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OCHA

OCHA. November 2003. Office for the Coordination of Humanitarian Affairs, Geneva (reiterer@un.org). Outline of key points. Where do we see our role in the system? Organization of UN OCHA OCHA ’s tools to respond to disasters Information exchange tools used at OCHA Duty System.

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OCHA

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  1. OCHA November 2003 Office for the Coordination of Humanitarian Affairs, Geneva (reiterer@un.org)

  2. Outline of key points • Where do we see our role in the system? • Organization of UN OCHA • OCHA’s tools to respond to disasters • Information exchange tools used at OCHA • Duty System

  3. 2) … within a multi-organizational environment • 1) … in a single organization Differences between Coordination ...

  4. UNHCR HEADQUARTERS LEVEL OCHA UNICEF FAO RED CROSS UNDP WHO/PAHO NGOs WFP DONORS ECHA IASC

  5. UNHCR FIELD-LEVEL UNITED NATIONS RESIDENT COORDINATOR UNICEF OCHA UNDP NGOs WFP RED CROSS WHO/PAHO FAO DONORS UN DMT

  6. OCHA Mission Statement • “ To mobilize and coordinate the collective efforts of the international community, in particular those of the UN system, to meet in a coherent and timely manner the needs of those exposed to human suffering and material destruction in disasters and emergencies. This involves reducing vulnerability, promoting solutions to root causes and facilitating the smooth transition from relief to rehabilitation and development.”

  7. Political Strategic OCHA’s Mandate Operational Tactical

  8. Executive Management ERC/USG IASC/ECHA SECRETARIAT DIRECTOR OCHA NEW YORK AERC DIRECTOR OCHA GVA EXECUTIVE OFFICE ADMINISTRA-TIVE OFFICE DERC DEPUTY TO THE USG DEPUTY DIRECTOR OCHA GVA POLICY DEVELOPMENT AND STUDIES ADVOCCY, EXTERNAL RELATIONS INFORMATION MANAGEMENT HUMANITARIAN EMERGENCY RESPONSE COORDINATION APPEALS AND DONOR RELATION EMERGENCY SERVICES • Coordination • Protection • Lessons Learned and Studies • Natural Disaster and Response Preparedness • Government Relations • Media Relations • NGO Relations • Public Affairs • Infromation Technology • Information Analysis • ReliefWeb • IRIN • Regional Desks • Africa I & II • Asia/Pacific • Americas • Europe • Central Asia • Middle East • Consolitated Appeals Process • Resource Mobilisation • Financial Tracking • Donor Focal Point • Field Coordinatio Support • Military Civil Defence and Logistics Support • Environmen-tal Response

  9. OCHA Organigramme ERC IASC/ECHA SECRETARIAT DERC IASC SECRETARIAT IDP Network DIRECTOR OCHA NEW YORK EXECUTIVE OFFICE AERC DIRECTOR OCHA GVA Advocacy and External Relations Section Donor Relations DEPUTY DIRECTOR OCHA GVA Policy Development Section2 ADVOACY, EXTERNAL RELATIONS AND INFORMATION MANAGEMENT BRANCH POLICY DEVELOPMENT AND STUDIES BRANCH HUMANITARIAN EMERGENCY BRANCH ADMINISTRA-TIVE OFFICE RESPONSE COORDINATION BRANCH EMERGENCY SERVICES BRANCH NEW YORK GENEVA

  10. NY POLICY DEVELOPMENT AND STUDIES BRANCH HUMANITARIAN EMERGENCY BRANCH ADVOCACY, EXTERNAL RELATIONS AND INFORMATION MANAGEMENT BRANCH Protection Section Europe, Central Asia and the Americas Section Advocacy and External Relation Section Information Management Section IRIN Humanitarian Coordination Section Asia, Middle East and the Pacific Section Government and NGO Relations Unit Infromation Technology Unit Reporting and Field Liason Africa I Section Advocacy and Public Affairs Unit Information Analysis Unit Lessons Learned and Studies Section Africa II Section ReliefWeb

