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HQ Operations All Hands

HQ Operations All Hands. February 19, 2013. Agenda. Welcome Human Resources and Management Business Management and Systems Support Equal Opportunity and Diversity Management Information Technology and Communications Facilities and Administrative Services

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HQ Operations All Hands

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  1. HQ Operations All Hands February 19, 2013

  2. Agenda • Welcome • Human Resources and Management • Business Management and Systems Support • Equal Opportunity and Diversity Management • Information Technology and Communications • Facilities and Administrative Services • Length of Service Awards / Recognitions • Questions?

  3. Human Resources Management Division Leah Hollander Director

  4. Employee Viewpoint Survey • NASA ranked first among the Best Places to Work • Headquarters Ranking: • 7th out of 10 NASA Centers • 44th out of 292 Agency subcomponents • HQ EVS Results (handout) • Supervisory Enhancement Initiative • Together We are Number One Campaign

  5. Supervisory Enhancement Initiative • Assessment and Hiring • Screening and Multiple Interview panels • HR Involvement • Expectations and Accountability • Notification, monitoring and periodic evaluation during probationary period • Learning and Development • Template IDPs and EDPs • Resource Guide/Website

  6. Upcoming Training - March • Position Yourself for Success:  Align Your Leadership Competencies in NASA’s Changing Environment – 3/7/13 • Congressional Operations Seminar for NASA HQ – 3/11-14/13 • APPEL-Strategic Thinking for Project Success – 3/13-15/13 • Conflict and Teams – 3/19/13 • Lunch & Learn:  Networking Strategies for Career Success – 3/19/13 • Retirement Planning Seminar (CSRS Employees) – 3/20-21/13 • Basic Contracting Officer Technical Representative Certification (COTR) Training – 3/25-29/13

  7. Budget Management & System Support Division Leigh Anne Giraldi Director

  8. Budget News & Key Dates • Sequestration 3/1/13 • NASA is running conservatively due to current CR (~1B) • $1.4B total hit • $400M - $500M extra impact • No new starts or development work • No furloughs expected unless it is mandated government-wide • Continuing Resolution (CR) – expires 3/27/13 • Limits spending to prior year’s level (2012) • No new starts • Formulation for PPBE 15

  9. eTS2 Implementation • NASA’s FedTraveler transition to Concur’s Government Edition online travel management system. • 05/31/12 GSA contract awarded to Concur Technologies, Inc. • 12/17/12 NASA task order executed • 02/07/13 NASA Kickoff with Center Implementation support teams • 11/30/13 Existing FedTraveler contract expires • Official NASA “Go-Live” date TBD • Concur Government Edition travel management systemhighlights • Similar to Travel Manager, the travel tool used by NASA before FedTraveler • Functionality includes web-based expense reporting, online booking tools, mobile applications/connectivity, E-Receipt capability • The embedded Travel Management Center (TMC) will continue to be CI Travel

  10. eTS2 Implementation – HQ as a Center • The HQ as a Center implementation managed by the Office of Budget Management and System Support (OBMSS) • Barby Birch is the Process Lead for the implementation, providing HQ travel process and system knowledge and Kathie Karmazin is the Project Coordinator • A strategic communication approach will be used to provide information and prepare HQ users for the implementation • More specific details/dates on the implementation will be circulated once it is provided by the Agency

  11. Leigh Anne Giraldi Director (LM050) Roger Sachse NRESS COTR Vacancy Business Mgmt Specialist Adam Bethon Supervisory Budget Analyst (LM052) Budget Operations Services Kathryn Karmazin Supervisory Budget Analyst (LM051) Budget, Systems and Support Services John Brett Lead Program Analyst Barbara Birch Supv. Travel Specialist BASO Debra Randall Lead Budget Analyst Lourdes Miranda Budget Analyst Michael Shawn Breson Lead Budget Analyst Latrina Braxton Mgmt & Prog Analyst Michael Chatman Lead Budget Analyst Kimberly Mague Travel Specialist Matthew Curtin Budget Analyst John Lynch Budget Analyst Joyce G. Smith Program Analyst Kathi Thurston Travel Specialist Roselyn Palompo Budget Analyst Vacancy Budget Analyst Sandra Reid Budget Analyst Areeya Wutthayapraditt Travel Specialist Key = HQ Operations = Executive Offices = Mission Support Updated 02/01/2013

