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Academic Personnel Tracking System: Project Overview

This dossier covers the DAT project for Academic Personnel tracking at UCLA, focusing on objectives, technology development, and next steps. It includes information on project background, technical architecture, development partners, and project timeline.

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Academic Personnel Tracking System: Project Overview

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  1. Dossier Action Tracking (DAT) Project Overview CSG Technical Review Presentation Office of Information Technology Rose Rocchio

  2. Presentation Outline Background Technology Next Steps Q & A

  3. Background Technology Next Steps Q & A

  4. BackgroundDAT Project Sponsors &Teams

  5. BackgroundBusiness Challenges • No ability to track the Academic Personnel (AP) process across organizational boundaries • No electronic official “historical record” • Duplicate data entry (4X) • Difficult to enforce campus deadlines (1500 reviews/year) • Complex appointments are increasing (joints/splits)

  6. BackgroundDAT Project Objectives • Facilitate AP review process by creating a single action tracking data repository • Create an official electronic “historical record” • Eliminate duplication of data entry • Provide automation for eligibility business rules • Consolidate AP databases to seed new db

  7. The DAT Consolidated Vision

  8. Background Technology Next Steps Q & A

  9. TechnologyDevelopment Partners • The Life Sciences Division • Dossier system had 38% of planned data model • Partnered to provide a more powerful suite of tools • Engineering • They had just consolidated their data into the Dossier system & had a developer eager to help • The College • Providing a .NET development environment • Will host the production version

  10. Client Tier Application Tier Data Tier RDBM TechnologyApplication Architecture • Web-based application for accessibility • 3-tier architecture for scalability • MS .NET technology for interoperability IIS 6.0 Web Application Server Farm Browser .NETFramework OS

  11. TechnologySoftware Specifications

  12. Database Server TechnologyTechnical Architecture Dev & Test Environment ( College Information Services /LS computing) Internet Test Server Firewall with Dev Web Server ( DB & File ) VPN Access only e n o b k c a B Production Environment B DAT Development Team ( College Information Services) G - 2 s u p m a C A L Backup C Internet U Firewall Web Server Farm Hourly transaction log backups – Nightly 2 stage backup End Users

  13. TechnologyHardware Specifications (current production – have project $ earmarked for upgrades) • Up to 250 active execution tasks

  14. ISIS (AIS) LEAD (AIS) Info Ed (ORA) Web Svc. SOM (Access/ SQL Server) PP-QDB (CHR) Faculty Department Dean’s Office APO CAP TechnologyIntegration with other UCLA systems DOSSIER (The College) DAT (The College) QDB (AIS)

  15. Project Background Technology Next Steps Q & A

  16. 2004 Q2 Analysis & Design Creation of detailed functional specifications 2004 Q3 Development Embarking on Development phase 2004 Q4 Test / Training Will Beta test each module with a pilot user team 2005 Q1 Production User acceptance and system deployment Next StepProject Timeline

  17. Next StepsImmediate Tasks • Functional Team: • Design of remaining modules (Dean’s Office, APO/CAP & Sys Admin) • Development Team: • Develop AT department & faculty modules • Analyze and design interfaces to UCLA systems • Database Consolidation Team • Import all available history (QDB, Access Systems, Spreadsheets)

  18. Project Background Technology Next Steps Q & A

  19. Q & A Questions & Answers

  20. Thank You! Rose Rocchio (x5-3981) rrocchio@oit.ucla.edu

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