Hits, Runs, and Errors: CCCCO Update, Part 1

1. Hits, Runs, and Errors:CCCCO Update, Part 1 Barry Russell, Vice Chancellor of Academic Affairs Sally Montemayor Lenz, Dean of Curriculum and Instruction LeBaron Woodyard, Dean of Instructional Services and Special Programs

2. 2013 Legislation • SB 440 (Padilla)Public Postsecondary Education Student Transfer Achievement Reform (STAR) Act • AB 855 (Williams) Community College Intersession Programs • SB 490 (Jackson)Early Assessment Program: Common Core Academic Content Standards • SB 195 (Liu)California Postsecondary Education: State Goals

3. Future Legislation • Concurrent enrollment (SB 730 – Hancock) • 11-unit cap on high school students participation in community college • Enrollment Priority - take out the “low priority” language. • Partnership agreement • At risk, CTE, and transfer • 5% cap on summer school – potentially drop the 5% except for PE and perhaps other programs • Closed campus. • Funding • Audit Fees • Professional Development

4. Future Legislation • In-service training for public safety online • Modifying the 50% law • 75/25 full-time/part-time ratio • Continuous appropriation • Student fees (no fee above 10 units) • Stabilization funding (to meet accreditation standards)

5. Basic Skills Resource

6. Baccalaureate Degree Study Group

7. Study Group Members • Chief Executive Officers • California Community College Trustees • Chief Instructional Officers • Chief Student Services Officers • Chief Business Officers • Faculty Senate (4 members) • Student Senate • Research and Planning Group • University of California • California State University

8. Timeline • Aug. 22 Webinar/Conference call • Sept. 17 In-Person Meeting • Oct. 15 Webinar/Conference Call • Nov. 22 Release of Draft Recommendations at CCLC Annual Conference • December Webinar/Conference Call (Review Final Recommendations for submission to Chancellor

9. Community College Baccalaureate Association

10. States Currently Conferring

11. Increase access to BA degrees—geographically, financially and academically Flexible and responsive Committed to economic and workforce needs Are cost-effective Community Colleges

12. What Happens Now? • Study group will report its findings • Findings will be given to the Chancellor • Any further action by the Chancellor’s Office will be through consultative processes • The Legislature is very interested in the findings of this group but it is unknown what action will be taken.

13. More Information • Website • CCCCO.edu • Academic Affairs • Baccalaureate Degree

15. Student Success Act of 2012 (SB 1456) • First steps to begin implementation of SSTF recommendations: • 2.2 – Require Orientation, Assessment and Ed Plans • 2.5 – Require students to declare a course of study • 3.2 – Incentivize success with BOGFW conditions (and enrollment priorities) • 8.2 – Invest in a Student Support Initiative • Links funding to support: • 7.3 Student Success Scorecard: Implement the accountability scorecard • 2.1 Centralized Assessment: As a condition of receipt of funds, requires colleges to adopt common assessment if the college uses standardized assessment tests (when CCCAssess becomes available)

16. Fiscal Year 2012-13 Fiscal Year 2013-14 Fiscal Year 2014-15 Fiscal Year 2015-16 Fiscal Year 2016-17 Student Success and Support ProgramPlanning and Implementation Timeline • Implementation Year 3: • FY 16-17 allocations based on 15-16 year-end data reported • 50% of prior year funding guaranteed (returns to 95% thereafter) • Legislative report dueJuly 1, 2016 • System-level Planning Year: • Implementation workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions • New program planning & budget process developed • SB 1456 effective January 1, 2013 • District/College-level Planning Year: • Allocations based on enrollment only, new formula not applied • Funding targeted to core services (1-year exemption permitted by request) • Develop program plans • Implement MIS changes to ensure accurate and complete data reporting • Regulations effective October 19, 2013 • Convene noncredit work group • District/College-level Implementation Year 1: • Program plans and budgets submitted • Continue to ensure accurate and complete data reporting • Allocations based on enrollment only, new formula not applied • First legislative implementation report due July 1, 2014 (biannually thereafter) • Implementation Year 2: • FY 15-16 allocations based on 14-15 year-end data reported • Application of funding formula begins this year • 80% of prior year funding guaranteed

17. Student Success Data File • New Data File (SS) • Optional for 2013-14, Mandatory for 2014-15 • Current Matriculation Data file (SM) will be collected thru academic year 2013-14. • MIS will be offering a follow-up webinar in October 2013 with more detailed discussion on the individual SS data elements.

