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PowerPoint Etiquette

PowerPoint Etiquette. What works in the world of presentations…color, fonts, and transitions. Introduction to color…. Colors per slide. No more than four colors per slide Too busy if use more Viewers don’t know why you are using color

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PowerPoint Etiquette

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  1. PowerPoint Etiquette What works in the world of presentations…color, fonts, and transitions

  2. Introduction to color…

  3. Colors per slide • No more than four colors per slide • Too busy if use more • Viewers don’t know why you are using color • The viewers don’t know what is important and highlighted if you use lots of colors c2003. Kathy Schrock. kathy@kathyschrock.net

  4. Colors per slide • No more than four colors per slide • Too busy if use more • Viewers don’t know why you are using color • The viewers don’t know what is important and highlighted if you use lots of colors c2003. Kathy Schrock. kathy@kathyschrock.net

  5. Colors for type and background…

  6. Colors to use • Light yellow on a blue background • White on a black background • Black on a light yellow background • Black on a white background may be too bright c2003. Kathy Schrock. kathy@kathyschrock.net

  7. Colors to use • Light yellow on a blue background • White on a black background • Black on a light yellow background • Black on a white background may be too bright c2003. Kathy Schrock. kathy@kathyschrock.net

  8. Colors to use • Light yellow on a blue background • White on a black background • Black on a light yellow background • Black on a white background may be too bright c2003. Kathy Schrock. kathy@kathyschrock.net

  9. Colors to use • Light yellow on a blue background • White on a black background • Black on a light yellow background • Black on a white background may be too bright c2003. Kathy Schrock. kathy@kathyschrock.net

  10. Other color information…

  11. Other color information… • Don’t use red for text • It is hard to see and read c2003. Kathy Schrock. kathy@kathyschrock.net

  12. Other color information… • Avoid red on a green background • Colorblind viewers will have difficulty c2003. Kathy Schrock. kathy@kathyschrock.net

  13. Other color information… • For gradients, think “earth to sky” • Darker colors on bottom and lighter on top c2003. Kathy Schrock. kathy@kathyschrock.net

  14. Other color information… • Red backgrounds stimulate emotion • Use burgundy instead c2003. Kathy Schrock. kathy@kathyschrock.net

  15. Other color information… • Red backgrounds stimulate emotion • Use burgundy instead c2003. Kathy Schrock. kathy@kathyschrock.net

  16. Other color information… • Green backgrounds make the viewer feel involvement with the topic c2003. Kathy Schrock. kathy@kathyschrock.net

  17. Other color information… • Gray backgrounds make the viewer feel that the information shows a lack of commitment or neutrality c2003. Kathy Schrock. kathy@kathyschrock.net

  18. Other color information… • Blue backgrounds indicate a calm, conservative message c2003. Kathy Schrock. kathy@kathyschrock.net

  19. Other color information… • Yellow backgrounds indicate hope for the future and cheerfulness c2003. Kathy Schrock. kathy@kathyschrock.net

  20. Other color information… • Purple backgrounds give the feeling of fantasy or are perceived as child-like • Save purple for the “lighter” topics c2003. Kathy Schrock. kathy@kathyschrock.net

  21. Other color information… • Brown backgrounds are perceived as the presentation of passive information • Viewers feel that information on brown backgrounds is less stable c2003. Kathy Schrock. kathy@kathyschrock.net

  22. Other color information… • Black backgrounds indicate power and sophistication • Ideal for presenting information that the audience has no choice but to accept • fixed budget figures • student enrollment c2003. Kathy Schrock. kathy@kathyschrock.net

  23. Information about fonts…

  24. Information about fonts • Type can express moods and emotions as well as images can • Type can be serious and business-like • Type can be relaxed and open • Don’t let the typeface contradict your message • No more than 3 fonts in no more than 4 sizes during a presentation c2003. Kathy Schrock. kathy@kathyschrock.net

  25. Font details: Serif fonts • Serif fonts • tiny horizontal or vertical lines at the ends of longer line strokes • The serifs help the eye move across the text • Good for large blocks of text • Examples of serif fonts: • Bookman • Garamond • Times New Roman c2003. Kathy Schrock. kathy@kathyschrock.net

