Team Membership

12. Priority in scheduling Campus Recreation facilities, free on-campus storage • Administrative/secretarial support through the CR Office (Fiscal Responsibilities) • Limited funding, credit card usage, mail services, fax service, copy machine access • Access to University Motor Pool vehicles for travel, and has a Travel Specialist who books all travel • Can use every University logo for printing and social media minus the Bull (strictly Athletics) • Athletes can receive one course credit per semester after registering online, and having the Assistant Director sign the Registration Form. • Donors/Sponsors can receive tax-write off through giving that’s approved by Advancement Services Benefits of Being a Club Sport

13. Team Evaluation and Incentive Points

14. Incentive Points Tracking Sheet

15. Participant Eligibility Team member responsibilities Team Responsibilities &Requirements

16. Non-discrimination on the basis of gender, sexual identity, race, color, national origin or handicap. Any USU student will be given the opportunity each year to try out for or join a Club Sport. • All athletes must be registered for a minimum of 12 credits and maintain a cumulative 2.0 GPA or higher. Graduate students are to be registered for at least 6 credits and a 3.0 GPA. • Make sure coaches/officers check with your NGB pertaining to eligibility requirements. In some cases, students may be required to carry more credits and/or maintain higher GPA standards to be in compliance with national governing body guidelines Participant Eligibility

17. Be responsible for any equipment/uniform issued to you. • It is your responsibility to know your health condition, and it is strongly recommended that you have a physician’s exam before participation in your chosen sport. • It is your responsibility to cooperate with the Assistant Director of Competitive Sports in compliance with the regulations, policies and procedures as specified in the Club Sports Program Manual. Team Member Responsibilities

18. What we have to follow! Travel Procedures

19. We have to do our best to follow what Risk Management prefers for all travel. • When submitting travel requests, please make sure to remember the following: • If reservations needed- must be submitted 16 business days prior to event • If no reservations needed- must be submitted 10 business days prior to event • Roster is to be submitted and finalized 5 busness days prior to event • Last minute additions can be added in the event of injury and need to fill team • Last minute removals can be done up to the day of travel, but Kayleen and Amanda must be notified • While traveling, you’re representing this program, university, and your team. Rules to Follow

20. Permission will need to be given prior to travel or purchase if the team is eating within Cache Valley. Student Affairs policy states that only 18% tip is allowed for any type of purchase. It is University policy that a full roster of who attended that meal is documented and completed via the Meals and Entertainment Form. The Travel Officer will be required to turn that list into their direct report. Team Meals

21. Social Media and website policies Apparel and printing Marketing & Trademark Licensing Policies

22. In order to better inform and serve our teams, it has become necessary for Campus Recreation to implement a policy for social media and web use. Flyers, Posters, or any marketing requests must be completed 3 weeks prior to desired completion date! Website, Social Media, Flyers Policies

23. Each team has its own website to use for news, ticket sales, paying dues, schedules, rosters, and social media streams. • Any team website update will need to be addressed to the Campus Recreation Department. There is a form on the Team Resource Page where updates and requests can be submitted. Website

24. Club Sports teams are responsible for their own individual team accounts on social media pending the Social Media Agreement completion • Use Aggie A logo with Campus Recreation and team name as Facebook profile picture • Do not post anything that will violate the USU Visual Identity Program i.e. altering logos • If you have any questions or would like to post any cool Club Sports marketing material, contact the GA of Marketing, directly at campusrecmarketing@usu.edu Social Media

25. All teams must work with their direct report when ordering any type of apparel or merchandise. • There are certain approved vendors that teams are allowed to order through for any items that are being printed. • Teams can order just “blank” items from any vendor, but once a logo is desired a different company has to print the design. • A full list of vendors can be found online; https://www.usu.edu/licensing/# Popular vendors include • BSN Sports (Tyson Fry, Field Sales Pro, tfry@bsnsports.com or 385-206-7528) • Boathouse (Mountain West District Sales Manager, Jace Jackson jjackson@boathouse.com and/or Customer Service Rep, Marcie Fitzpatrick mfitzpatrick@boathouse.com 1-800-875-1883 x 216). Apparel and Printing

26. Revenue Allocation Money Where your dues go Expenses Credit Card Usage Cash Reimbursements Payment for Officials Finances

27. Teams are allowed a small amount of student fee money to be divided amongst all possible teams, minus first year teams. Any money not delegated will remain in the Club Sport General Fund to be used for assisting with some out of state travel for post-season play. Allocation Money

28. Travel League Fees Official Fees Apparel Equipment Food Etc. Dues Go Towards…

29. It’s all considered university property! All equipment/uniforms must be approved before purchase. When large purchases need to be made, please speak to your direct report prior to making any purchases. A bid process for equipment/uniform/charter bus/flights over $5000 will take an additional two weeks processing time. Equipment/Uniforms

30. Cash advance or p-cards must be used! The Assistant Director must approve any expected reimbursement before purchase is finalized. Do not make purchases with personal finances unless in an emergency; For all other purchases, they must be made using the P-card. Cash Reimbursements – DON’T DO IT

