Greg Ridgley, Deputy Chief Counsel Renée Martínez, Chief Information Officer

1. Office of the State Engineer-Interstate Stream CommissionLitigation & Adjudication ProgramBusiness Application Modernization Roadmap(Project Initiation, Planning, Implementation) Greg Ridgley, Deputy Chief Counsel Renée Martínez, Chief Information Officer

2. Project Abstract IT Project Certification Request - LAP Application Modernization Roadmap

3. ProjectAppropriations & Budget IT Project Certification Request - LAP Application Modernization Roadmap

4. Project Purpose • The current business applications are close to reaching the end of their useful life • Water Rights Adjudication Tracking System - Generates pleadings and manages tabular data and attorney work product relating to individual water rights as they are adjudicated by the court system. 17+ years old. • Hydrographic Survey GIS - These applications manage spatial data gathered and used to legally describe a water right and record it in the report with associated maps filed with the court. 16+ years old. • Administrative Litigation Unit Database. Tracks data relating to administrative and district court hearings held on appeals of State Engineer decisions and on legal proceedings to prevent illegal uses of water. 15+ years old. • The applications, due to limitations of technology and resources, have not kept pace with the evolving business needs of the program. IT Project Certification Request - LAP Application Modernization Roadmap

5. Project Objectives • Review business processes and identify opportunities for applications to provide high quality service to the program and constituents • Evaluate modernization approaches that will best respond to the needs of users (program staff and constituents) • Evaluate modernization approaches that are cost-effective for both capital and operating expenditures • Evaluate modernization approaches that allow the organization to retain IT staff who have the required skills to develop and maintain the applications IT Project Certification Request - LAP Application Modernization Roadmap

6. Project Approach Acquire professional services from a qualified IT consulting practice to develop an application modernization plan and roadmap for all these systems. Some key activities that will be undertaken are: • Evaluate the effectiveness of the current litigation and water rights adjudication systems and business processes • Define and document future water rights litigation and adjudication information management requirements • Identify and evaluate alternatives to replace, upgrade and integrate current water rights litigation and adjudication systems • Develop a project and funding plan for proceeding with water rights litigation and adjudication system modernization activities IT Project Certification Request - LAP Application Modernization Roadmap

7. Project Schedule & Deliverables Dec. 2013 – Identify Qualified Contractors*complete Jan. 2014 – Evaluate Contractors & Proposals *complete Apr. 2014 – Select Contractor and Start Planning Activities Jul. 2014 – Complete Planning Activities and Deliverables Aug. 2014 – Present Recommendations to IT Governance Committee Sep. 2014 – Prepare Plan for Follow On Projects-Activities IT Project Certification Request - LAP Application Modernization Roadmap

8. Project Governance IT Project Certification Request - LAP Application Modernization Roadmap

9. IV&V A request to waive IV&V requirements for this project has been submitted due to the nature of the project, as it is an eight (8) week planning project; the risks are not significant and the costs limited to $100,000. The Agency consulted with the Gartner Group to identify vendors with the appropriate application modernization planning qualifications to assist the agency with the project. The Agency has selected one of the vendors recommended to work with. The vendor’s proposal was also reviewed by Gartner Group experts and it was rated favorably on approach and cost. IT Project Certification Request - LAP Application Modernization Roadmap