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OFFICIAL MAIL MANAGER HANDBOOK

OFFICIAL MAIL MANAGER HANDBOOK. ATLANTIC REGION OFFICIAL MAIL MANAGER’S DUTIES AND RESPONSIBILITIES. Date: 13 MAY 13. CONTENTS. WHAT IS AN OMM? WHO CAN BE AN OMM? DUTIES OF AN OMM & ASST. OMM APPOINTMENTS OF OMM COST CONTROL OMM TRAINING REFERENCES. WHAT IS AN OMM?.

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OFFICIAL MAIL MANAGER HANDBOOK

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  1. OFFICIAL MAIL MANAGERHANDBOOK ATLANTIC REGION OFFICIAL MAIL MANAGER’S DUTIES AND RESPONSIBILITIES Date: 13 MAY 13

  2. CONTENTS • WHAT IS AN OMM? • WHO CAN BE AN OMM? • DUTIES OF AN OMM & ASST. OMM • APPOINTMENTS OF OMM • COST CONTROL • OMM TRAINING • REFERENCES

  3. WHAT IS AN OMM? • COMMAND, ACTIVITY, OR DETACHMENT REPRESENTATIVE WHO IS RESPONSIBLE FOR THE ADMINISTRATION OF THE NAVY OFFICIAL MAIL COST CONTROL PROGRAM (NOMCCP) AND OVERSIGHT OF THE ACTIVITIES INTERNAL OFFICIAL MAIL SYSTEM

  4. WHO CAN BE AN OMM? • ANY COMMISSIONED OR WARRANT OFFICER • ANY MILITARY, E-6 OR ABOVE • ANY SENIOR CIVILIAN (GS) EMPLOYEE, GS-6 OR ABOVE, OR CONTRACT SUPERVISOR

  5. DUTIES OF AN OMM • COMMAND POINT OF CONTACT FOR NAVY INSTALLATIONS OMM • ENSURE COMPLIANCE WITH ALL EXISTING OFFICIAL MAIL RULES AND REGULATIONS • APPOINTMENT AND REFRESHERTRAINING OF COMMAND MAIL ORDERLIES/MAIL CLERKS

  6. DUTIES (CONT.) • REVIEW AND APPROVAL OF ALL USE OF EXPEDITED MAIL SERVICES (FEDEX AND USPS EXPRESS MAIL) • REVIEW AND APPROVAL OF BUSINESS REPLY MAIL(BRM) FOR RSVP CARDS, CHANGE OF COMMAND CEREMONIES, RETIREMENT PACKAGES, AND SURVEYS

  7. DUTIES (CONT.) • REVIEW AND APPROVAL OF ALL OTHER SPECIAL MAILING REQUESTS • SECURITY AND SAFEGUARDING OF ALL COMMAND OFFICIAL MAIL • INSPECTIONS OF ACTIVITY OFFICIAL MAIL ROOM • INTERNAL COMMAND TRAINING • MAIL ORDERLY REFRESHER TRAINING (PROVIDE COPY OF REF TRNG SIGN IN LOG TO LOCAL SERVICING MAIL FACILITY) • ENSURE URINALYSIS COORDINATORS PROVIDE COPY OF DESIGNATION LTR TO OMM AND SERVICING MAIL FACILITY

  8. ASSISTANT OMM • ANYONE MEETING THE REQUIREMENTS OF AN OMM OR: • ANY GS-5/E-5/CONTRACTOR OR ABOVE (2 EACH ONLY) (LOWER GRADE APPOINTMENTS WILL BE HANDLED ON A CASE BY CASE BASIS)

  9. APPOINTMENTS • OFFICIAL LETTER FROM YOUR COMMAND TO YOUR REGIONAL OFFICIAL MAIL MANAGER: * MID-ATLANTIC REGION: * MIDWEST REGION REGIONAL NAVY MAIL CENTER CONSOLIDATED MAIL FAC 9225 THIRD AVE NSA MIDSOUTH NORFOLK VA 23511-2324 5722 INTEGRITY DRIVE MILLINGTON TN 38054-5045 * NORTHEAST REGION: CMF NEWPORT 47 CHANDLER ST NEWPORT RI 02841- 1718 **COMNAVREGMIDLANTINST 5218.2A** “CONTAINS A SAMPLE LETTER”

  10. CONTROLLING COST • USE FEDEX/UPS VICE USPS OVERNIGHT WHENEVER POSSIBLE • USE UPS FOR ALL LARGE PACKAGES WITHIN THE CONTINENTAL US • USE REGISTERED MAIL ONLY FOR CLASSIFIED MATERIAL OR WHEN REQUIRED BY REGULATION • USE USPS RETURN RECEIPT (PS 3811 ) ONLY WHEN REQUIRED BY REGULATION [UTILIZE OPNAV 5510/11 AS AN ALTERNATIVE]

  11. CONTROLLING COST (CONT.) • CONSOLIDATE MAIL TO THE SAME ADDRESS **SEE YOUR SERVICING NAVY MAIL FACILITY FOR DETAILS OR SAMPLE LISTING**

  12. OMM TRAINING • FORMAL TRAINING FOR OMM’S RECENTLY DEVELOPED AND CAN BE ACCESSED ON NAVSUP WEB PAGE AND NKO. HERE ARE SOME SUGGESTIONS: • ENROLLMENT IN THE NON-RESIDENT TRAINING COURSE NAVEDTRA 14198A (https://www.courses.netc.navy.mil/) • COURSE IS MANDATORY AND MUST BE COMPLETED WITHIN 4 MONTHS OF APPOINTMENT

  13. OMM TRAINING (CONT.) • HAVE ON HAND OR SHOW ACCESS TO ALL CURRENT INSTRUCTIONS • BE FAMILIAR WITH USPS AND PRIVATE CARRIERS RULES AND REGS • COMMUNICATE WITH YOUR REGIONAL MAIL MANAGER VIA PHONE OR E-MAIL • ACCESS RNMC WEBSITE FOR UP TO DATE INFO (WWW.NAVSUP.NAVY.MIL) LOOK UNDER OUR TEAM, SELECT SUPPLY MANAGEMENT, UNDER SUPPLY MANAGEMENT LINKS SELECT REGIONAL NAVY MAIL CENTER (RNMC) LINK

  14. REFERENCES • COMNAVREG MIDLANTINST 5218.2A SERIES • COMNAVREG MIDLANTINST 5218.1A SERIES • OPNAVINST 5218.7 SERIES • DOD POSTAL MANUAL 4525.8-M • OPNAVINST 5112.5 SERIES • OPNAVINST 5112.6 SERIES • USPS DOMESTIC MAIL MANUAL • USPS INTERNATIONAL MAIL MANUAL

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