Liberal Arts Payroll Process

1. Liberal Arts Payroll Process Graduate Student/Limited-term Lecturer

2. CLA Payroll Centerclapayrollcenter@purdue.edu Marit Best, BRNG 1131, 43654 Account Clerk marit@purdue.edu • Administration • CLA IT • Development • Engagement • Student Services • Interdisciplinary Studies • Afro-American Studies • American Studies • Comparative Literature • Linguistics • Women’s Studies • Communication • History • Languages and Cultures Michelle Ryker, BRNG 1129, 43650 Account Clerk mryker@purdue.edu • Anthropology • English/MFS • Philosophy • Political Science • Sociology • Visual and Performing Arts/Theatre Sandy Kellogg, BRNG 1274A, 43656 Account Assistant skellogg@purdue.edu

3. Graduate Student Information • Individuals appointed to a graduate staff classification or a graduate fellowship must be formally admitted to a degree-seeking program or teacher license program. • Graduate students must be registered for a minimum of three course or research hours at 50000 or 60000 level. • Fellows must be registered as a full-time student (8 hours fall and spring and 6 hours summer session). • Students not admitted or registered must register immediately or be removed from grad appointment or fellowship. • International students limited to .50 FTE when classes are in session. • During summer session international students may hold appointment over .50 FTE as long as they aren’t registered in the session they are receiving payment.

4. Liberal Arts Graduate Step Scales

5. Graduate Appointment Spreadsheets

6. Graduate Teaching Assignment Spreadsheet • Graduate students with instructional related duties only. • Add student’s LEGAL name and PUID only for students being paid by your department. • Select appropriate number of years teaching: • 1AY or 1FY – first year grad. • 2AY or 2FY – second year grad (have taught 2 complete academic year semesters). • Academic year semester DOES NOT included summer session. • 3AY or 3FY – third year and above (have taught 4 complete academic year semesters). • GLAY or GLFY – student must have passed preliminary exam and be classified as a doctoral candidate teaching beyond 10000-level courses. Student has been a Graduate Teaching Assistant for at least four academic sessions. • Select FTE. • Spreadsheet will calculate Full Time Rate and Monthly Rate. • In Comments column add course number student is teaching and any additional comments. • Save and e-mail spreadsheet to department business office. • Department business will review for fund/cost center and teaching allocation limit. • Department business office will forward to CLA Payroll Center.

7. Other Graduate Assignment Spreadsheet • Graduate research and graduate administrative/professional appointments are for non-instructional related duties. • Add student’s LEGAL name and PUID for only students being paid by your department. • Select AY (academic year – 9 month appointment) or FY (fiscal year – 12 month appointment). • Select FTE. • Add monthly rate, supervisor name, and any additional comments. • Save and e-mail spreadsheet to department business office. • Department business office will add fund/cost center. • Department business office will forward to CLA Payroll Center.

8. Grad Student Process After Cut-Off Once the deadline for submitting spreadsheets has passed please submit changes in the following manner: • Cut and paste the lines you want to change into a blank spreadsheet. Make necessary corrections. Please do not resend complete list. • Save and e-mail spreadsheet to department business office. • Department business office will review for fund/cost center and teaching allocation limit. • Department business office will forward to CLA Payroll Center.

9. Limited-term Lecturer Information • Appointment is for one semester at a time. International offer letters may be prepared for entire academic year but will require separate contract for the fall and spring semester. • May not be employed (in all appointments) for more than six continuous academic-year semesters at .50 FTE or greater without prior Provost approval. • If currently a grad student offer letter must include contingency if student does not graduate at end of current semester or must include a copy of Thesis Deposit Receipt from Graduate School or proof of graduation (diploma or transcript).

10. Liberal Arts Limited-term Lecturer Scale

11. Limited-term Lecturer Spreadsheet

12. Limited-term Lecturer (LTL) Spreadsheet • Add LEGAL name and PUID (if known) for LTLs being paid by your department. • Check New or Reappointment. • Add FTE, cash pay, course number, and any additional comments. • Save and e-mail spreadsheet to department business office. • Department business office will review for fund/cost center and teaching allocation limit. • Department business office will forward to CLA Payroll Center.

13. Limited-term Lecturer Process After Cut-Off Once the deadline for submitting spreadsheets has passed please submit changes in the following manner: • Cut and paste the lines you want to change into a blank spreadsheet. Make necessary corrections. Please do not resend complete list. • Save and e-mail spreadsheet to department business office. • Department business office will review for fund/cost center and teaching allocation limit. • Department business office will e-mail approval back to department contact. • Department contact will attach spreadsheet and e-mail approval from department business office to e-mail including offer letter and vita (if applicable).

14. Helpful Links CLA Business Office Website is located at http://www.cla.purdue.edu/resources/business-office/ CLA Payroll Center information located at http://www.cla.purdue.edu/resources/business-office/facstaff/CLA%20Payroll%20Center.html Graduate Staff Employment Manual is located at http://www.gradschool.purdue.edu/downloads/Graduate_Student_Employment_Manual.pdf Graduate School Fellowship Manual is located at http://www.gradschool.purdue.edu/downloads/fund/fellowships/Fellows_Manual.pdf