Operation Services Overview

1. Operation Services Overview 10/4/2005

2. Organization Director of OPS -Ken Mannon Deputy OPS Director –Jared Interholzinger Project Management, Planning & Design Dept Admin Leora Spence Maint. & Repairs – Fleet / Facilities Tracy Ochsner Real Estate Services Helen Matson Building Systems and Energy Mgmt Steve Strickland

3. Project Management Project Design P M P D

4. P M P D STAFF Facilities Project Managers Steve Seefeld, CDT Ron Kechter, P.E. Steve White Architect / Designer David Yee

5. Mission To provide quality project management, planning & design services to all City Departments, in which projects are completed within budget, within the milestone schedule, and with customer satisfaction being at the utmost importance

6. Responsibilities

7. Provide Project Management, Planning and Design for all “above ground” (buildings) structures, including new buildings and all remodel work

8. Projects follow the Guidance of the • “Capital Projects Procedures Manual” • Conceptual Design Phase • Preliminary Design Phase • Final Design Phase • Right-of-Way Acquisition • Bidding Phase • Construction Phase • Close Out Phase

9. Current Projects • Project Management • Design Support • Furniture Design and Layout

10. Project: Northside Atzlan Center Budget: 3.9 Million Phase: Design

11. Project: Police Services Budget: $32 Million Phase: Design

12. Project: Vehicle & Equipment Storage Budget: $2.47 Million Phase: Closeout

13. Project: Sand and De-icing Facility at Streets Budget: $2.43 Million Phase: Final Design

14. Project: Sand and Deicing Facility at Streets Budget: $2.43 Million Phase: Final Design

15. Project: CSU Transit Center Budget: $9.13 Million Phase: Phase 2 Design

16. Project: Compressed Natural Gas / H2 Station Budget: $400,000 Phase: Completed

17. Project: Compressed Natural Gas / H2 Station Budget: $400,000 Phase: Completed

18. Project: Franz- Smith Cabin at Musuem Budget: $134,500 Phase: Closeout

19. Project: Civic Center Parking Structure Budget: $10.5 M Phase: Completed

20. Other Projects Parks Maintenance Downtown Shop Backup Natural Gas Compressor Mulberry Pool and Water Playground Lincoln Center HVAC Replacement 281 North College HVAC Replacement

21. Dept Administration

22. LeOra Spence, Admin Support Supervisor Staff Carol Rankin, Admin Clerk II Annie Houston, Accounts Payable rep Jan Watson, Accounts Payable Rep Kayla Ballard, Admin Clerk

23. Responsibilities

24. Department Office Support Personnel Support Services Travel / Training / Reception Reports Vehicle Rentals Financial Accounting Accts Payable Budget Analysis Expenditure Tracking Billing

25. Facility Maintenance

26. Maintenance. & Repairs –Facilities Tracy Ochsner Maintenance Supervisor Bruce Byrne Custodial Services Joan Barrie 1 Scheduler/ Technician 4 Technicians

27. Responsibilities

28. Maintenance of 75 Buildings 1 Million Square Feet + Over 4,600 Work orders each year

29. Coordinate Contractors Preventative Maintenance Building Inspections General Building Maintenance Small Remodel Projects Custodial Services Electrical Systems

30. Fleet Maintenance

31. Maintenance. & Repairs –Fleet Tracy Ochsner 1 Shop Supervisor Dave Leicester Parts Supervisor Shane Armfield 1 Scheduler 4 - Team Leaders 3 Part Assistants 11 Technicians 2-Hourly Assistants 3 Buscleaners 5 Hourly Fuelers

32. Responsibilities

33. 4 Shops 906 Vine Street (vacant) 835 Wood Street Streets Shop Transfort Shop

34. 906 Vine Shop Photo Here Wood Street Shop Currently Vacant

35. 835 Wood Street Photo Here 1 Shop Supervisor 2 Team Leaders 6 Mechanics 1 Service Writer 1 Parts Assistant 2 Hourly Helpers 906 Vine Shop

36. Transfort Shop 5 Bus Fuelers 1 Shop Supervisor 2 Team Leaders 3 Mechanics 1 Parts Assistant 3 Bus Cleaners

37. Streets Shop Photo Here Streets Shop 1 Team Leader 1.5 Mechanics .5 Parts Assistant

38. Parts 3Locations over $500,000 Inventory 6,000 Different types of parts $1.15 Million of volume annually

39. Fuel 4Sites Transfort Wood Street Park Shop Collindale Fossil Creek Park

40. 2004 Totals Unleaded 512,982 Gallons Diesel 437,315 Gallons Propane 23,048 Gallons Natural Gas 1,390+ Gallons BioDiesel (2005) 51,741 Gallons

41. Fleet Profile Buses 49 Cars 296 Pickups/ Vans 380 Trucks 202 Motorcycles 14 Mowers 112 Sweepers 11 Tractors/ Backhoes / graders 82 Trailers 178 Large Construction Equip 26 Small Construction Equip 291 Utility Trucksters 65 Misc. 152 Total 1,858 Units

42. Energy Services/ HVAC Maintenenace Steve Strickland 1 HVAC Team Leader 1 Controls Specialist 3 Technicians EMCS and Access Control Systems

43. Real Estate Services

44. Real Estate Manager - Helen Matson 1 Real Estate Specialist 3 Real Estate Specialist II 1 Real Estate Specialist III

45. Current Project Highlights • Purchasing land /conversation easements for Natural Areas • Acquiring Land / easements for the Dry Creek Project • Acquiring Land / easements Timberline Road Widening Project • Acquiring Land / easements Prospect Road Widening Project • 190 total active projects

46. The services we provide include: • Property Research • Site Selection • Real Estate Appraisals and Valuations • Land Negotiations and Acquisitions • Right-of-Way Acquisitions • Property Management • Property Disposal • Strategic Space Planning • Eminent Domain Acquisition

47. Real Estate Services works with a wide variety of City departments including: Affordable Housing CLRS City Attorney’s Office City Manager’s Office Engineering Light & Power Operation Services Planning and Zoning Police Services Poudre Fire Authority Natural Resources Water & Wastewater

48. Natural Areas

49. Facility Sites

50. Trail Easements