Indiana State Land Office

1. Indiana State Land Office Digital Conversion Project Overview Justin P. Peters, GISP

2. Introduction: The State Land Office was established in 1887 by order of the General Assembly. The State Land Office serves as the repository for deeds and plats of land previously or currently owned by the State, with the exception of state highways and right-of-ways, which are housed in the Indiana Department of Transportation, and State universities, which are kept at each university (IC 4-20.5-2-4).

3. What we do: • Approve the legal description of real property prior to purchase or sale by state agencies. • Provides abstract records and documents from State Archives and Court houses for the purpose of identifying State owned property. • Provides aerial photography copies to City, County, State Government private companies and individuals.

4. What we do: • Help with property selection for acquisition. • Central point of contact for assessments and tax bills for all state owned land within 92 counties. • Repository of all original deeds for state owned properties.

5. What we do: • Repository for original county and state boundary descriptions. • Repository for other legal and/or historical documents pertaining to real property (land patents, treaties, leases, etc.) • Assist with data driven decisions on property utilization and disposition.

6. How it was done • Pen and Ink Mylar maps

7. How it was done • Historical Aerial Photo Mylar maps. • Only enough funding for a handful of counties annually. • Public has to visit SLO in Indianapolis to get an aerial photo.

8. How it was done • Filing cabinets containing thousands of deeds. • Only available at SLO downtown Indianapolis. • No digital backup in event of damage (Flood, Fire, etc.)

9. New SLO Process • State Standard GIS software. (ESRI ArcGIS)

10. New SLO Process • Aerial Photography available digitally and statewide datasets with same standards and year flown. • Made available to the public via several websites. (Google Earth, live local, IGS, etc.) • Public interface for ordering hard copies is in development and will be live soon.

11. New SLO Process • Photography can be ordered and shipped to customer. • Will offer 2000, 2003, and 2005 DOQQ’s • $10.00 per sheet plus S&H.

12. New SLO Process • Web Interface for viewing information relating to State owned property. • Deeds and Plat information will be hyperlinked to parcels. • County and State parcel ID will be available for easier reference. • Additional information available for queries (acquisition & disposition dates, Grantor/Grantee, purchasing agency, etc.)

13. New SLO Process • Basic navigation functionality • Search by PLS, Parcel ID, transfer date, etc. in development.

14. New SLO Process • Hyperlinked to deeds. • Acquisition, disposition details. • Contact information for each property.

15. New SLO process • Deeds available in pdf format. • Any associated plats referenced within deed. • Backed up copies in the event of damage.

16. Status as of February 15, 2008 • Mylar maps for all counties scanned. • Deeds for all counties scanned. • All Counties have been fully digitized and delivered to SLO. • Web interface for public at www.in.gov/idoa • Ordering hard copies of aerial photography over internet currently being tested. • $5.6M returned to taxpayers from targeted disposition of surplus real property June 2006-December 2007.

17. Questions? • Contact Info: Justin P. Peters, GISP Manager, State Land Office IGCS Room W478 402 West Washington Street Indianapolis, IN 46204 317.232.3335 jpeters@idoa.in.gov