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Detailed instructions for employers on group life insurance enrollment and reporting for Maine Public Employees Retirement System (MainePERS). Includes premium refunds, eligibility criteria, application procedures, and reporting requirements. Stay updated to avoid errors and ensure compliance.
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Employer Reporting Work Group October 2008
MainePERS Group Life Insurance Enrollment Determine eligibility Refunding Premiums – CTE’s Retiree Pilot GLI in V3 Agenda
Eligible employees must complete an Application of Coverage within the first 31 days of becoming eligible. If not, Evidence of Insurability application required New code in development Group Life Enrollment
January 1, 2009 Overpaid premiums returned to employer Letter sent to participant Credit issued to employer Premiums Taken in Error
PLD Retiree Pilot 01.01.09 (continued) • Invoices include new retirees and new reductions • Deceased retirees removed • Invoices mailed mid-month for the previous month • Payment in full due end of month • Adjustments made in following month
Group Life Insurance module in design Direct bill process Monthly invoice for the preceding month’s premiums Premiums based on 1/12 or 1/10 of the annual V3 Design
Reporting Requirements What’s In What’s Out Agenda
PSC code simplification Time Unit Codes H, D or C only FTE Annual Contract Amount must be present when using Time Unit Code C. Stipend Reporting YEXNN = 2 mos, 20 days of service Reporting Requirements
The smallest of the elements are the most important: Expected Full-Time for One Week Expected Weeks Per Year Rate of Pay Reporting Requirements (continued)
In – reporting a Stipend Any Time Unit Code will be used with the YEXNN Position Code In – “C” Time Unit Code PLD employers will use Time Unit Code “C” for salaried employees, if they wish. What’s In
Out – “C” for Retirees Returned to Work “H” & “D” Time Unit Codes only with PSC (53) Out – Eliminate GLI data elements from contribution filings/reports: GLI Schedule Code GLI Insurance Code GLI Level (Basis) GLI Premiums What’s Out
Framing Up Roll Out Plan Content & Medium
Compliance in the present New system preview 2010 changes needed 2009 Content
Regional sessions Employer on sites MainePERS ongoing ERWG 2009 Medium • Employer Organizations • Employer updates • www.mainepers.org • www.mainepers.org/erwg.htm
MainePERS personnel & visitors Firewalls User/Staff security Internal & external auditing Warm site Safeguarding Information in MainePERS
Information classified by statute as confidential may not be sent via e-mail (message or attachment). Medical Group Life Home Contact MainePERS will provide e-mail encryption in the future. E-mail
Service in the Field Laptops equipped to access MainePERS systems Electronic Payroll Filing EPF Log-in Technology Improvements
MainePERS Website www.mainepers.org
Next Meeting Thursday, January 8, 2009 (alternate date: January 15, 2009) 1:30 – 3:30 MainePERS Maine Public Employees Retirement System 46 State House Station Augusta, ME 04333-0046 www.mainepers.org