  12. Equal Opportunity and Diversity Management DanetteMincey Director

  13. EODM Updates • Diversity Workgroup • Reasonable Accommodations Procedures • Women's History Month update

  14. Information Technology & Communications Division Victor Thompson Director

  15. End User Services Update • Computer refresh and software updates are in progress • To date 1253 systems have been refreshed • Replacement strategy is changing to the 3 year life cycle in April • All systems over 3 years of age will have been replaced • Remaining ODIN legacy systems will be replaced when they reach 3 years of age • Cellular and Smartphone (PDA) replacement will begin in March 2013 • Replacement strategy is floor by floor over a 3 week period • Orders have been validated by customers and submitted to HP • Planned start date of 11-Feb was placed on hold • The deployment plan is under review and refinement, a new start date will be communicated

  16. Data At Rest • PGP full disk encryption deployment • Successfully encrypted all (1851) laptops assigned to individual users • Waiver requests were submitted for 151 laptops • 100 laptops secured at the LaRC COOP facility (waiver approved) • 51 laptops used in conference rooms or go-to locations (3 approved 48 denied) • ITCD is communicating directly with waiver requestors and coordinating the deployment of DAR to these devices • Deployment to desktops with sensitive information is in progress • HQ Offices reported 27 desktops that require DAR • Planned completion for HQ is 28-Feb

  17. New ITCD Staff Members Dwight Bennett, HQ Printing Officer Debrina Harrell, Customer Service Manager

  18. ITCD Points of Contact • I3P Center Integration Lead • Elaine Bowman: elaine.bowman@nasa.gov • End User Services Subject Matter Expert (SME) • Joe Lanasa: joseph.m.lanasa@nasa.gov • Enterprise Service Desk SME • Tuesday Dodson: tuesday.c.dodson@nasa.gov • Communications SME • Mary Shouse: mary.shouse@nasa.gov Please visit our website for more information: http://itcd.hq.nasa.gov/ACES_transition.html

  19. HQ Facilities & Administrative Services Division Les Newell Deputy Director

  20. Building Update • Renovation Complete on 9th , 8th , and 6thfloors !!!!! • 4th floor renovation started January 22, 2013 • Estimated completion date April 2, 2013 • All NASA employees are not permitted on this floor without proper safety certification • 7th floor renovation will be next after completion of 4th Floor • Drawing schedule for 3rd and 5th floors • Construction Drawings completed and reviewed • No changes can occur without cost & schedule impact • Compiling design requirements for the 1st, 2ndand Concourse • Weekly meetings with Piedmont, their contractor team, GSA and NASA HQ continue • Review schedule and deliverables • Ensure code compliance • Best Practices passed on to floors not completed • Web Site: http://fasd.hq.nasa.gov/bldg_renovate.html

  21. Schedule • Moved 9th floor to 5th floor- March 9, 2012 • Returned 9th floor to 9th floor - July 13, 2012 • Moved 8th Floor to 5th Floor - July 14-16, 2012 • Return 8th Floor to 8th Floor - October 25-31, 2012 • Move 6th Floor to 5th Floor - October 25-31, 2012 • Return 6th Floor to 6th Floor - January 15-21, 2013 • Move 4th floor to 5th floor - January 15-21, 2013 • Return 4th floor to 4th floor- April 3-8, 2013 • Move 7th floor to 5th floor- April 3-8, 2013 • Complete renovation - Aug 2014

  22. Length of Service Awards Recognitions

  23. Questions?

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