Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition

1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Inserting Objects into a Presentation

2. Objectives • Insert text from Microsoft Word • Insert clip art • Insert and style a picture • Insert a text box Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

3. Objectives • Insert a chart • Enter and edit chart data • Insert a table • Insert and format WordArt Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

4. Insert Text From Microsoft Word • You can insert text into PowerPoint from word processing programs, like Microsoft Word • Acceptable file formats include: • Microsoft Word format (.docx) • Rich Text Format (.rtf) • Plain text format (.txt) • HTML format (.htm) Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

5. Insert Text From Microsoft Word • Any styles applied in Word carry over in PowerPoint • A Heading 1 style in Word becomes a slide title in PowerPoint • A Heading 2 style becomes the first level of text in a bulleted list Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

6. Insert Text From Microsoft Word • With plain text, PowerPoint creates an outline based on each paragraph • Paragraphs without tabs become slide titles • Paragraphs with one tab indent become first-level text in bulleted lists, and so on Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

7. Insert Text From Microsoft Word • To insert text, click the Home tab on the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from Outline Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

8. Insert Text From Microsoft Word • To insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse Slides Slides from Outline command Reuse Slides command Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

9. Insert Clip Art • PowerPoint has access to many professionally designed graphics, called clip art • Clip art includes: • Clip art • Photographs • Movies • Sounds Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

10. Insert Clip Art • Microsoft Office clip art is stored in the Microsoft Clip Organizerand is recognized using keywords Microsoft Clip Organizer Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

11. Insert Clip Art • You can customize the Clip Organizer by: • adding clips to a collection • moving clips from one collection to another • creating a new collection Collections Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

12. Insert Clip Art Clip Art button • Clip art is also available on the Clip Art task pane • Click the Insert tab on the Ribbon, then click the Clip Art button or • Click the Clip Art icon in a content placeholder Clip Art icon Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

13. Insert Clip Art • When you find the clip art you want, click it to insert it on the slide • Clip Art can be modified like other PowerPoint objects Keyword Examples of “sunshine” found in All collections Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

14. Insert Clip Art • To modify clip art, click the clip art, then click the Drawing Tools tab above the Format tab • Use the Picture Styles and Adjust groups on Ribbon Sunshine clip art Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

15. Insert Clip Art • Use the Size group to crop or change the width and height of the clip art Sunshine clip art Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

16. Insert and Style a Picture • In PowerPoint, a pictureis artwork created in another program and inserted into a PowerPoint • digital photograph • a piece of line art or clip art • other artwork Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

17. Insert and Style a Picture • There are 17 types of picture formats that you can insert into PowerPoint • Examples include: • JPEG • BMP • TIFF Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

18. Insert and Style a Picture • To insert a picture, click the Picture button in the Illustrations group or • Click Picture icon in a content placeholder • Look for a picture in the Insert Picture dialog box, then click Insert Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

19. Insert and Style a Picture • Crop a picture to remove unwanted areas Crop pointer – position over corners or sides Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

20. Insert and Style a Picture • The Crop button is in the Size group of the Format tab • The cropped portion of a picture, when you save unless you change the setting in the Compression Settings dialog box Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

21. Insert a Text Box • Sometimes you need an extra text box in addition to the text box placeholders • Label • Small phrase • To insert a text box, click the Text Box button in the Text group on the Insert tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

22. Insert a Text Box Text Box button Text group Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

23. Insert a Text Box • Drag Text Box tool to create a text box where you want it on the slide • Text boxes can be moved to new locations Text box being created Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

24. Insert a Text Box • When finished, cursor is flashing so that you can enter text • Format text just as you would text in other placeholders Text box Flashing cursor Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

25. Insert a Chart • Charts can be inserted using Microsoft Excel or Microsoft Graph • A chartis the graphical representation of numerical data • To insert a chart, click the Insert Chart icon in the content placeholder Insert Chart icon Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

26. Insert a Chart Types of Charts Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

27. Insert a Chart • The Insert Chart dialog box opens from which you can choose the type of chart you need Available charts Chart categories Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

28. Insert a Chart • When you insert a chart object into PowerPoint, you are embedding it • An embedded objectis an object whose data source can be opened for editing purposes • Changes you make to an embedded object in PowerPoint do not affect the data source Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

29. Insert a Chart • When you insert a chart, the Excel worksheet opens next to the PowerPoint window • The worksheet includes the data that created the chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

30. Insert a Chart Excel window Legend name Axis labels Columns Rows Data series Active cell Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

31. Enter and Edit Chart Data • New charts are inserted with sample data that you edit with your own data • When you enter or import your own data, the chart is updated automatically in PowerPoint Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

32. Enter and Edit Chart Data • To edit data, click the Edit Data button in the Data group on the Chart Tools Design tab Click cell, type new data Remaining sample data Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

33. Enter and Edit Chart Data Value axis Chart with new data Legend Category axis Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

34. Insert a Table • Use a table when you have information that would look best organized in rows and columns • To insert a table, click the Table button in the Tables group on the Insert tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

35. Insert a Table • The Table button offers many ways to insert a table Table button Drag pointer to choose number of rows and columns Click to use Insert Table dialog box Click to draw a table Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

36. Insert a Table • You can also click the Insert Table icon in the content placeholder • Enter text in each cell, then press [Tab] to go to the next cell Insert Table icon Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

37. Insert a Table A typical table Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

38. Inserting a Table • Use the Design tab to apply color styles, change cell borders and add cell effects • Use the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cells Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

39. Insert and Format WordArt • When plain old text seems dull and boring, you can rely on WordArt to make your slides more interesting • WordArt is a set of decorative text styles that you can apply to any text object Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

40. Insert and Format WordArt • Insert WordArt by clicking the WordArt button on the Text group WordArt button WordArt styles Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

41. Insert and Format WordArt • You can apply WordArt to existing text or you can start from scratch WordArt text box with sample text Your text Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

42. Insert and Format WordArt • You can format WordArt using the Text Effects button in the WordArt Styles group Choose a new style for WordArt Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

43. Summary • You can insert text, text boxes, clip art, pictures, tables, charts, and WordArt into PowerPoint • You can use buttons on the Ribbon or icons in a content placeholder • Objects that you insert into PowerPoint can be modified using the Format tab on the Ribbon Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

44. Summary • Text can be imported as Microsoft Word format (.docx), Rich Text Format (.rtf), plain text format (.txt) or HTML format (.htm) • The type of text imported dictates how PowerPoint arranges it as slide titles and bulleted text • There are 17 picture formats that you can insert into PowerPoint Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

45. Summary • Pictures can be cropped to remove unwanted areas • Clip art can be accessed on the Clip Art task pane or the Microsoft Clip Organizer • Charts are created using Microsoft Excel or Microsoft Graph • Charts are embedded • To edit a chart, you edit data in the worksheet Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

46. Summary • Charts are embedded • To edit a chart, you edit data in the worksheet • Tables are another way to organize information in rows and columns Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

47. Summary • Tables can be formatted using the Layout tab and the Design tab • WordArt is found in the Text group—it is not one of the icons in a content placeholder • WordArt can be modified using buttons in the WordArt Styles group Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition