Microsoft Office 2003- Illustrated Introductory, Premium Edition

1. Microsoft Office 2003- Illustrated Introductory, Premium Edition Enhancing A Presentation

2. Objectives • Insert clip art • Insert, crop, and scale a picture • Embed a chart • Enter and edit data in the datasheet • Format a chart Enhancing a Presentation

3. Objectives • Create tables in PowerPoint • Use slide show commands • Set slide show timings and transitions • Set slide animation effects Enhancing a Presentation

4. Inserting Clip Art • PowerPoint has professionally designed images, called clip art, that you can place in your presentation • Clip art, photographs, movies, and sounds are stored in the Microsoft Clip Organizer • The Clip Organizer sorts clips into groups • The Clip Organizer can be customized Enhancing a Presentation

5. Inserting Clip Art (cont.) Insert Clip Art task pane Click to locates clips on the Web Enhancing a Presentation

6. Inserting, Cropping, and Scaling a Picture • A picture in PowerPoint is a scanned photograph, a piece of line art, clip art, or other artwork that is created in another program • Parts of a picture can be hidden or cropped from view • A picture’s size can change by dragging a sizing handle or by scaling it by a specific percentage Enhancing a Presentation

7. Inserting, Cropping, and Scaling a Picture (cont.) Inserted picture Cropping pointer Picture sizing handle Enhancing a Presentation

8. Inserting, Cropping, and Scaling a Picture (cont.) • Ways to use graphics with PowerPoint • A variety of graphics with different file formats can be inserted into a presentation • Most PowerPoint clip art is in Windows metafile format (.wmf) • Graphics with .wmf format can be recolored, ungrouped, and edited • Graphics with other file formats can’t be edited or ungrouped • PowerPoint slides can be saved as a graphic file Enhancing a Presentation

9. Embedding a Chart • PowerPoint has a program called Microsoft Graph that you use to create charts for your slides • A chart is a graphical representation of numerical data • A datasheet contains the numerical data displayed in the chart • An inserted chart in PowerPoint is embedded into the presentation • An embedded object becomes a part of the presentation Enhancing a Presentation

10. Embedding a Chart (cont.) Column heading Active cell Row heading Data label Cell Chart Data series marker corresponds to data series Enhancing a Presentation

11. Entering and Editing Data in the Datasheet • After a chart is embedded into a presentation, you need to replace the data with your own • Import data from another source or enter your own • The chart automatically reflects the changes you make in the datasheet • Vertical axis is the Value axis • Horizontal axis is the Category axis Enhancing a Presentation

12. Entering and Editing Data in the Datasheet (cont.) Icons identify legend labels Enhancing a Presentation

13. Entering and Editing Data in the Datasheet (cont.) • Series in Rows vs. Series in Columns • Series in Rows means that the information in the rows are on the Value axis and displayed in the legend • Series in Columns means that the information in the columns are on the Value axis and displayed in the legend Enhancing a Presentation

14. Formatting a Chart • Change the appearance of a chart to emphasize certain elements • Change the chart type (pie, column, bar, etc.) • Create titles, format chart labels, move the legend, add other elements • Change fill color, pattern, and line style Enhancing a Presentation

15. Formatting a Chart (cont.) Chart title Rotated axis title Moved legend Enhancing a Presentation

16. Formatting a Chart (cont.) • Customizing charts • Customize the look of a data series by changing its fill color, border, shape, or data label • Double-click any data series element to open the Format Data Series dialog box • Change the depth of 3-D charts Enhancing a Presentation

17. Creating Tables in PowerPoint • Used to display information in a row and column format • Create using the Insert Table button on the Standard toolbar • Format using the Formatting toolbar or the Tables and Borders toolbar Enhancing a Presentation

18. Creating Tables in PowerPoint (cont.) Table Enhancing a Presentation

19. Using Slide Show Commands • Show a presentation using Slide Show view • Use slide show options to customize the slide show • Draw, or annotate, on the screen • Jump to other slides in the presentation Enhancing a Presentation

20. Using Slide Show Commands (cont.) Slide Show keyboard commands Enhancing a Presentation

21. Using Slide Show Commands (cont.) Annotation Highlight pen Enhancing a Presentation

22. Setting Slide Show Timings and Transitions • Set how and when a slide appears on the screen • Set the slide timing or amount of time a slide is visible • Set slide transitions, which are special visual effects that determine how the slide moves in and out of view Enhancing a Presentation

23. Setting Slide Show Timings and Transitions (cont.) Slide Transition task pane Slide timing Transition icon Enhancing a Presentation

24. Setting Slide Show Timings and Transitions (cont.) • Rehearsing slide show timings • Use the Rehearse Timings button on the Slide Sorter toolbar to set customized timings for each slide • Useful when you have a self-running presentation Rehearsal toolbar Enhancing a Presentation

25. Setting Slide Animation Effects • Animation effects let you control how text and graphics appear on the screen during a slide show • You can set custom animation effects or an animation scheme • An animation scheme is a set of predefines visual effects for the slide transition, title text, and bullet points of the slide • Animation tags identify what elements are animated Enhancing a Presentation

26. Setting Slide Animation Effects (cont.) Custom Animation task pane Some effects show an animation path Animation tag Enhancing a Presentation

27. Setting Slide Animation Effects (cont.) • Presentation Checklist • You should always rehearse your slide show, if possible, in the room and with the equipment you will use • Use the following points to help you prepare to give a presentation: • Make sure PowerPoint or the PowerPoint Viewer is installed on the computer • Make sure you have the presentation file • Check the projection device • Know how to control the room lighting • Make sure you have all materials Enhancing a Presentation