STRATEGIC PLANNING AN OVERVIEW MAIN STEPS OF STRATEGIC PLANNING

1. 1 CHAPTER 2  STRATEGIC PLANNING AN OVERVIEW & MAIN STEPS OF STRATEGIC PLANNING

2. 2 Structure of Presentation Objectives & Definition of Strategic Planning Purpose of Strategic Planning Qualities of a Good Strategic Plan Periodicity, Updating, and Revision of Strategic Plans Planning and Budgeting at LGA Level Pitfalls and weaknesses noted in Strategic Planning of some Institutions Sector Policies and Strategies to be used in the formulation of SP The major step in preparation SP The main tasks and responsibilities

3. 3 Objective of the Session Define and explain the purpose and qualities of strategic plan. Integrate VISION 2025, MDGs and MKUKUTA into their institutional plans Mention the steps in preparing a strategic plan. Follow the relevant steps in preparing their respective SPs.

4. 4 AN OVERVIEW OF STRATEGIC PLANNING What is Strategic Planning A process that charts out an institution�s broad direction forward. It helps an institution to decide what to achieve and actions to be undertaken in the future. A collective and participatory process, involving senior management, employees, and other stakeholders.

5. 5 AN OVERVIEW OF STRATEGIC PLANNING (continued..) It looks at the big picture from a longer-term perspective. It clarifies Institutional priorities. It provides an opportunity to address fundamental questions, to focus away from day to day operations, and take initiatives to improve performance.

6. 6 Purpose of Strategic Planning Strategic planning answers the following questions: Why does an institution exist? What are its objectives? What do its clients expect? How will it measure its own performance? Therefore, SP emphasises thinking about the future of the Institution

7. 7 Rationale of Strategic Planning To improve performance To create more relevant institutional structures To increase levels of institutional, departmental, and individual accountability. To improve transparency and communication between management, employees and stakeholders. To establish priorities for efficient and effective resource allocation.

8. 8 Qualities of a Good Strategic Plan Challenging Change-oriented and creative Clear and simple to understand Analytical Prioritized Participatory with Ownership Flexible Adhere to the re-defined roles of Government.

9. 9 Periodicity, Updating, and Revision of Strategic Plans The Strategic Plans should be prepared in a 3 year cycle. The first (or base) year is more intensive and comprehensive detailed document. The second and third years (the �off years�) should include a revision and update of the main plan in order to capture key changes. When circumstances change drastically, institutions should revamp their strategic plans, regardless of where they are in this cycle.

10. 10 Planning and Budgeting at LGA Level Involves Villages/Mitaa as corporate bodies within LGA�s structure. LGAs are required by law to make plans and budgets. It is more participatory and involves a wide range of stakeholders and the community. The formulation of strategic plans at Council level, uses information from the O & OD process

11. 11 Pitfalls and weaknesses noted in Strategic Planning of some Institutions. Too much time was spent in planning (and re-planning) rather than implementing and monitoring Leadership was poor and a climate of change was not established. Stakeholders were not included The process was overly formal, lacked flexibility, looseness, and simplicity. This restrained creativity.

12. 12 Pitfalls and weaknesses noted in Strategic Planning of some Institutions (Cont..) The plan was vague and it was therefore not possible to monitor it. The plan�s logic was weak, and was not based on a thorough analysis of the institution. It therefore, did not identify and resolve key issues Its internal and external focus was not properly balanced.

13. 13 Sector Policies and Strategies While Vision 2025, Medium Term Plan and MKUKUTA provide guiding frameworks on cross-sector and general issues, sector policies and strategies provide guidance on sector specific issues. These sector policies and strategies should be linked to the national frameworks and in a specific and systematic way show how to achieve the national goals and objectives by identifying sector interventions. For instance, some of the sector policies and strategies include:

14. 14 Sector Policies and Strategies(Cont�) National Energy Policy; Rural Development Strategy (RDS); Agricultural Sector Development Programme (ASDP); National Anti-Corruption Policy (NACP); National Multi-Sectoral Strategy for HIV/AIDS and National Policy on HIV/AIDS;

15. 15 Sector Policies and Strategies(Cont�) National Health Policy (NHP); National Water Policy (NWP); National Social Security Policy (NSSP); Tanzania Trade Policy (TTP); Rural Development Policy (RDP). National Cooperative Policy Child Policy Youth Development Policy

16. 16 Contents of a SP A good SP must have the following key elements: Situation analysis Mission Core values Vision Objectives Strategies Targets Key Performance Indicators

17. 17 MAIN STEPS IN PREPARING A STRATEGIC PLAN SP consists of 7 interdependent key steps as follows:- Step 1: Preparation of Strategic Plan Step 2: Situational Analysis Step 3: Formulation of Vision and Mission Statements Step 4: Formulation of Objectives Step 5: Formulation of targets Step 6: Formulation of Performance Indicators Step 7: SP Documentation (Approval of the SP document & Implementation)

18. 18 END OF PRESENTATION THANKS FOR MAKING GOOD STRATEGIC PLANS