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Developing an Personnel Policy and District Official Handbook

Developing an Personnel Policy and District Official Handbook. Connie Richmeier NCDEA, President. Where do I begin??? What will provide direction for supervisors and employees. History Functions of the District Official Roles and Responsibilities Personnel Policy Business Plan

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Developing an Personnel Policy and District Official Handbook

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  1. Developing an Personnel Policy and District Official Handbook • Connie Richmeier • NCDEA, President

  2. Where do I begin??? What will provide direction for supervisors and employees.

  3. History Functions of the District Official Roles and Responsibilities Personnel Policy Business Plan Strategic Plan Mapping your Districts Success with Policies that Work For You

  4. History • Share a brief history of how the Conservation District was formed in your county. • Share your story

  5. To take available technical, financial, and educational resources, whatever their source, and focus or coordinate them so that they meet the needs of the local land user for conservation of soil, water, and related resources. The Function of the Conservation District

  6. Who are You? • A Conservation District official is a member of a multi member board that: • Establishes and implements programs that protect and conserve soil, water, prime and unique farmland, rangeland, woodland, wildlife, energy, and other renewable resources on local, non-federal lands.

  7. Your District’s Official Handbook • Your guide for day to day operations

  8. Roles and Responsibilities • Director positions and eligibilities • Director Elections/ Election Procedures • Oath of Office • Code of Ethics • Conflict of Interest Policy Conservation District Official Handbook

  9. Administrator Structure • Chair, Vice-Chair, Secretary, Treasurer • Board Meeting Procedures • Open Public Meeting • Robert’s Rules of Order • District Rules, Regulations, and Policies • Local, State, Federal Rules and Regulations Conservation District Official Handbook

  10. Budgets • Audits • Financial Reports • Capital Purchases • Property Management • Lease and Rental Agreements Conservation District Official Handbook

  11. Committees • Standing • Short Term or “ad hoc” • Compensation of Directors • District Goals and Objectives Conservation District Official Handbook

  12. District Programs • District Operations (5 Basic Requirements) • Annual Work Plan • Long-Range Plan • Annual Meeting and Notice • Annual Report • Annual Financial Reports • Along with a guide for meeting report deadlines Conservation District Official Handbook

  13. Personnel Policy • A Guide for your employees to work by:

  14. Article I Introduction • Purpose • Policies / procedures for personnel and administration are established to maintain equitable / uniform policies, procedures, and compensation plans. • Provide uniform and adequate retirement plan. Personnel Policy

  15. Create working conditions that will promote soil and water conservation, pleasant and stress-free relationships between both agencies, District staff and NRCS. • Promote effective communications to insure the best possible service to internal and external customers • Provide a safe work environment.

  16. Administrative Responsibility The personnel policies and procedures are to be carried out under the direction of the Conservation District Board of Supervisors in cooperation with the District Manager or Executive Director. This area should cover who supervises who. Personnel Policy

  17. Article II – Grievance Procedure • Article III – Recruitment, Selection and Placement • Definitions • Full-time, Part-time, permanent, and temporary • Probation • Terms of probation Personnel Policy

  18. Article IV – Compensation • Compensation • Salary Review • Pay Day • Pay on Termination • Overtime Personnel Policy

  19. Article V – Attendance and Leave • Hours of Work • Holidays • Vacation • Full Time Employees • Part-Time Employees • Probationary Period • Leave Approval • Holiday during Vacation • Termination • Annual Carry-Over Personnel Policy

  20. Sick Leave • Amount of Sick Leave • Accumulation of Sick Leave • Sick Leave upon termination of employment • Abuse of Sick Leave • Notification Personnel Policy

  21. Funeral Leave • Maternity Leave • Family Friendly Leave • Civil Leave • Civil Leave with Pay • Civil Leave without Pay • Injury Leave • Administrative Leave • Other Leave Personnel Policy

  22. Article VI – Discipline • Authority to Discipline • Means of Discipline • Related to criminal offense • Drinking on the job • Willful violation against the Employer Personnel Policy

  23. Article VII – Separations • Absent without Leave • Removal for Cause • Right to Hearing • Resignation • Retirement Personnel Policy

  24. Article VIII – Injury Benefits • Workman's Compensation statement Article IX – Labor Laws The Conservation District will review on a regular basis and abide by all state and federal labor laws that pertain to the District’s agency operation. List the date of last review Personnel Policy

  25. I have received a copy of the __ County Conservation District's personnel Policies and Procedures handbook, dated _____. I understand this personnel handbook is the sole property of the __ County Conservation District and that I may not copy or give any part of it to employees outside the company. I further understand that I must return this handbook in its entirety at such time as I leave the employ of the __County Conservation District. This policy may be superseded by new policy Employee’s Signature & Date Supervisor’s Signature & Date Receipt for Personnel Policies and Procedures

  26. Executive Summary • Table of Contents • Introduction • Structure and Governance • Enabling and Governing Legislation • History • Vision • Mission • Roles and Relationships • Leadership • Planning Process and Partners Business Plan

  27. Natural Resource Concerns and Outcomes • Resource Concerns (problems, issues, needs) • Critical Geographic Areas • Statement of Intent (outcomes, desired conditions) • Priority Setting • Objectives Business Plan

  28. Implementation • Services, Programs, and Customers • Personnel • Facilities and Equipment • Monitoring and Evaluation • Finances • Other (statements to carry out programs) Business Plan

  29. 12-Month Action Plan • Goals • Objectives for one year • Action, tasks, steps needed to accomplish objectives • Estimated workload • Persons responsible for all actions • Due date or time schedule • Budget Business Plan

  30. Appendices • List of District Directors, Staff, Partners • Glossary of terms and acronyms • Powers and authorities in law • Related statutes (Local, State and Federal) • Description and maps, topography • Demography • Climate and Weather patterns • Business and Industry general economy Business Plan

  31. Connie Richmeier, DM FCCD 2106 E. Spruce Street Garden City, KS 67846 620-275-0211 ext 309 connie.richmeier@ks.nacdnet.net Questions???

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