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Summer 2012 Training Locations: Monday, August 6, 2012 – Webinar

Biannual Strategy Implementation Report (BSIR). Summer 2012 Training Locations: Monday, August 6, 2012 – Webinar Tuesday, August 7, 2012 – Dublin Wednesday, August 8, 2012 – Redding Thursday, August 9, 2012 – Santa Ana Tuesday, August 14, 2012 – Sacramento

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Summer 2012 Training Locations: Monday, August 6, 2012 – Webinar

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  1. Biannual Strategy Implementation Report (BSIR) Summer 2012 Training Locations: Monday, August 6, 2012 – Webinar Tuesday, August 7, 2012 – Dublin Wednesday, August 8, 2012 – Redding Thursday, August 9, 2012 – Santa Ana Tuesday, August 14, 2012 – Sacramento Thursday, August 16, 2012 - Webinar California Emergency Management Agency

  2. Workshop Content • Grants Reporting Tool (GRT) Overview • Biannual Strategy Implementation Report (BSIR) • GRT Registration & User Log-in • GRT Modules • Input BSIR Information (Funding Module) • Public Safety Interoperable Communications grant (PSIC) • Workflow Process California Emergency Management Agency

  3. GRT & BSIR Overview

  4. Grants Reporting Tool (GRT) • Web-based reporting system • Using Financial Management Forms Workbook (FMFW) for efficient & accurate data collection to update the GRT • Real-time reporting to State & Federal Government • Data collected is used for 300 annual reports California Emergency Management Agency

  5. Biannual Strategy Implementation Report BSIR • Definition: Reporting of planned & actual expenditure • Requirement: Due every 6 months until the State is approved for the grant year close-out California Emergency Management Agency

  6. BSIR Deadlines September 21, 2012 September 14,2012

  7. GRT Registration & User Log-in

  8. GRT Log-inhttps://www.reporting.odp.dhs.gov GRT Technical Support New GRT users

  9. Registration Form – Step 1 Complete all fields with a red* asterisk 2. Select ‘Next’

  10. Registration Form – Step 2 4. Organization Assignment 3. Role Assignment 6. Move subgrantee to requested 7. Select ‘Next’ 5. Select Grantee Subgrantee

  11. Registration Form – Step 3 8. User ID & Password 9. Secret Question & Answer 11. Select ‘Submit’ 10. U.S. Citizen

  12. Password Criteria • 8 to 15 characters & contain at least one: • Uppercase letter (A-Z) • Lowercase letter (a-z) • Numeric character (0-9) • Special characters (#, $,_) only • No character repeats, sequences, key patterns • Cannot start with number or special character • 3 failed log-in attempts in 24 hours locks account • 45 days of inactivity locks out user • Must change password every 90 days • Password must be different from the last password California Emergency Management Agency

  13. GRT Modules & Welcome Page

  14. GRT Modules • Welcome • IJ Submission • Investment • Funding • PSIC • Approval • Organization • Users • Reporting • Strategy • Logout Subgrantees GRT Modules are in green California Emergency Management Agency

  15. PSIC Module

  16. PSIC Module, State Overview Tab State Overview Tab 1. Select ‘Investment List’ from the dropdown PSIC Module

  17. PSIC Module, State Overview 2. Select ‘Investment Name’

  18. PSIC Module, Projects Tab Projects Tab 3. Select your project or if needed from the dropdown select ‘Create Project’

  19. PSIC Module, Federal Funding Tab Federal Funding Tab 4. Enter Project Funding Table Budget, Obligated & Expended 5. Acquisition & Deployment funds require a match to be entered in the Non-Federal Match Tab

  20. PSIC Module Non-Federal Match Tab 6. Verify Non-Federal Match Budget & update Expended

  21. PSIC Module, Projects Tab Projects Tab 7. Once your projects are updated check the project boxes. Then scroll down to the bottom of the page and Select ‘Complete’

  22. Workflow Process

  23. Approval Workflow Process • Projects Submitted (Subgrantee) • Project Submitted to State (Subgrantee) • Accept/Change Request (SAA) • Approved by State (SAA) • Submitted to FEMA (SAA) • Accept/Change Request (FEMA) • Approved by FEMA (FEMA) • PSIC mark projects complete (Subgrantee) • PSIC Submitted to FEMA (SAA) • PSIC Approved by FEMA (FEMA) California Emergency Management Agency

  24. Federal Grant Reporting Cycle State Close-out of Fiscal Year CA State Security Strategy Investment Justifications BSIR BSIR ISIP BSIR BSIR BSIR BSIR BSIR

  25. Completing BSIR (9 Steps) Step 1: Go to GRT website Step 2: Unlock/Create Account Step 3: Check Users & Organization Module Step 4: Complete Funding Module Step 5: Review 4 Self-Checks Step 6: BSIR (2 steps) submittal for each Fiscal Year Step 7: PSIC Update Step 8: PSIC marked completed Step 9: Logout California Emergency Management Agency

  26. Questions regarding BSIR please contact: Wilda Benamati (916) 845-8656 Wilda.Benamati@calema.ca.gov Huy Tram (916) 845-8649Huy.Tram@calema.ca.gov

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