Annual Meeting West Market Community Association

1. Annual MeetingWest Market Community Association October 21, 2010

2. Meeting Agenda • Recognizing Community Volunteers • Annual Report: State of the (West) Market • Election of New Board Members • Approval of the 2009 Minutes • Open Forum

3. Community Volunteersand Staff

4. 2010 Board of Directors • Robert Goudie, President • Nancy Truax, VP Administration • Frank Ritzenberg, VP Operations • Scott Buttrick, Secretary • David Wiseman, Treasurer • Mary Hagan, Director • Bob Etheredge, Director

5. Committees/Organization Activities Budget Community Clean Up Covenants Landscaping Pet RTCA ARCH WATCH Chair Tom Mulkerin David Wiseman David Adamusko Rosemary Carradini Frank Ritzenberg Alyson Rod Robert Goudie Robert Goudie All are members West Market Committees/Organizations

6. Special Mention • Greg Vickers moved; terrific leadership on Community Clean Up • Grace Yakubisin for her contributions as Kids Activities Chair • David Adamusko for volunteering to help repair the Clubhouse sign

7. Service First Management • Rose Bailey, Property Manager • Karen Fegani, On-Site Manager • Work at the direction of the Board • Handle community accounting, invoice processing, and on-site management • Contact for renting club house and addressing community concerns • Primary liaison with vendors • Gatekeeper on covenants enforcement

8. Annual Report: State of the (West) Market

9. Club House Renovation • On time • Save snow weather delays • Under budget • +/- $30K • Virtually no impact to assessments • $250K set aside in R&R Reserve • Already built into assessment • No special assessment

10. Renovation (cont’d) • Product of major community outreach and input: • Email blasts • Newsletter outreach • Two community forums in ’09 • Special thanks to Nancy Winings and all those listed on the self-guided tour card

11. Principal Improvements • Main Hall • hardwood floor, new furniture and décor • Side Room • open architecture, closets, new furniture/lighting • Kitchen • Stainless appliances, granite tops, new tile • On-Site Manager’s office • new look and location (adjacent foyer) • Gym • Jones and Cable Cross Machines with new 10x10 space • Outside • new grill, patio furniture, and handicapped pool entry

17. New 24/7 Policy • Resident use 24/7 when not reserved • Reserved @ 10 times a month • Grill up to 11 p.m. on unreserved days • Check calendar on the new web site • http://www.westmarket.net/calendar.asp • Note surveillance cameras • NOT security cameras

18. New Policy (cont’d) • Can create West Market Clubs • Garden and Yoga so far • Cards? Biking? Book? Happy Hour? Cooking? Up to you • Advantage: reserve with no rental fee • WM members only with events principally attended by WM residents • Chair responsible for policy compliance

19. The Big Snow(s) • Generally happy with performance • Key lessons: • Importance of e-mail communication • Park Place corners • ID’d new areas to put large snowfalls • Map of hydrants and culverts • New: Clear street parking before plowing

20. Budget Impact • Exceeded snow removal budget by $60K • But end year with only +/- $10K deficit • Saved $20K in landscaping costs • Landscaping Committee to prepare 5-year capital plan to better plan that account going forward • Significant savings on bad debt, web operation, electrical costs, and general repairs • Mid-year insurance premium reduction • Handle with ’09 surplus

21. 2010-11 Budget • 3% assessment decrease: $113 to $110/month. How? • $15K reduction in trash removal contract • Reduced insurance premiums • Web hosting budget reduced • Newsletter via postcard notice • Structural savings passed onto residents • Other operational items remain essentially at or above 2010 costs, so no reduction in service levels

22. ’10-’11 Reserves • Operating Reserve: no change • $72K, @12% of total expenses • CIR: no assessment revenue used • Projected balance of +/- $35K • Repair and Replacement Reserve • Increased contribution by 3% independent study recommends • Remains above 100% funding level per study • Clubhouse reno already built into $110 assessment

23. Building “Community” • Moving to more themed events and away from Happy Hours (latter as club?): • Spring/Fall yard sales • Children’s egg hunt • Summer Party • Oktoberfest • Children’s Halloween Party (Oct. 30 5-7pm) • Children’s Holiday Party (Dec. 4 3-5pm) • Adult Holiday Party (Dec. 4 6-9pm) • Super Bowl Party (Feb. 5)

24. Building “Community” (cont’d) • Clubhouse Grand Reopening event • special thanks to Theresa Goudie and our neighbors who donated: Santini’s, Clyde’s, Uno’s, Mon Ami Gabi, Mama Lucia’s, Uncle Julio’s, and The Wine Cabinet • Partnered with Midtown on wine tasting • Special thanks to Tom Mulkerin, Theresa Goudie, Brian Lester of Midtown, and Market St. Cellars • Look to do more of these partnering events • Second doggie pool party • Special thanks to Janet Poteet

25. Pond/Drilling • RTCA taking over pond • First must dredge; probably December • May need to cut some vegetation at rip rap • Water main project • WM easement granted for $5K • Expected to last 2+ years • No drilling at night; no using the neighborhood for trucks

26. Appeal for E-mail Addresses • Management keeps strictly confidential • Neither Board members nor outsiders get access • Important communication tool • Newsletter only quarterly • Use e-mail for: • Snow removal updates; clear street parking • Augment newsletter (e.g., parking stickers, garage sales, reminders on calendared events, street cleaning, etc.) • WATCH and other community notices • Emergencies

27. State of the (West) Market: • $3 assessment reduction following Clubhouse reno and Big Snows, and kept: • Operations strong • Reserves strong • Invested in our future with the renovation • Already built into the new $110 assessment • Will develop 5-year landscaping plan in 2011 • Continuing sensible covenants and parking enforcement

28. Election of New Board Members

29. Three Open Seats • Two-year terms • If more than 3 candidates: • All candidates allowed to make brief remarks • Then we’ll vote for up to 3 people • Any ballot with more than 3 names checked or written will be invalid • SFMC will count; two residents to monitor/help with the count • If 3 or less, move by acclamation • Board will appoint any vacancies

30. Candidates • Announced candidates: • David Wiseman • Nancy Truax • Frank Ritzenberg • Any other nominations from floor?

31. Candidates:Vote For Up To 3 David Wiseman Nancy Truax Frank Ritzenberg

32. Approval of the 2009 Minutes

33. Open Forum

35. Thank you for comingAnnual MeetingWest Market Community Association October 21, 2010