1 / 34

FIRE BILLING WORKSHOP

FIRE BILLING WORKSHOP. Carson City, NV April 9, 2014. Welcome – Dave Prather, NDF Meeting Logistics Introductions – Name Organization Role. Cooperative Fire Protection Agreements NV State-wide Agreement (NDF/BLM-NV,CA/FS-R4,R5/FWS/NPS/BIA) BLM/Cooperator, FS/Cooperator, etc.

dara
Download Presentation

FIRE BILLING WORKSHOP

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. FIRE BILLING WORKSHOP Carson City, NV April 9, 2014

  2. Welcome – Dave Prather, NDFMeeting LogisticsIntroductions – Name OrganizationRole

  3. Cooperative Fire Protection Agreements • NV State-wide Agreement (NDF/BLM-NV,CA/FS-R4,R5/FWS/NPS/BIA) • BLM/Cooperator, FS/Cooperator, etc. • Components of Agreement • Parties, Term • Annual Operating Plans (AOPs) • Components of AOP • Parties, Term, Billing/Cost Share Language, Mutual Aid, Assistance by Hire • Other Agreements • Wildland Fire Protection Program • Fire Management Assistance Grant Before An Incident

  4. (a) Each agency head charged with the duty of providing fire protection for any property of the United States is authorized to enter into a reciprocal agreement, with any fire organization maintaining fire protection facilities in the vicinity of such property, for mutual aid in furnishing fire protection for such property and for other property for which such organization normally provides fire protection. Each such agreement shall include a waiver by each party of all claims against every other party for compensation for any loss, damage, personal injury, or death occurring in consequence of the performance of such agreement. Any such agreement may provide for the reimbursement of any party for all or any part of the cost incurred by such party in furnishing fire protection for or on behalf of any other party. Reciprocal Fire Protection Act42 U.S.C 1856a

  5. Fire Management Assistance Grant (FMAG) • Wildfire Protection Plan (WFPP)

  6. Cost Share – What is it? When is it required? • Components of a cost share (template) • Who has signatory authority? • When is it final? • What are the terms? • Can it be modified? • Who gets a copy? During an Incident

  7. Cost Share Document

  8. Cost Share Document

  9. Cost Share Document

  10. Cost Share Examples – Block #11 Pinehaven Fire

  11. Cost Share Examples – Block #11 Carter Springs Fire

  12. Cost Share Examples – Block #11 Preacher Fire

  13. “The fire is out – now what?” After an Incident • Gather Documentation • Understand Cost Share Wording • Validate Financial Reports • Schedule Cost Share Adjudication Meeting • How to Adjudicate a Cost Share • Bill or Make Payment

  14. Fire Map Fire perimeter maps show the fire perimeter, along with affected agency jurisdictions. Maps can also show the total acres and acres per jurisdictional agency. Maps should contain the date the information was relevant.

  15. Fire Code www.firecode.gov – User ID/password required FireCode printout will show date of discovery, Host Agency/Name, Incident Order #, and any Special Requirements (such as if the fire Is a cost share, trespass, etc.)

  16. Resource Orders (Aircraft, Crew, Equipment, Overhead, Supply)

  17. Resource Orders

  18. WildCad Report

  19. WildCad Report

  20. WildCad Report

  21. Air Tanker Base Report

  22. Agency Financial Reports Forest Service

  23. Agency Financial Reports BLM FLEET LABOR OPS

  24. Cost Share Split Worksheets BLM - Example

  25. Cost Share Split Worksheets BLM – Completed Worksheet

  26. Cost Share Split Worksheets FS – COOPERATOR owes FEDERAL

  27. Cost Share Split Worksheets FS – FEDERAL owes COOPERATOR

  28. WHO DO I BILL FOR A NON-COST SHARE FIRE?

  29. Cost Share, FMAG, and Trespass How Does it Work When a Combination of These Apply to My Fire? COST SHARE COST SHARE COST SHARE FMAG FMAG TRESPASS TRESPASS

  30. How To Show Backfill To make it easier to show how a backfilled employee and the employee(s) performing the backfill is being billed, break out the employee’s days by work days and off days and notate which employee is being billed for each day. Only one person per day can be billed to the fire. For example:

  31. Helpful Tools Cost Share Folder Stamps BLM FS

  32. Helpful Tools Cost Share Folder Info - NDF

  33. Helpful Tools Websites of Interest Federal Travel (Per Diem Rates) – http://www.gsa.gov/portal/content/104877 Federal Travel (Meal & Incidental Rate Breakdown) http://www.gsa.gov/portal/content/101518 Interagency Incident Business Management Handbook (IIBMH) (Yellow Book) – http://www.nwcg.gov/teams/ibpwt/documents/index.htm Great Basin Incident Business – http://gacc.nifc.gov/egbc/business.php

  34. Questions?

More Related