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VPA Quarterly “ Howgozit ”

VPA Quarterly “ Howgozit ”. Second Quarter 2010 July 1, 2009 – December 31, 2009 Metric Assessments of Key Operating Areas. Why Measure/Evaluate Data?. “If you’re not keeping score, you’re just practicing”…..Vince Lombardi Metrics to assess “how we’re doing”

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VPA Quarterly “ Howgozit ”

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  1. VPA Quarterly “Howgozit” Second Quarter 2010 July 1, 2009 – December 31, 2009 Metric Assessments of Key Operating Areas

  2. Why Measure/Evaluate Data? • “If you’re not keeping score, you’re just practicing”…..Vince Lombardi • Metrics to assess “how we’re doing” • Outcomes, measures of merit, completed tasks • Identify areas that need training, better guidance or process changes • ‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness • Provide the data assessment for Program Review at year’s end • Evaluate division level performance, where possible • “Nothing personal….. just business”! • Feedback and data analysis are essential parts of the College Planning Cycle

  3. Classified Staffing Levels (less Child Development Center) As of 12/31/09

  4. Classified Hiring Year to Date 12/31/09

  5. Classified Evaluations Year to Date 11/30/09

  6. Classified New Hires Orientation Good

  7. Administrative Services Workshops Apr 09 Topics • End of Year Program Close-Out • Budget Carry-Overs • White Paper Requisition Process • New Postal Service Procedures • Classified Evaluations Dec 09 Topics • Budget • Construction Update • Fund Types • Facilities Use • Evaluations • White Paper

  8. College Discretionary Fund (CDF) Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  9. Expenditure Comparison As of 12/31/09

  10. Instructionally-Related Fund (IR) Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  11. Lottery Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  12. Special Activities Fund Burn Rate As of 12/31/09

  13. Categorical Program Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  14. Categorical Program Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  15. VTEA AVP Categorical Program Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  16. Basic Skills AVPI Categorical Program Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  17. Absence Reports Year to Date 12/31/09

  18. Intents Year to Date 12/31/09

  19. Travel Authorizations Year to Date 12/31/09

  20. Budget Entries Year to Date 12/31/09

  21. Requisitions Year to Date 12/31/09

  22. College Totals Year to Date 12/31/09

  23. Textbook Requisitions Year to Date 12/31/09

  24. Waste Diversion Report Year-to-Date 12/31/09

  25. Copier Usage Jul 08 – Dec 08 vs Jul 09 - Dec 09

  26. White Paper Usage 2nd Quarter: 1 Jul 09 – 31 Dec 09

  27. SCC Building Summary Year-to-Date 12/31/09

  28. Summary & Closing Thoughts • Process improvement, better service is the objective • Metric data provides the feedback loop that lets us target the improvement effort • Additional training sessions planned…at least one per semester • Informational “how-to” papers developed and kept online (VPA Public Folder for now but moving to INSIDE SCC web site) • Additional measurement areas in the works • Integration with College Planning effort is essential • Your Feedback is important and welcomed

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