  26. Font details: Sans-serif fonts • Sans-serif fonts • NO tiny horizontal or vertical lines at the ends of longer line strokes • Simple strokes of equal weight and thickness • Good for headlines but not lots of text • Examples of serif fonts: • Arial • Comic Sans • Eras Medium c2003. Kathy Schrock. kathy@kathyschrock.net

  27. Fonts can express a mood • Comic sans is a gentle font • BettysHand is very relaxed • Diner makes you think of the 1950’s • Tinkertoy is a good elementary font • Schools often use the Kids font • Century Schoolbook is a formal font • Don’t let the font become distracting! c2003. Kathy Schrock. kathy@kathyschrock.net

  28. Fonts can be congruent with the theme c2003. Kathy Schrock. kathy@kathyschrock.net

  29. How much text • Use the general 6x6 rule • No more than six words across • No more than six bullet points • Words are considered markers • Text needs to include keywords only c2003. Kathy Schrock. kathy@kathyschrock.net

  30. HOW ABOUT CAPITAL LETTERS? • Make limited use of all capital letters • Our eyes need to capture the shapes of the letters above and below the line • Words in all capital letters have nearly the same visual shape • What does this say…. c2003. Kathy Schrock. kathy@kathyschrock.net

  31. IUMRING TO GQNGIUSIOQNS c2003. Kathy Schrock. kathy@kathyschrock.net

  32. IUMRING TO GQNGIUSIOQNS c2003. Kathy Schrock. kathy@kathyschrock.net

  33. Information on transitions…

  34. Information about transitions • Good transitions can… • Help tie your presentation together • Make it flow smoothly between ideas • Signal important ideas to get the audience’s attention c2003. Kathy Schrock. kathy@kathyschrock.net

  35. Technical aspects of transitions • Transition effects can be used with images, tables, charts, and graphs • Can add movement to • slices of a pie chart • bars in a bar chart • rows in a table • levels in an organization chart c2003. Kathy Schrock. kathy@kathyschrock.net

  36. Types of transitions c2003. Kathy Schrock. kathy@kathyschrock.net

  37. Blinds • The new slide is unveiled in a series of horizontal or vertical rows, similar to the effect of opening the blinds of a window c2003. Kathy Schrock. kathy@kathyschrock.net

  38. Boxes • The new slide "grows" from the middle of the previous slide, or grows inward from the edges of the screen c2003. Kathy Schrock. kathy@kathyschrock.net

  39. Checkerboards • The new slide appears over the previous slide as a series of boxes c2003. Kathy Schrock. kathy@kathyschrock.net

  40. Dissolves • An advanced case of checkerboards, where the new screen is unveiled in numerous small boxes or other graphic elements c2003. Kathy Schrock. kathy@kathyschrock.net

  41. Wipes • The new slide replaces the previous slide from left to right, top to bottom, or diagonally c2003. Kathy Schrock. kathy@kathyschrock.net

  42. Flash bulb • Slide title flashes to get the audience’s attention c2003. Kathy Schrock. kathy@kathyschrock.net

  43. Splits • The new slide expands horizontally or vertically from the center of the screen c2003. Kathy Schrock. kathy@kathyschrock.net

  44. Fade in and dim • Points in a text chart are highlighted one point at a time • This prevents your audience from reading ahead of you • Focuses their attention on the point you're discussing • Dims previously introduced points c2003. Kathy Schrock. kathy@kathyschrock.net

  45. Using a transition in a diagram c2003. Kathy Schrock. kathy@kathyschrock.net

  46. Choosing the right transition • Should be based on • your message • your audience • the computer hardware • the length of the presentation c2003. Kathy Schrock. kathy@kathyschrock.net

  47. Tips for transitions • Your transitions should reflect the basic feeling of your presentation • Consider the formality of your presentation and the expectations of your audience • Remember that it takes a more powerful computer to use transitions c2003. Kathy Schrock. kathy@kathyschrock.net

  48. Tips for transitions • It may be annoying when the same transitions are used over and over • It may be annoying when too many different types of transitions are used • Use transitions to chunk your information c2003. Kathy Schrock. kathy@kathyschrock.net

  49. The End

  50. Background on transitions…

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