Employer Reporting Work Group

1. Employer ReportingWork Group February 7, 2008

2. Employer Section: www.mainepers.org/employer_section/home Employer Reporting Work Group page: www.mainepers.org/erwg Web site Tour

3. MePERS Payroll Data Compliance Guidelines

4. PSC codes Simplified to 8 valid codes MainePERS now defaulting existing codes Default to stop with MePERS What We Know

5. PSC Codes

6. Pay Rate Codes Teacher Employers – Continue “C” PLD Employers – “C” code allowed RRTW (PSC 53) – “H” or “D” only What We Know

7. Simplified Position Codes Teacher – Classroom Teacher vs. Special Ed. Classroom Teacher? PLD School Support – Building Custodian I, II or II? What We Know

8. Monthly Payroll Reports No new EPF data elements EPF vs. paper reporting Missing paperwork will hold up the release of payroll to all member accounts Member data corrections will require adjusted payrolls What We Know

9. Payment to MainePERS Member records will balance prior to posting Payroll reports may process prior to payment received Interest for late payment/report still applies What We Know

10. What We Know • Group Life Data Elements • Four (4) GLI Schedule Codes • GLI premiums must balance with GLI data elements • No expected change to GLI data elements

11. Questions and Feedback

12. Group Life InsuranceAge-Based Supplemental February 7, 2008

13. Group Life Insurance Rates No change to Basic and Dependent rates Age-Based Supplemental Rates • Pay period that includes April 1, 2008. Going Forward • New employees - age on the effective date of coverage. • Adjusted each April 1 to reflect: Level: any change in gross compensation for previous calendar year Age: any change in rate band, based on age

14. Age-Based Supplemental Rates

15. Age Based Supplemental Rates 40 Year Old Employee with Basic and Supplemental 3 coverage and a $42,000 level.

16. Grandfathered Employees Have supplemental coverage on April 1, 2008. Teacher employees 55 or older - rate remains at $.10 per thousand bi-weekly. PLD employees 65 and older - rate remains at $.21 per thousand bi-weekly. Rates remain in effect for the employee as long as the employee remains with current employer. Age-Based Supplemental Rates

17. Age-Based Supplemental Rates Tools • Find Bi-weekly and annual rate charts for all employer groups, ages, and coverages in the Employer section of our web site: www.mainepers.org/employer_section/home • E-mail: SurvivorServices@mainepers.org • Call 207-512-3244 for assistance.

18. Evidence of Insurability • Evidence of Insurability –how an eligible employee may request new or additional coverage. • If approved, coverage is effective the first of the month after an additional 31 days in an eligible position. • Employer notified of new effective date and coverage code. • Do not collect increased premiums until the period which includes the new effective date.

19. Evidence of Insurability • Employee makes initial request to MainePERS by form, phone or e-mail. • MainePERS sends employee a form requesting medical information, which employee sends to the carrier for review. • Process usually takes from 6 to 12 weeks • All further communication is between employee and insurance company.

20. Designation of Beneficiaries • Claims paid based on most recent beneficiary form postmarked or received at the Retirement System prior to the death of the member. • Members encouraged to review designation every 5 years, or when they have a life changing event. • If no designated beneficiary: payment to first living of the member’s spouse, children, parents, or to their estate.

21. Chapter 601 • Employee does not have coverage unless he/she submits form: “Application for Coverage – Group Life Insurance” • Teachers who change employers are treated as new hires; within the first 31 days employees may select any coverage • Full and part time employees must work at least 20 hours or 2.5 normal working days per week to be covered

22. Questions and Feedback

23. Maine Public Employees Retirement System 46 State House Station Augusta, ME 04333-0046 www.mainepers.org