18. Student Success and Support ProgramFunding Guidelines

19. New Credit Funding Formula Factors: • Number of Credit Students at Each College • Number of Students Who Received: • Orientation • Assessment • Counseling • Advising • Other Educational Planning Services

20. College’s Potential Population of Students to Receive Services Students Served at the College College Match SB 1456 Student Success and Support Program Credit Funding Formula Initial Orientation (SS06)**10% Initial Assessment (SS07)**10% Abbreviated SEP (SS09)**10% Counseling/Advising (SS08)15% Comprehensive SEP (SS09) 35% At Risk Follow-Up Svc (SM10) 15% Other Follow-Up Svc (SM11) 5% 3:1*** Unduplicated Credit Student Headcount* (academic year = summer, fall, winter, spring) Base Funding Floor $35K or 10% (whichever is greater) 40% **Include pre-enrollment services provided for students with SB record *Includes CA resident students enrolled as of census in at least 0.5 credit units, (STD7) headcount status “A,” “B,” “C,” excludes special admits ***Match may include A&R, & SSSP related technology & research 60%

21. Phase-in for New Funding Formula • Goes into effect for 2015-16 allocations • Based on MIS data for 2014-15 enrollments and services (reported in August 2015) • 2015-16 funding guaranteed at 80% of prior year allocations to allow for transition • 2016-17 allocations guaranteed at 50% of 2014-15 • 2017-18 and beyond, guarantee returns to 95% of prior year for stability (as long as budget allows)

22. Allowable Expendituresfor College Match • Credit program requires 3:1 matchNoncredit program requires 1:1 match • Matching funds must directly benefit SSSP, such as: • Orientation • Assessment for Placement • Student Education Planning • Counseling and Advising • Follow Up Services • Institutional Research and Technology directly relatedto provision of core services • Admissions and Records

23. For Additional Information and Updates http://extranet.cccco.edu/Divisions/StudentServices/ Matriculation/SB1456StudentSuccessActOF2012.aspx

24. Modifications to the 2014 Scorecard

25. 2014 Scorecard Timeline • January 2014: Draft of the Scorecard • Password protected, college researchers • 45 day review and resubmission period • March 14, 2014: Board of Trustee interactions of the 2013 Scorecard due • March 31, 2014: Final 2014 Scorecard • November 2014: State of the System

26. Display of Scorecard Dashboard • Change to display of the Profile page • Revise description of the metrics • Making the sizes of the cohorts more visible on the Scorecard dashboard • Including the numbers behind the demographic subgroups in reports • Suppress cells with less than 10 students

27. Student-Counseling Ratio Formula: Sum (Fall Unduplicated Student Headcount) Sum (Fall Counseling FTEs) • Students and Faculty associated with EOPS or DSPS are excluded from calculation

28. Student-Counseling Ratio Webinar • Thursday, November 7th at 1:30pm • Explain the definition and address data quality issues • CCC Confer hosted by MIS/Research • Passcode is 614762

29. Summary of Student-Counseling Ratios(Fall 2012) * Ratio is 0 where the total faculty FTE is 0.

30. Credit Course Repetition

31. P.E. Courses Repeated

32. Question #1 Can students enroll in the same course at different campuses in the same district? Yes No

33. Question #1 Can students enroll in the same course at different campuses in the same district? Yes No

34. Question #2 Do the course repetition limitations apply to noncredit courses? Yes No

35. Question #2 Do the course repetition limitations apply to noncredit courses? Yes No

36. Question #3 Students tried to register for a class that is required to be taken twice as part of a degree in Interior Design. The class is clearly stated in the college catalog as being repeatable. Are these students permitted to repeat the Interior Design course? Yes No

37. Question #3 Students tried to register for a class that is required to be taken twice as part of a degree in Interior Design. The class is clearly stated in the college catalog as being repeatable. Are these students permitted to repeat the Interior Design course? Yes No

38. Question #4 A student receives a grade sequence of F – W – C – A in a course properly designated as repeatable. Can the student use the C to alleviate the F? Yes No

39. Question #4 A student receives a grade sequence of F – W – C – A in a course properly designated as repeatable. Can the student use the C to alleviate the F? Yes No

40. Question #5 A student used the significant lapse of time (SLT) exception to repeat a course, due to recency requirements. Is a W and acceptable or allowable grade for a student repeating a course pursuant to the SLT exception? Yes No

41. Question #5 A student used the significant lapse of time (SLT) exception to repeat a course, due to recency requirements. Is a W and acceptable or allowable grade for a student repeating a course pursuant to the SLT exception? Yes No

42. Extra Credit Question Title 5, section 55253(a)(1), allows students to obtain up to 16 semester hours in general work experience courses of which a maximum of six semester credit hours can be earned in one enrollment period. How can a student do so if general work experience courses cannot be repeated?

43. Extra Credit Answer A college could offer several different general work experience courses. In which case, a student could take more than one general work experience course, just not the same one twice (unless another exception applied). Section 55040(b)(6) very clearly only permits students to repeat occupational work experience courses.

44. When information changes about a CIO or Administrative Assistant…please send update to kcarroll@cccco.edu • Please send copies of catalogs to: • Academic AffairsCCCCO1102 Q StreetSacramento, C A 95814 Requests from Kathy (the BOSS)