31. Each team is strongly encouraged to accrue additional funds for their team through fundraising events. • Before contacting potential fundraisers, ideas must be cleared with and approved by the Assistant Director and with the Advancement Office. • A list of options and the policies for all student groups on campus can be found on the Team Resource Page. • Working Athletic Events with Event Services • City Clean Up • Athletic Event Clean Up Fundraising

32. All donations for Club Sports teams can be done online through the Campus Recreation website. All donation checks must be mailed into the Campus Recreation office or delivered in person to the ARC. The proper mailing address that should be used is: USU Campus Recreation- c/o “your club sport” Assistant Director of Competitive Sports Amanda Bray 7005 Old Main Hill Logan, Utah 84322-7005 Donations

33. All solicitation to either individual people, business or companies must be approved prior to any communication done by a Club Sports coach or athlete. The Assistant Director works closely with the Advancement Services office to ensure that we are not approaching any potential sponsor by more than one department at the university. Sponsorships

34. There will be a new protocol for paying officials individually (if not through league). • Must have form submitted to Assistant Director 1-2 weeks prior to event • If a re-occurring official must go through HR and be hired • If not, we will be able to pay them through accounts payable Payment for Officials

35. General AT Services Risk Management

36. Club Sport officers, members, and coaches should emphasize safety during all team related activities, and develop and practice safety guidelines relevant to the sport. • Have at least two members certified on CPR/First Aid/AED, and have a first aid kit at practices and games. • The Travel/Safety officer is responsible to submit Injury Report forms for injuries, which occur to team members during on-campus or off-campus practices or competitions. These reports must be submitted to Athletic Trainer within 24 hours or the next working day after each occurrence. General

37. Athletic training services are available for all Club Sports athletes. The AT office is located in the ARC. • Kendra’s hours posted on website (please still email to schedule appointment) • Services provided include injury prevention, examination, rehabilitation, management and referrals. • The AT is available for practice and game coverage as well as some travel time permitting. • Kendra has three aids that will be assisting with practices and home events. They do not have qualifications as Kendra- only gives basic First Aid and taping. • If you require more attention please schedule appointment Athletic Training Services

38. Scheduling/Facility policies Hosting an event Team Equipment policies Facilities & Equipment

39. Each team is responsible for scheduling all of its events, games, and tournaments. All requests for on-campus facilities such as fields or gyms must be submitted through the following; Games (rec_facilites/clubs_sports_forms) Tournaments (rec_facilites/club_sports_tournament) Meetings (rec_facilites/club_sport_meeting_forms) When using the facilities, all team affiliates must treat the Campus Recreation staff with absolute respect. Please reserve practice/meeting spaces MINIMUM 1-2 weeks prior to event Scheduling/Facility Policies

40. There are certain days throughout the school year and summer that Campus Recreation facilities will be closed. This being said, it should be noted that at times teams will not be able to have access to their equipment located in the buildings. All closings/schedules can be found at https://www.usu.edu/campusrec/rec_facilites/closures MLK Day – January 21, 2019 President’s Day – February 18, 2019 Spring Break – Differs per facility University holidays

41. Registration fee for hosting events should be handled through the Campus Recreation Office. • Any mailings may be sent through the office as well. All registration fees collected will be deposited directly into each teams’ team account. • 7005 Old Main Hill, Logan, UT 84322 • Teams are responsible for fields/gyms clean up after any practice, match or tournament. • Teams that leave fields/gyms or other facilities in disarray will be charged with a minor infraction. Hosting an Event/Clean Up

42. The officers of each team will maintain an accurate and current equipment/uniform inventory. All teams must reconcile their inventory with the Competitive Sports staff immediately following their season. All Club Sports equipment can be stored in the Club Sports storage room located in the ARC or outside sheds. Please make sure you return equipment to appropriate space Any member who does not return equipment will have a hold placed on all University records until such time that equipment has been returned and accounted for or monetarily reimbursed. Team Equipment Policies

43. Rachel Robbins, RD • Rachel.Robbins@aggiemail.usu.edu • Team Talk Series • Macronutrients • Nutrition for Performance • Nutrition for Recovery • Workshops • Grocery Store Tours • One-on-one Nutritional Counseling • Nutrition/Healthy Habits Challenges • Survey Sports Nutrition

44. January 10th: Spring Opener Funtivities 7-9pm at HPER Small Pool- food provided so please RSVP February 9th: National Girls and Women in Sports event Promote your sport to local girls in community, need to know by February 1st if interested (will receive incentive pts) April 16th: Club Sport End of Year Banquet 5-8pm at MAC Gym in the ARC Upcoming Events

45. Reminders and Due Dates Schedule Meeting with Direct Reports Sign-up sheets by the door Submit Updated Officer List by Jan 18th Submit Spring Schedule by Feb 1st Make sure Travel/Safety Officer Certs are up to date Next Training: https://www.usu.edu/campusrec/aquatic_programs/red_courses Friday, Jan 25- 6:30-8am Saturday, Feb 23- 9-10:30am Submit rosters by Feb 1st Please move equipment back to outdoor storage if contacted after meeting

46. Good Luck this Spring Season! Thank you for attending today!