  11. Policy Development2 Section GVA IASC SECRETARIAT ADMINISTRATIVE OFFICE RESPONSE COORDINATION BRANCH EMERGENCY SERVICES BRANCH Advocacy and External Relations Section1 IDP Network Donor Relations Finance Section CAP Section Africa I and Middle East Section Field Coordination Support Section Human Resources Section Africa II Section Asia and the Pacific Section Information Management Section3 OCHA/UNEP Environmental Section Military, Civil Defence and Logistics Section Emergency Telecomm Project Europe and Central Asia Section Americas and the Carribean Section • Works with AERS in NY • Works with PDSB in NY • Works with IM/IT/ReliefWeb in NY Military Civil Defence Unit Logistics Support Unit

  12. Key Responsibilities of Response Coordination Branch (RCB) • Advising the field in: • Strengthening coordination mechanisms • Ensuring effective delivery of humanitarian assistance • Disaster response preparedness • Development of Common Humanitarian Action Plan (CHAP) • Advising the Emergency Relief Coordinator (ERC) in response to new disasters/emergencies

  13. RCB Key Responsibilities (cont’) • Promoting better use of coordination instruments • Assessment and planning of humanitarian needs • Deploy to the field as part of the surge capacity • Maintain watching briefs on countries / regions of concern

  14. GVA EMERGENCY SERVICES BRANCH Military, Civil Defence and Logistics Support Section OCHA/UNEP Environmental Section Information Management Section3 Field Coordination Support Section Emergency Telecomm Project Logistics Support Unit Military Civil Defence Unit Key Responsibilities of the Emergency Services Branch (ESB) • Secretariat for numerous mechanisms • UNDAC and UN-CMCoord Training • Surge capacity • Information management

  15. Response tools available to OCHA • UNDAC Team • UNDAC Support Modules • Surge capacity • OSOCC • Virtual OSOCC • Intern. Urban SAR Teams • Military & Civil Defense Assets • CMCoord Capacity • NFI in Brindisi Warehouse • 24 hours Duty system • Situation reports • Donor Meetings • Appeals, CAP • ReliefWeb • Emergency Cash Grants • Environmental Emergency • Section • Register of Disaster • Management Capabilities OCHA Tools

  16. FCSS Functions 1. United Nations Disaster Assessment and Coordination (UNDAC) team 2. Secretariat for the International Search and Rescue Advisory Group (INSARAG) 3. Secretariat for the International Emergency Response Consultative Mechanism (IERCM) 4. Tasked to create OCHA Surge Capacity

  17. The UNDAC Team • Regional Teams in Europe, Latin America, Pacific Region, Caribbean • System components include • experienced emergency managers • equipment • team deployment procedures • training and methodology • Support Modules (from 5 member states)

  18. INSARAG • FCSU is INSARAG Secretariat • Three Regional Groups • Asia/Pacific, Africa/Europe, Americas • Activities: • Coordination of SAR deployment and field operations (OSOCC) • Virtual OSOCC • INSARAG Guidelines • Seminars and regional exercises • Proposed urban SAR Convention

  19. OCHA UNHCR UNICEF WFP WHO MCDA Service Pack Stand-by ALITE Stand-by MCDU DONOR COUNTRIES

  20. MCDU Intensity Military and Civil Defense Assets International Response National Response Reconstruction Time

  21. ESB/LTU:(Logistics and Transport Unit) UNHRD • THE OCHA BRINDISI STOCKS: • (from Sept. 2000): • The UNHRD includes WFP (management), OCHA and WHO stocks • OCHA = stock of basic relief items (non-food, non-medical) • 20 types of items • 3 main donors (Italy, Norway, Luxembourg)

  22. The Duty System • Operational 24 hours/day, 365 days/year • Coordination Centre • Emergency Telephone no.: (+41-22) 917 20 10 Situation reports sent by fax to more than 600 addressees

  23. Infromation exchange tools

  24. Summary • OCHA is an office in the UN Secretariat • ~1000 staff in New York and Geneva and 30+ field offices • Three main functions • Coordinate international humanitarian response • Policy development • Advocacy on humanitarian issues • ESB provides tools and mechanisms for disaster and emergency response • 24/7 days a week readiness system

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